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Tax Fraud Blotter: Mass misdeeds

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Noted; loan sharks; lowering the Boomer; and other highlights of recent tax cases.

Orlando, Florida: Christopher Johnson and Jasen Harvey, who is from Tampa, Florida, have pleaded guilty to conspiring to defraud the U.S. with a tax fraud called the “Note Program.” 

Arthur Grimes, of Ocoee and Orlando, Florida, pleaded guilty on April 2 to obstructing the IRS in connection with the fraud.

From 2015 to 2018, Johnson and Harvey promoted a scheme in which Harvey and others prepared returns for clients that claimed large nonexistent income tax withholdings had been paid to the IRS and sought large refunds based on those withholdings. The conspirators charged clients fees and required them to pay over a portion of the fraudulently obtained refunds.

Overall, the defendants claimed more than $3 million in fraudulent refunds on clients’ returns, of which the IRS paid about $1.5 million.

Grimes caused four false income tax returns prepared by Harvey to be filed. When the IRS attempted to recover a refund issued to Grimes based on one of those returns, Grimes made false statements and submitted false documents to an IRS revenue officer and transferred funds to a nominee bank account.

Johnson was paid more than $200,000 in 2016 and more than $100,000 in 2017 as his share of the proceeds from the scheme. He filed returns for those years that did not report that income, resulting in a tax loss of $78,259.

Johnson and Harvey each face up to five years in prison for the conspiracy charge. Grimes will be sentenced on Nov. 12; he faces a maximum of three years in prison for the tax obstruction charge. All three also face a period of supervised release, restitution and monetary penalties.

Farmington, Connecticut: Accountant and tax preparer Mark Legowski, 60, has pleaded guilty to filing false returns.

From January 2015 through December 2017, Legowski was a self-employed accountant and tax preparer doing business as Legowski & Company Inc. He prepared income tax returns for some 400 to 500 individual clients and some 50 to 60 businesses.

For the 2015 through 2017 tax years, to reduce his personal income tax liability, Legowski willfully underreported his firm’s gross receipts in its bookkeeping system by excluding some client payment checks. He then filed false personal income tax returns that failed to report more than $1.4 million in business income, which resulted in a loss to the IRS of $499,289.

Sentencing is Nov. 25. Legowski faces a maximum of three years in prison. He has agreed to cooperate with the IRS to pay $499,289 in back taxes, as well as penalties and interest.

San Diego: Andre Shammas, 43, owner of the accounting and tax prep business Shammas Funding Inc., has pleaded guilty to fraud charges, admitting that he submitted bogus applications for more than $5 million in pandemic-related loans.

Shammas admitted using his business to illegally apply for more than 40 Paycheck Protection Program loans. He solicited and recruited clients of the tax prep business and others to apply for fraudulent loans, then prepared fraudulent tax and other documentation to support fraudulent applications.

The applications included false and fraudulent statements in the loan applications, including false representations regarding the number of employees, the average monthly payroll and the gross receipts earned by the purported businesses. 

Sentencing is Nov. 18. He faces up to 20 years in prison.

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Reedsville, Pennsylvania: Vincent Minervini has pleaded guilty to filing a false return in 2018.

From 2014 through 2018, Minervini operated various companies that he either owned on his own or controlled through a partnership, including VM Holdings; Supreme Star Property Management; Boomer Builders; Debt Free Partnerships; Boomer Ranches DS; and VMJH Holdings.

Minervini filed personal and business returns in each of these years and made it appear that his businesses were incurring expenses, which were deducted from his businesses’ taxable income, by moving money from one of his companies to another and labeling such payments “Management Services,” “Management Fees,” “Operating Expenses,” “Operating Budget” and “Transfers.”

He also made payments from his companies to himself without reporting the transfers as income in his personal returns. As a result of these actions, Minervini underreported some $2,102,512 in income.

Minervini admitted that the tax returns for 2014 to 2018 contained knowingly false information and accepted responsibility for $266,618 in unpaid taxes, which was the full amount of unpaid taxes for 2014 to 2018. He also agreed to pay restitution to the IRS in that amount.

St. David, Arizona: Resident Roy L. Layne has pleaded guilty to wire fraud and filing a false refund claim with the IRS.

