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Deloitte audits nature-related risks on Earth Day

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Deloitte auditors have been turning their attention to climate risks affecting clients who need to deal with a growing array of regulations and laws around the world as the pace of climate change accelerates.

With Monday, April 22, marking the 54th anniversary of Earth Day, the accounting profession is playing a greater role in sustainability reporting and assurance for many organizations that are trying to comply with the European Union’s Corporate Sustainability Reporting Directive, the International Sustainability Standards Board’s S1 and S2 standards for sustainability and climate-related disclosures, and the Securities and Exchange Commission’s recently issued rule on climate-related disclosures, which is current on hold due to lawsuits.

Big Four firms like Deloitte have been doing more work in the sustainability space to help clients account for their impact on nature in response to these types of requirements, as well as demand from investors and the public. “The world is evolving to account for nature, and that means there’s different guidance and frameworks looking into value in nature, and who better to do this than accountants?” said Stephanie Cardenas, an audit and assurance senior manager at Deloitte. “It has to do with how accountants have evolved in the profession.”

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Her own career has progressed from working in the Galapagos Islands studying the impact of tourism on the global ecosystem to a career at Deloitte, while working in between with different environmental groups.

“I’m a Deloitte ‘boomerang’ which means I was once at Deloitte Ecuador, and then I moved to New York, and then went back to Deloitte,” she explained. “How everything started was I saw what tourism was doing to the natural environment during my days in the hospitality industry and then I wanted to become part of the solution. I worked with some companies in the Galapagos Islands on tourism and focused with different NGOs — local and also from the U.S. — around what can be done within the Galapagos Islands on different projects.”

She worked on conservation projects to preserve the endemic species of trees in the Galapagos and the larger ecosystem. Then she studied for a master’s degree in sustainability to focus her career on this area. She has worked with the Galapagos Conservancy as well as the World Wildlife Fund Ecuador. And now that she’s at Deloitte, she’s working with her fellow auditors at CPAs.

“Here at Deloitte, I think there’s that magic sauce,” she said. “I work with CPAs and people that have done audit and assurance for a longer period of time. My background is much more technical. Pairing those two really helps our clients in this space meet those regulatory requirements with the process, controls and assurance in mind.”

She sees more of a demand for sustainability reporting and assurance from clients to comply with the various rules. frameworks and standards. In addition to the EU and SEC rules and the ISSB standards, the Global Reporting Initiative has developed sustainability and biodiversity standards and the Taskforce on Nature-related Financial Disclosures offers a set of disclosure recommendations and guidance.

“I have been working on the voluntary side and helping clients work on the more regulatory lens,” said Cardenas. “I did a secondment thanks to Deloitte on TNFD, the Taskforce for Nature-related Financial Disclosures. That was a fantastic experience seeing groups come together and really think through with that science lens what’s practical to really look into nature-related risks.”

The TNFD has been partnering with the European Financial Reporting Advisory Group and the ISSB, she noted. The EU has promulgated not only the CSRD but also the Regulation on Deforestation Free Products, which deals with seven categories of forest risk commodities: timber, cattle, soy, palm oil, cocoa, coffee and rubber. Under the EU Deforestation Regulation, those types of products will no longer be sold in the EU if they come from areas affected by deforestation or forest degradation practices.

“If you’re importing or exporting from the EU, and this is part of your materials you used in your products, you will have to look into a due diligence process, ensuring that these products are not coming from deforested land,” said Cardenas.

In the U.S., such guidelines are still mostly voluntary, but as states like California promulgate their own climate-related disclosures, U.S. companies may be forced to abide by such rules as well. 

