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Cybersecurity best practices as 2025 tax season kicks off

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Every year during tax season, finance professionals handle an influx of sensitive financial and personal information passed along by their clients. Although most CPAs and accountants excel at processing this information, as well as other data related to their field, they’re typically not experts in cybersecurity.

As our technology-driven world grows increasingly complex and evolves more rapidly over time, the more important it becomes for financial institutions to take precautions that safeguard their clients’ sensitive information (and also their own). Bad actors are always working to get a step ahead of protection tech and services, and take advantage of the habits of employees who may not be aware of the latest cyber threats.

The best CPAs and accountants tend to be naturally inquisitive, perhaps to the point of skepticism — and their clients should thank them for it. Because when it comes to finances or cybersecurity, speaking as someone with professional experience in both spaces, those characteristics are superpowers. As cyberattacks become increasingly frequent and sophisticated, financial professionals should be encouraged to maintain a healthy dose of suspicion and lean into hypervigilance. From small accounting operations to large, enterprise-level firms, organizations and their employees must understand and embrace the importance of cybersecurity and its best practices.

Tax season is busy and a potential cybersecurity weakness

It’s critical for financial organizations to observe and maintain cybersecurity best practices, even (and perhaps especially) during tax season. Increased workloads during the busy season may push cybersecurity and network infrastructure down the list of priorities, but bad actors often look for such openings to exploit.

CPAs handle an influx of sensitive financial information and personal information during tax season, which could make them a more attractive target for cybercriminals. Failing to strengthen and maintain cybersecurity technology and protocols could lead to even more chaos and stress during what can already be a nerve-wracking time of year for the industry.

Building client and firm cybersecurity protocols

There is no one-size-fits-all approach to cybersecurity and instituting best-practice protocols, but one of the best methods in the financial services space is to separate cybersecurity into a two-pronged issue: client information and firm information.

Because clients — like CPAs — are rarely cybersecurity experts themselves and, in fact, often operate under the expectation that a financial firm has the proper tools and protocols in place to protect their information, it’s vitally important that nothing be taken for granted on this side.

Key areas of focus for client information

  • Email: Email is inherently insecure for the exchange of sensitive financial documents. Once an email is sent, a firm has little to no control over where it ends up — possibly forwarded, intercepted or left in an insecure inbox. Email is also a primary attack vector for phishing. Clients might accidentally open malicious attachments or click on links in phishing emails disguised as legitimate requests. It can be clunky, too, as some email providers block certain file types that could be necessary for tax preparation, and size limits may prompt clients to use insecure methods, such as unencrypted file-sharing services or breaking files into multiple emails — a significant data security risk.
  • Secure portal: The best antidote to publicly available email is a secure portal. A private, secure portal provides a financial firm with a controlled, encrypted environment for file sharing, minimizing the risk of breaches. Encryption protects data in transit and at rest, and access controls allow a firm to decide who gets access to which files and set permissions (view, download or edit) for further guardrails. Additionally, portals often log activity and provide an audit trail of who has accessed and modified files.
  • Guest Wi-Fi networks: Guest networks are essential for accountants and CPAs in order to protect client data and their own systems. Strong passwords, encryption and network segmentation are crucial components of a secure Wi-Fi network. For extra layers of security, consider hiding your guest network’s SSID (network name), restricting guest network access to internet-only (blocking access printers and file shares) and creating a separate access point, further segregating it from your main network.

Internally, protecting firm information requires a multilayered approach that encompasses technology, policies and ongoing employee training. Strong access controls, encryption and data backups are fundamental security measures, but accounting firms should also partner with cybersecurity experts to create a comprehensive security program that accounts for employee awareness training and builds a strong security culture.