In 2020 and 2021, he submitted false applications on behalf of several bogus businesses to the U.S. Small Business Administration for loans from the PPP and the Economic Injury Disaster Loan programs. Layne claimed that the businesses had dozens of employees and earned hundreds of thousands in gross receipts; he created false business and employment tax forms that he filed with the IRS and submitted to the SBA.

Layne requested and received more than $300,000 in loans to which he was not entitled. In 2022, he also filed false returns with the IRS that sought nearly $7.5 million in refunds, of which the IRS paid some $550,000. 

Sentencing is Feb. 3. He faces a maximum of 30 years in prison for each wire fraud charge and five years for the false claim charge. He also faces a period of supervised release, restitution and monetary penalties.

Conyngham, Pennsylvania: Attorney Jill Moran, 55, has pleaded guilty to a three-count criminal information charging her with failing to pay individual income taxes for 2016, 2017 and 2018, in connection with substantial legal fees she earned as the owner and operator of the Powell Law Group, a local law firm, and as a member of the trust advisory committee for a mass tort litigation.

Moran did not pay individual income taxes for tax year 2016 on some $1,215,000 she received, and did not pay individual income taxes on substantial income she received in tax years 2017 and 2018. She caused a total tax loss to the IRS of $250,000 to $550,000. 

In 2009, Moran became the managing director and president of the Powell Law Group, when the founder and owner of the firm, Robert J. Powell, was suspended from the practice of law and ultimately disbarred. Moran and Powell agreed that she would collect 10% and he would collect 90% of any future fees the firm earned after expenses.

The Powell Law Group represented thousands of plaintiffs in a mass tort litigation that settled for some $5.15 billion in 2015, from which the firm was expected to receive some $120 million in attorneys’ fees. Prior to the attorneys’ fees disbursement, Powell Group and its co-counsel used those future legal fees as collateral to obtain loans totaling more than $125 million.

In 2014 and 2015, Moran received two disbursements of $500,000 each from those loan proceeds. She also received some $215,000 for her work on the trust advisory committee. In June 2016, most of the attorneys’ fees were finally disbursed and the loans repaid.

Still Moran paid no taxes on both the $1 million she received in attorney’s fees that year and the $215,000 she received for her work on the advisory committee. Likewise, in both 2017 and 2018 Moran received substantial income but paid no taxes on it.

On Aug. 14, Robert Powell pleaded guilty to evading taxes on the income he received in legal fees from the mass tort litigation. He awaits sentencing. 

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IRS PTIN renewal season kicks off

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Preparer Tax Identification Number renewal season is underway for all tax professionals

Tax professionals and Enrolled Agents must have a valid PTIN to prepare any federal tax returns for compensation. PTINs expire on Dec. 31 and must be renewed annually. The fee to obtain or renew a PTIN for 2025 is $19.75.

Current PTIN holders will receive formal notification from the IRS Return Preparer Office in the coming weeks.

Tax pros’ steps for renewal:

  • Log in your account PTIN account if you have one.
  • Complete the online renewal application. Verify your personal information and answer a few questions. View a checklist of what you need before starting.
  • Pay the renewal fee via credit/debit/ATM card or eCheck. Upon completion of your application and payment, you’ll receive confirmation that your PTIN has been renewed.
IRS headquarters

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Most first-time PTIN applicants can also obtain a PTIN online in about 15 minutes.

For a paper renewal, which takes six weeks; fill out Form W-12, “IRS Paid Preparer Tax Identification Number Application” PDF. Mail it with the renewal fee to: IRS Tax Pro PTIN Processing Center, PO Box 380638, San Antonio, Texas   78268.

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Key Factors for Optimal Bookkeeping Software Solution Selection

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Selecting the Optimal Bookkeeping Software Solution: Key Factors to Consider

In today’s fast-paced, digital environment, businesses have an abundance of bookkeeping software options to choose from. However, not all platforms are equally suited to every organization’s needs. Selecting the ideal software requires thorough research and evaluation to ensure it effectively supports accounting processes, enhances efficiency, and meets the business’s unique operational demands. This article highlights key factors to consider when choosing the optimal bookkeeping software solution.