“I think it’s very important for companies to think about this,” said Cardenas. “You can see specifically there’s an evolution of the market, and that’s what we’re seeing with our clients as well. Probably everything started on that voluntary lens, then going more into a must have and it’s mandatory. All the supply chain disruptions are forcing companies to rethink in the short term and the long term about where those materials are coming from. Are they coming from clear cutting? Is it deforested land? Is it land degradation? How are you impacting IPLC, a term for Indigenous People in Local Communities? Thinking of this as more of a systems problem, that’s where we help our clients put the pieces together and not see nature and climate as separate, but bringing it together as one topic. To be strategic about it, you need to approach it with that lens.”

Auditors will also need to be sure that companies are properly reporting the impacts on the climate, vetting the claims, in some cases by visiting these places to see whether they’re really fulfilling what they say they’re doing, although in the Galapagos and other remote areas, they may need to rely on technology such as satellite imaging.

“Nature tech is one of the highest-rising areas in this space,” said Cardenas. “There’s still a lot of development that needs to happen. But there are various technologies where you could actually measure the state of nature: how an ecosystem is performing, many tools that are out there, including geospatial technology that we use at Deloitte for clients to measure the state of nature. And pairing this with the regulatory requirements, specifically for EUDR [EU Deforestation Regulation] where the regulation does require you to go look at the flood level, like where has this commodity been produced?”

The satellite imagery can help produce different data sets for land and water-related risks. “Nature risk is very localized, but then this enters that supply chain lens,” said Cardenas. “If any deforestation is happening in a country like Brazil or Indonesia, and these products enter the different markets, that’s how it all goes back to companies that work with these products or raw materials.” 

Despite the backlash against ESG in some parts of the U.S., other parts of the world like the EU are requiring companies to do more to mitigate their environmental impact.

“Because of the regulatory requirements from CSRD, we have seen an uptick in the market,” said Cardenas. 

Even in the U.S., she has seen more demand for reporting and assurance services on nature-related risks.

“Nature specifically is a topic that is more tangible,” said Cardenas. “You know that there’s no water because you can see it. You can feel it. You don’t know if there’s more emissions or not if you just go outside. You know if it’s raining or if it’s not raining, if it’s sunny, if it’s too hot. With emissions, it’s a little bit less tangible. We can measure them. We can know their impact. That’s also why I think there’s that acceptance toward what does nature mean, especially to our business? Many examples are happening right now. The price of cacao is being raised in the market because of a huge drought in Africa, and also rain. It’s like all the other markets. That nature-related risk is impacting supply chains directly.”

For accountants who want to enter the field, particularly young people who are concerned about climate change, she has some advice.

“First of all, identify what your transferable skills are,” said Cardenas. “How can you use what you’ve learned to apply it to something else? There are frameworks like natural capital accounting. It is something that accountants would be doing, but now with that nature lens. It might not be only accountants. I’m dreaming of an accountant wanting to become an ecologist or biologist and pairing both things. Keep up with the market knowledge. Read a lot to stay informed. Be open to a fast-paced changing environment that’s full of opportunities. And really think through how you get better data. This is one of the key things that accountants are really good at is getting that data. The data processes, controls and completeness of that data will help you make the right decisions. It goes back to the impact that you could have with those magic skills.”

The urgency of the need for nature accounting can’t be dismissed due to the quickening pace of climate change. “They know climate change is happening,” said Cardenas. “They know biodiversity loss is happening. But all this is happening not in the timeframe that was supposed to happen, but faster, at unprecedented rates. I think that urgency is a good motivation for all of us to think about nature, what we have and really shift those mindsets and relate that business to nature to make sure that we have thriving economies, societies and businesses.”

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How to Create an Effective Invoice Process for Small Businesses

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How to Create an Effective Invoice Process for Small Businesses

A well-designed invoice is crucial to ensuring timely payments, maintaining consistent cash flow, and building strong client relationships. Invoicing is more than just paperwork—it plays a key role in the financial health and professional image of a business. When invoices are clear and professional, they encourage prompt payments and minimize disputes. Poorly constructed invoices, however, can result in delays, misunderstandings, and even missed payments.