Key areas of focus for firm information

  • Device security: All company devices and storage media, including hard drives and USB drives, should be encrypted to prevent data loss and theft. Install robust endpoint security software (antivirus, anti-malware and intrusion detection) on all company devices that access firm networks and client data. Implement mobile device management solutions to secure company-issued mobile devices and enforce security policies.
  • Data security: Firms should use data loss prevention tools to prevent sensitive data from leaving the network without authorization. Secure file-sharing platforms and encrypted email for internal and external communication protect sensitive data. Meanwhile, a comprehensive data backup and recovery plan helps ensure business continuity in the case of adverse events such as a ransomware attack or even a natural disaster.
  • Employee training and awareness: In addition to new employee training, regular security awareness training for all employees should be conducted to educate a firm’s workforce about cybersecurity threats, company security policies and best practices (including recognizing phishing emails and following strong password habits). Run simulated phishing attacks to test employee awareness and reinforce their training, and develop and regularly practice an incident response plan so that, if all else fails, employees know how to react in case of a security incident. This can significantly mitigate lost time, revenue and reputational impact in the event of a cyber attack.
  • Physical security: Implement physical security measures to protect office space and equipment, including old-school and analog methods. That may include security cameras, visitor logs and physical locks that limit access to control systems. Be sure to shred and securely dispose of sensitive documents to prevent data breaches.

Cyber attacks, no matter the time of year, can have significant financial and reputational costs. Organizations that lack the time or resources to bolster or sustain their cybersecurity and network infrastructures — again, especially during the upcoming busy season — should consider partnering with external cybersecurity specialists to ensure their clients’ personal information and network security stay protected. As always, better safe — and secure — than sorry.

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Accounting

Continuous Auditing Transforms Corporate ERPs

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continuous auditing transforms corporate erps

As corporate accounting departments cross the threshold into late July 2026, the adoption of continuous, automated auditing systems has reached a definitive turning point. Driven by advances in artificial intelligence and deep integration with modern Enterprise Resource Planning (ERP) platforms, leading finance organizations are moving away from traditional, periodic post-hoc audits in favor of real-time, 100% transactional verification. This technological transition is redefining internal control environments, reducing compliance costs, and eliminating the structural delays inherent in legacy quarterly closing processes.

Unlike traditional auditing frameworks that rely on statistical sampling—a process that inevitably leaves operational blind spots—continuous auditing software monitors operational data feeds continuously. Every purchase order, electronic invoice, payroll disbursement, and cross-border wire transfer is automatically cross-referenced against established corporate governance parameters, regulatory tax schedules, and anti-fraud algorithms in real time. Anomalies or unauthorized ledger entries are flagged instantly, allowing internal audit teams to investigate and remediate compliance gaps immediately rather than months after the close of a financial period.

The implications for executive financial management are far-reaching. By embedding continuous verification directly into daily transaction workflows, chief financial officers gain uninterrupted visibility into the organization’s true financial standing. Real-time balance sheet auditing eliminates the severe operational bottlenecks associated with month-end and quarter-end financial reconciliations, freeing accounting professionals to focus on strategic financial modeling, tax planning, and capital allocation rather than manual data entry and spreadsheet consolidation.

However, implementing continuous auditing requires accounting leadership to invest heavily in data governance and technical upskilling. Internal audit teams must evolve from manual ledger reviewers into system architects capable of auditing complex algorithms and validating automated data pipelines. Accounting firms and corporate controllers that master continuous auditing will establish a resilient compliance framework capable of meeting stringent international regulatory standards with total transparency.

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Accounting

U.S. Imposes New 50% Tariffs on Canadian Imports Under Rare Legal Provision

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U.S. Imposes New 50% Tariffs on Canadian Imports Under Rare Legal Provision

WASHINGTON — In a major escalation of cross-border trade friction, U.S. President Donald Trump has signed executive orders imposing new 50% tariffs on a wide selection of Canadian exports, citing discriminatory practices by Ottawa targeting American auto, dairy, and beverage industries.

The new duties, announced Monday, will take effect in 30 days. They target a broad spectrum of consumer and industrial goods—ranging from wine, liquor, and milk products to commercial cement, furniture, clothing, and hockey equipment.

Untested Legal Mechanism

To enact the sweeping measures, the administration invoked Section 338 of the Tariff Act of 1930—a rarely used legal provision allowing the executive branch to levy additional tariffs of up to 50% on foreign nations deemed to discriminate against U.S. commerce.