User Access and Permissions

A critical starting point in selecting bookkeeping software is determining the number of users who will need access. Many software providers structure their pricing plans based on the number of users, making it essential to assess how many employees, accountants, or managers require permissions to view, edit, or manage financial data. This consideration not only influences costs but also ensures that appropriate security settings are in place to protect sensitive financial information. Businesses should prioritize platforms that offer customizable user roles and permissions, allowing access to be granted according to each individual’s responsibilities.

Integration Capabilities with Other Systems

The ability of bookkeeping software to integrate seamlessly with other operational systems is essential for efficiency. Many modern solutions offer built-in integrations with bank accounts, credit cards, payroll software, customer relationship management (CRM) platforms, e-commerce tools, and inventory management systems. Such integrations reduce the need for manual data entry, minimize the likelihood of errors, and enable real-time financial tracking. For businesses that rely heavily on multiple tools, it is crucial to choose bookkeeping software that supports smooth data exchange across platforms to streamline processes and enhance productivity.

Robust Reporting and Financial Statement Generation

Effective bookkeeping software must offer advanced reporting capabilities that align with standard accounting practices and business-specific needs. The software should provide customizable reports that allow businesses to track critical metrics, such as cash flow, profit margins, and accounts receivable. Reporting flexibility ensures that stakeholders—whether internal or external—receive clear and actionable financial insights. Additionally, the ability to generate compliant financial statements, such as income statements, balance sheets, and cash flow statements, is essential for meeting regulatory requirements and supporting strategic decision-making.

Mobile Access and Cloud Technology

As remote work becomes increasingly common, cloud-based bookkeeping software solutions have grown in importance. Cloud platforms allow users to access financial data securely from any location, using mobile devices or web browsers. This flexibility ensures that accounting teams and business leaders can monitor and manage financial information on the go, facilitating faster decision-making. When selecting bookkeeping software, businesses should assess their mobile access needs and choose platforms that offer reliable mobile apps or responsive interfaces that enhance accessibility and collaboration.

Industry-Specific Features

Certain industries—such as construction, nonprofits, retail, and professional services—have unique accounting requirements. For example, construction companies may need to track project-based expenses, while nonprofits must adhere to specific reporting standards. Selecting bookkeeping software with industry-specific features can help businesses reduce the need for manual adjustments and ensure that the system aligns with operational workflows. These tailored functionalities can improve accuracy and efficiency, making it easier to meet both day-to-day and long-term accounting objectives.

Implementation, Training, and Customer Support

Even the most feature-rich bookkeeping software will fail to deliver value without proper implementation and team adoption. Vendors that offer comprehensive implementation support and seamless integration services can make the transition to new software smoother. Additionally, access to training resources—such as webinars, tutorials, and customer support—ensures that employees can quickly become proficient in using the software. Businesses should evaluate the quality of vendor support, including availability of live assistance and responsiveness to inquiries, to ensure ongoing success.

Cost vs. Value: A Balanced Approach

While pricing is an important consideration, businesses should not select bookkeeping software based solely on cost. The goal is to find a solution that delivers the best value by meeting both current and future accounting needs efficiently. In some cases, higher-priced software may offer features or integrations that significantly reduce manual work and increase accuracy, providing a strong return on investment over time. Companies should carefully weigh the total cost of ownership, including subscription fees, implementation expenses, and potential upgrades, against the benefits the software provides.

Scalability and Future Needs

Businesses evolve over time, and their accounting requirements grow more complex. It is crucial to choose bookkeeping software that can scale with the business, accommodating future needs without requiring frequent platform changes. Features such as multi-currency support, automated invoicing, and advanced analytics may become essential as the organization expands. Opting for scalable software ensures that the system remains a valuable tool even as the business grows.

Selecting the optimal bookkeeping software is a strategic decision that requires a comprehensive evaluation of various factors. From user access and integration capabilities to mobile access and industry-specific features, businesses must align software functionality with their operational needs. Proper implementation, along with reliable vendor support and training resources, ensures smooth adoption and long-term success. While pricing is an important factor, the focus should be on finding a solution that provides the most value by streamlining accounting processes and preparing the organization for future growth. By taking a balanced approach to these considerations, businesses can select the best bookkeeping software to enhance financial management and drive success in a competitive marketplace.