The Basics of Professional Invoicing

Crafting a professional invoice begins with the basics. Essential elements should include the business name, logo, and contact information. Each invoice should be assigned a unique invoice number—using a format like “2024-01-001” (year-month-number) helps in keeping them easily organized. Additionally, clearly stating the issue date and due date is vital for clarity.

Creating Clear Service Descriptions

A detailed service or product description is the core of an effective invoice. Specificity is key—list the quantities, rates, and applicable taxes for each item. Assuming that clients recall the details of a service can lead to confusion; clarity prevents disputes. Invoices should include subtotals for each category and a bold final amount due, ensuring that the payment amount is easily identifiable. Additionally, it’s crucial to outline accepted payment methods and provide clear instructions for how payments should be made.

Avoiding Common Invoicing Mistakes

Sending invoices to the wrong contact is a common error that can lead to unnecessary payment delays. Maintaining an up-to-date database of client billing contacts and payment preferences can prevent these issues. Confirming who is responsible for accounts payable before sending invoices is a prudent practice.

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Importance of Timing and Payment Options

The timing of invoice issuance can impact payment speed and client relations. Invoices should be sent promptly upon project completion to ensure timely payments. Establishing and adhering to a regular invoicing schedule fosters consistency and reduces delays.

Offering multiple payment options can further expedite payments. Clients often expect flexible and convenient payment methods. While digital payments like ACH transfers and credit cards may incur small fees, the benefits of faster payments usually outweigh the costs. Many businesses have seen significant reductions in average payment times by offering online payment solutions.

Leveraging Technology for Invoicing

Technology can greatly enhance the invoicing process. Reliable invoicing software can automate routine tasks such as issuing recurring invoices, sending payment reminders, and tracking outstanding payments. However, it is important to remember that technology is not infallible. Regular human oversight is necessary to identify potential errors that automated systems might overlook.

Essential Checklist for Invoice Accuracy

Consistency in the invoicing process is critical. Creating a checklist for invoice preparation can help maintain accuracy. Key items to verify include:

  • Confirming correct client details.
  • Checking all calculations for accuracy.
  • Ensuring the stated payment terms align with agreements.
  • Reviewing client preferences for invoice delivery.
  • Double-checking the applicable tax rates.

This checklist serves as a final review before sending any invoice to ensure it meets professional standards.

Implementing Effective Follow-up Procedures

Prompt follow-up on overdue payments is a necessary component of an effective invoicing system. Sending a gentle reminder around 15 days after the due date, followed by a firmer notice at 30 days, can often encourage payment without damaging client relationships. Maintaining a record of all communications related to payments is essential for clarity and documentation.

Conclusion

An efficient invoicing process not only facilitates timely payments but also reinforces professionalism, showing respect for both the business’s work and the client’s time. A clear, consistent, and well-maintained invoicing system directly impacts financial stability and client satisfaction. By focusing on accuracy, timing, and communication, businesses can significantly improve their cash flow and strengthen professional relationships with clients.

A successful invoicing strategy lies in keeping the process simple, ensuring consistency, and always maintaining a professional standard. This disciplined approach to invoicing contributes to better financial outcomes and more enduring client partnerships.

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PCAOB calls off NOCLAR standard for this year

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Facing a backlash from audit firms over its proposal to toughen the standards for failing to detect noncompliance with laws and regulations, the Public Company Accounting Oversight Board has decided to delay action on the standard this year.

The PCAOB proposed the so-called NOCLAR standard in June, with the goal of strengthening its requirements for auditors to identify, evaluate and communicate possible or actual noncompliance with laws and regulations, including fraud. However, the proposed standard provoked resistance from a number of auditing firms and state CPA societies like the Pennsylvania Institute of CPAs and spurred a comment letter-writing campaign organized by the Center for Audit Quality and the U.S. Chamber of Commerce that was supported by prominent business trade groups like the American Bankers Association, the Business Roundtable, the Retail Industry Leaders Association and more. 