White House officials noted that Section 338 addresses trade discrimination rather than national security or economic emergencies. The move comes months after prior global emergency tariffs faced legal challenges in domestic courts, signaling Washington’s pivot toward alternate statutory authorities to maintain import duties.

Senior administration officials briefed reporters that the measure directly responds to Canadian provincial bans on U.S. alcohol, restrictions on American vehicle exports, and import quota disparities affecting U.S. dairy and cheese producers relative to third-party trading partners.

“While the administration continues to secure reciprocal trade agreements globally, Canada retaliated against efforts to protect domestic industry,” U.S. Trade Representative Jamieson Greer stated.

USMCA Impact and Carve-Outs

Significantly, the newly ordered 50% duties will apply to designated items even if they otherwise comply with the United States-Mexico-Canada Agreement (USMCA).

However, the administration confirmed key targeted exemptions:

  • Energy products (including oil and natural gas)
  • Potash and critical minerals
  • Fish and seafood
  • Goods already governed by sector-specific duties (such as existing steel and aluminum tariffs)

Administration representatives emphasized that the tariffs do not stem from recent disputes concerning drifting Canadian wildfire smoke, noting that policy options regarding environmental spillover remain under separate review.

Canadian Response and Market Reaction

Following the White House announcement, the Canadian dollar experienced a sharp decline against the U.S. dollar, falling approximately 0.4% during evening trading.

Canadian Prime Minister Mark Carney issued a statement emphasizing that Canada’s earlier counter-duties had merely matched previous U.S. trade actions. “Canada stands ready to engage intensively to address outstanding issues with the U.S. to the mutual benefit of our citizens,” Carney stated, pointing to detailed proposals Ottawa submitted to modernize the USMCA framework.

Ontario Premier Doug Ford took a firmer stance, urging a “dollar-for-dollar” reciprocal response if the measures go into effect on August 19.

With a 30-day implementation window before the duties officially lock in, industry associations and trade groups on both sides of the border are calling for urgent bilateral negotiations to avert further supply chain disruption across North America.

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Accounting

Automated Continuous Auditing: Transforming Compliance and Real-Time Financial Oversight

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Transforming Compliance and Real-Time Financial Oversight

The traditional accounting paradigm—defined by periodic monthly closures and post-hoc annual audits—is rapidly giving way to continuous, automated financial oversight. As of July 2026, forward-thinking accounting practices and multinational corporate finance departments are leveraging continuous auditing systems powered by advanced machine learning models. These systems monitor operational transactions in real time, shifting audit methodologies from sample-based post-analysis to absolute, 100% transaction-level verification.

The operational advantages of continuous auditing are transformative. Standard auditing procedures historically relied on statistical sampling, which, despite rigorous methodology, inherently left gaps where anomalies or fraudulent transactions could go undetected for months. Modern continuous auditing platforms integrate directly with enterprise resource planning (ERP) databases, instantly cross-referencing purchase orders, invoices, bank feeds, and tax records. Any deviation from established control parameters or unusual transaction behavior triggers immediate flags for internal audit teams, dramatically reducing detection lag from quarters to seconds.

Beyond fraud prevention, continuous auditing fundamentally alters internal reporting and decision-making. Executive leadership no longer has to wait weeks after the close of a quarter to evaluate precise financial standing; real-time verified ledger data provides an uninterrupted view of operating margins, tax liabilities, and cash flow dynamics. This real-time visibility enables corporate controllers to adjust capital allocation strategies dynamically, mitigating liquidity constraints and capitalizing on emerging commercial opportunities far more efficiently than competitors bound to legacy reporting cycles.

However, implementing continuous auditing requires accounting professionals to acquire new analytical capabilities. The role of the auditor is evolving from manual data reconciliation toward system validation, algorithmic model governance, and strategic risk interpretation. Accounting firms and corporate finance departments must invest in continuous technical education, ensuring that audit staff possess the data engineering skills necessary to design, maintain, and evaluate complex automated compliance systems.

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