Norene

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Strategies for Effective Financial Record-Keeping System

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Accounting Record Keeping

Maintaining well-organized financial records is essential for both individuals and businesses. A robust record-keeping system ensures accountability, aids in financial planning, supports legal compliance, and prepares you for unforeseen events. However, without a structured approach, managing financial documents can quickly become overwhelming. This article explores strategies for building an efficient and sustainable financial record-keeping system.

Identify Records to Retain

The first step in developing a reliable system is identifying what documents you need to keep. Regulatory requirements, tax obligations, and future needs will determine which records are essential. Individuals typically retain documents such as tax returns, bank statements, pay stubs, investment reports, medical bills, insurance policies, and purchase receipts for high-value items. Businesses, on the other hand, need to store financial statements, general ledgers, payroll records, accounts payable and receivable reports, W-9s, 1099s, and various tax forms.

Understanding the scope of required records ensures that nothing crucial is missed and establishes a solid foundation for organizing your system.

Develop a Logical Organizational Structure

Once you know what records to retain, the next step is to design an intuitive filing system. A logical structure helps maintain order and makes retrieval quick and painless. For both physical and digital records, it’s helpful to create primary categories such as Banking, Taxes, Assets, and Insurance. Within these categories, you can further divide documents by year or type.

Physical records can be organized using labeled folders, with color-coded categories for quick identification. Digital files should mirror this structure, ensuring consistency across both formats. Using cloud storage platforms with folder hierarchies makes it easy to manage digital records efficiently.

Ensure Security and Controlled Access

Financial records often contain sensitive information, so security must be a priority. For physical documents, consider using a locking file cabinet or a safe to prevent unauthorized access. When it comes to digital records, cloud storage solutions with encryption, multi-factor authentication (MFA), and role-based access permissions offer robust security.

Routine backups are also critical to prevent data loss. Schedule regular cloud backups or store files on external hard drives to ensure recoverability in case of technical failures or cyber incidents.

Implement Processes for Ongoing Organization

Establishing a system is only half the battle—maintaining it requires consistent processes. Introduce habits that encourage the continuous integration of new records. For example, set up a designated bin or tray for physical documents that need to be filed. Schedule weekly or monthly sorting sessions to prevent paperwork from piling up.

Digital records can be managed efficiently with the help of mobile scanning apps, which allow you to upload and store documents instantly. Automating document uploads or using templates for financial reports can also help reduce administrative workload.

Define Record Retention Policies

A well-organized financial record-keeping system includes clear retention guidelines. Different types of records have varying lifespans, particularly when it comes to tax and legal documentation. Tax-related files, for example, often need to be kept for three to seven years, while loan documents and property deeds may require longer retention.

Implement an annual archiving process to remove outdated records and free up space. Be sure to securely dispose of old physical documents through shredding and properly delete digital files to maintain data security.

Review and Update the System Regularly

As business operations evolve or personal circumstances change, your financial record-keeping system must also adapt. Periodically assess the system’s effectiveness to ensure it aligns with current needs. Technological advancements, regulatory changes, or the addition of new financial processes may necessitate updates.

Regular evaluations help you identify inefficiencies, improve workflows, and implement new tools that can further enhance your record-keeping efforts. Staying proactive in maintaining your system ensures it remains optimized over time.

The Benefits of a Structured Record-Keeping System

Creating an organized financial record-keeping system requires upfront effort, but the long-term benefits far outweigh the initial investment. A well-maintained system improves efficiency, reduces stress during tax season, ensures legal compliance, and provides quick access to critical documents when needed. For businesses, an effective record-keeping system supports better financial management and helps avoid costly mistakes, such as missed deadlines or lost receipts.

Whether managing personal finances or business accounts, a systematic approach keeps you in control. By following these strategies, you can establish a financial record-keeping system that is secure, sustainable, and adaptable to future needs. In the long run, the effort invested in building a reliable system pays off with enhanced organization, improved decision-making, and peace of mind.

An effective financial record-keeping system is essential for staying organized, meeting legal obligations, and preparing for the unexpected. By identifying the necessary records, creating a logical structure, ensuring security, and defining retention policies, individuals and businesses can manage financial documents efficiently. Regular evaluations and updates keep the system optimized as circumstances evolve. Ultimately, a well-organized approach to financial record-keeping promotes accountability, compliance, and readiness for whatever the future holds.

Norene

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