Earlier this week, the PCAOB issued staff guidance outlining the existing responsibilities of auditors to detect, evaluate and communicate about illegal acts. The PCAOB was slated to finalize the NOCLAR standard by the end of this year, but after the election it has put the standard on hold for now, anticipating the upcoming change in the administration in Washington, D.C.

“Following the recent issuance of staff guidance, the PCAOB will not take additional action on NOCLAR this year,” said a PCAOB spokesperson. “We will continue engaging with stakeholders, including the SEC, as we determine potential next steps. As our process has demonstrated, the PCAOB is committed to listening to all stakeholders and getting it right.”

PCAOB logo - office - NEW 2022

One reason for the change of plans is that the PCAOB anticipates changes in the regulatory environment under the Trump administration, especially in the Securities and Exchange Commission, which would have to approve the final standard before it could be adopted. The Trump administration is likely to replace SEC chairman Gary Gensler, who has spearheaded many of the increased regulatory efforts at the Commission and encouraged the PCAOB to update its older standards and take a tougher stance on enforcement and inspections. President-elect Trump, in contrast, has promised to eliminate regulations, and Gensler’s push for increased regulation has attracted the ire of many in the financial industry.

According to a person familiar with the PCAOB process, no further action is expected until further consultation with the SEC under the incoming administration can take place. 

Questions have arisen over whether the PCAOB might decide to repropose the standard with modifications given the amount of opposition it has attracted. That is to be determined pending review of the comment letters that have been received, as well as a roundtable from earlier this year, along with responses from targeted inquiries from firms in their approach relating to NOCLAR. 

PCAOB board members Christina Ho and George Botic were asked about the NOCLAR proposal on Wednesday at Financial Executives International’s Current Financial Reporting Insights Conference, and Ho acknowledged the pushback. 

“We’ve heard strong opposition from the auditing profession, public companies, audit committees, investors, academics and others,” said Ho. “The PCAOB has received 189 individualized comments to date on that proposal. This proposal now has the third highest number of comment letters in the history of PCAOB. That did get a lot of attention. Commenters overwhelmingly called for a reproposal or withdrawal of the proposed standard so that that is definitely something that I am looking at a lot, and I also voted against the proposal. I have spoken to various stakeholders, including investors, audit committee chairs and members, and some preparers as well. The question I got asked repeatedly was, what problem is PCAOB trying to solve? And the people I spoke to believe that there have been improvements in financial reporting quality over the past 20 years, and that obviously is consistent with the CAQ study noting a consistent decline in restatements. While there’s always room for improvement, they noted that a balance is necessary between increased investor protection and increased auditor implementation costs that are ultimately passed on to issuers, and that the NOCLAR proposal lacks such a balance. That is what I have heard from the comment letters, so that pretty much summarizes what I have seen, and I’m still obviously thinking about it.”

Botic noted that the proposal came before he joined the board, but he referred to the staff guidance that had been issued earlier in the week by the PCAOB on the existing requirements.

Last week, the PCAOB updated its standard-setting and rulemaking agendas before the outcome of the election was known. Now with the uncertainty over the regulatory environment, the PCAOB is mindful of the difficulty of having the SEC decide on whether to approve it, especially if the five-member commission becomes evenly split among two Republican members and the two Democrats if Gensler departs or is ousted. The PCAOB feels the SEC needs adequate time to review and educate itself on the proposed standard, rather than having to jam it through a two-two commission, especially with the amount of engagement that will need to take place given such an important standard, according to a person familiar with the matter.

The PCAOB expects it to remain on the docket for 2025 but doesn’t want to try to jam it through this year. However, the PCAOB announced Friday that it has scheduled an open board meeting next Thursday, Nov. 21, on another proposed standard on firm and engagement metrics, which has also provoked pushback from many commenters, but is still slated to be finalized this year.

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Accountants eye sustainable business management

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Accountants are increasingly being asked to deal with sustainability issues as more businesses are called upon by investors to report on how they are dealing with issues like climate change and carbon emissions.

This week, amid the United Nations COP29 climate change conference in Azerbaijan, business leaders have been playing a larger role, including fossil fuel companies, prompting an open letter on Friday from environmental groups calling for reforms in the COP process. 

ESG standard-setters have also been playing a role at COP, with groups like the Global Reporting Initiative and the Carbon Disclosure Project signing a memorandum of understanding to deepen their collaboration on making their standards interoperable as the International Sustainability Standards Board reported progress on growing acceptance of its standards by 30 jurisdictions around the world.

Last month, the Institute of Management Accountants released a report on why business sustainability depends on the competencies of management accountants. The report discusses the critical areas in which management accountants are crucial to ensuring sustainability within their organizations, along with how existing accounting capabilities support sustainable business.

Institute of Management Accountants headquarters in Montvale, N.J.

“The main focus and the main attention right now in the ESG field is going to compliance, to the reporting parts,” said Brigitte de Graaff, who chaired the IMA committee that authored the report. “There are a lot of rules and regulations out there.” 

For right now, those rules and regulations are mostly voluntary in the U.S., especially with the Securities and Exchange Commission’s climate disclosure rule on hold. But in the European Union, where de Graaff is based in Amsterdam, companies have to comply with the Corporate Sustainability Reporting Directive. 

“In Europe, of course, there is not a lot of voluntary reporting for the larger companies anymore, but it’s all mandatory with a huge amount of data points and aspects that they need to report, so there’s a lot of focus right now on how to comply with these rules and regulations,” said de Graaff. “However, there’s also a lot of discussion going on about whether it should be about compliance. What’s the reason for reporting all these aspects? For us what was really important was that there is a lot of opportunity for management accountants to work with this kind of information.”

She sees value beyond purely disclosing ESG information. “If you use this information, and you integrate this in your organization, there’s much more value that you can get out of it, and it’s also much more part of what kind of value you are creating as an organization, and it’s much more aligned with what you were doing,” said de Graaff. 

The report discusses the benefits of the information, and how management accountants can play an important role. “You can use and integrate this in your FP&A and your planning processes,” said de Graaff. “You can integrate this kind of information in your strategy, something that management accountants are very well equipped for, but also to track performance and see how you’re actually achieving your goals, not only on financial aspects, but also on these nonfinancial aspects that are much broader than the E, S and G factors.”

The report discusses how to go beyond the generic environmental, social and governance parts of ESG to understand how they relate to a business’s core operations and make it more sustainable.

Management accountants can even get involved in areas such as biodiversity. “Even though, as a management accountant, you might not be an expert on marine biology and what the impact of your organization is underwater, you are able to tell what are the checks that have been performed on this,” said de Graaf. “Is this a common standard? Is this information that is consistently being monitored throughout the organization? Or is it different and what are the benchmarks? What are the other standards? These kinds of processes are something that management accountants are well aware of, and how they can check the quality of this information without being a subject matter expert on every broad aspect that may entail in this ESG journey that an organization is on.”

ESG can become part of the other work that management accountants are already involved in performing for their organizations.

“Ultimately there are a lot of competencies that management accountants were already doing in their organization, and ESG might sometimes seem unrelated, but it basically ties in into the competencies that we already know,” said de Graaff. “I hope that with this report, we can also show that the competencies that we are so familiar with, that we’ve been dealing with other strands of financial information, that you can basically also use these competencies in the ESG arena. Even though there’s a lot that seems very new, if you are aware of how you can tie that in, you can use the skills that you already have, the skill set that you have as a management accountant, to really improve your risk management processes, your business acumen, your operational decision making, etc. I hope that with this publication, we can also take away a little bit of the big fear that might be around a huge topic, as ESG is now. This is actually just a very interesting and exciting way to look at this kind of information, and we are very well equipped to help organizations navigating through this changing ESG regulation world.”

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