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IMA sees role for AI in accounting

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The Institute of Management Accountants is examining the possibilities of artificial intelligence in the accounting profession and how it will affect finance jobs now and in the future, as the organization itself recently went through a second round of staff cutbacks.

The IMA did not disclose the number of people laid off in February. The organization had an earlier round of reductions in force about two years ago.

“IMA recently implemented a strategic restructuring, which did impact headcount,” said a spokesperson. “Our focus is on positioning IMA for the future — aligned with the needs of our global members. IMA remains committed to our collective growth, and continues to invest in opportunities to advance our organization and profession.”

Institute of Management Accountants headquarters in Montvale, N.J.

The IMA released a report earlier this year on the impact of AI in accounting and finance as technologies like ChatGPT gain widespread acceptance. It points out how AI can automate accounting processes such as accounts payable and receivable, monthly and quarterly closing, expense processing, procurement and supplier management. AI can also help accounting and finance professionals get insights through data analytics to identify trends and strategies.

“Generally speaking, when people talk about AI, it tends to be very theoretical and high level, and what we have found is our members —those that are working in businesses and working with day-to-day processes and procedures and people — really want to understand what’s the practical implication of this new technology on the work that they’re doing,” said IMA president and CEO Mike DePrisco.

For the report, the IMA talked to about 40 finance leaders from around the globe to understand from their perspective, the main challenges, concerns and opportunities related to leveraging AI and emerging technology into finance and accounting. 

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Mike DePrisco

“We did a number of focus groups with this group of leaders, and they represent every region of the world,” said DePrisco. “A number of challenges surfaced that were really categorized around four areas: the human aspect, the technology data aspect, operational aspects and ethical and governance aspects.”

One of the worries about AI is the potential for layoffs. “I do think that is probably the biggest concern that many practitioners and organization leaders have as it relates to AI, and that is job displacement,” said DePrisco. “That’s another reason why stakeholders are sometimes hesitant to adopt AI technology in the workplace because of that. Everything that we see and hear suggests that AI will augment and not replace accounting and finance professionals, but the role of what people will do is different in the future than it is today.”

The most cited concern among 38% of the respondents to the IMA survey was the human aspect of working with AI. “The human aspect really is about getting the attention and support from top leadership to invest in and implement AI is a key challenge and a key opportunity for organizations,” said DePrisco. “Those organizations that have full support from leadership — those individuals that control the funding and the allocation of resources to certain projects — those organizations that have that support and alignment have a better chance of getting AI projects implemented successfully. The lack of that support, buy-in and alignment from top leadership was cited as a concern.”

Another concern relates to the skill gaps of individual employees who are required to work with AI. “Many individuals in accounting and finance may not have had exposure to this type of technology, and the challenge therefore in implementing these projects is how do you help upskill finance and accounting professionals and practitioners?” said DePrisco. “How do you give them the tools, skills and knowledge they need to work with the technology individuals and data scientists in the organization, so they are leveraging and building these algorithms, that they’re being built on practical applications or outcomes that the business needs to achieve.”

There’s also a challenge around stakeholder buy-in, with  employees accepting the idea that AI and machine learning are going to add value to the organization and not take away control or displace jobs. 

“Getting that buy-in is a critical challenge and an opportunity,” said DePrisco. 

There are also operational challenges with implementing AI, including cross-functional collaboration. “Implementing AI projects in an organization requires your finance and accounting business people working with your data people and your IT people to ensure that the data going into the machines represents the practical real-world scenarios that accounting and finance individuals are facing and what they need help in, so that when the machine spits out the information and data, it’s useful, reliable and suitable for the needs of the business,” said DePrisco. “Resource management is always a challenge and concern. Do we have enough resources to help ensure that this project is successful? It can’t be something that is just added to someone’s plate as another thing that they need to do and manage. AI projects are pretty complex projects. They’re time-consuming projects. Create space for your team to dedicate time to a successful implementation.”

Organizations may need to reengineer their processes to get good use out of AI. “If your processes are not good, layering in AI on top of bad processes is not going to get you a successful outcome,” said DePrisco. “The first step in implementing any AI project is to look at your processes, and to re-engineer processes in a way that’s going to be added value once you begin to implement the AI technology on top of it. Making sure that you’re rooting out bad processes, reengineering those processes, and taking the time at that point to do it is really the best practice as it relates to that.”

Choosing the right AI technology can also be a challenge. “It takes a lot of investment to bring in AI technology,” said DePrisco. “You have to look at what kind of technical depth you have. What’s needed from an integration perspective before you start making purchases, and starting to think about how you implement AI on top of that?”

Data integrity and maturity are important considerations as well. “Many organizations have data siloed throughout the organization,” said DePrisco. “It’s structured data and unstructured data. How are you bringing all that together and integrating that data and making sure that it’s reliable, clean and trustworthy, so that it can be leveraged and used to develop algorithms?”

Another challenge uncovered by the research centered around ethical and governance concerns. “These concerns are what you hear most about in mainstream media, the importance of data security,” said DePrisco. “How does AI technology impact an organization’s ability to maintain data security and data privacy? How are you governing the AI in your organization? Many organizations that implement these types of projects need to set up an AI Center of Excellence, for example, to ensure that people throughout the organization have visibility into how the AI is being used. What business outcome are you driving toward? What is the cost of implementation and maintenance? And data integrity. Is the data free of bias? Is it reflective of the business problems that you’re trying to solve?”

To help accounting and finance professionals adjust to the far-reaching changes emerging from AI, the IMA is planning to provide more training. “We need to ensure that we’re providing education, knowledge and certification training for practitioners who are moving to new roles,” said DePrisco. “These can be roles like compliance analysts, individuals that utilize AI to ensure the finance operations are adhering to laws and regulations. There are probably going to be new roles in risk assessment and management, that merge financial expertise with AI proficiency, for example, roles that identify bias in data and mitigating that bias.”

He noted that the IMA has long said that accounting and finance professionals are strategic business partners. “The more work is automated, the more opportunities individuals have to step away from some of those manual routine administrative types of tasks that accountants have done over the last 100 years and into that strategic business partner role,” said DePrisco. “That’s so critically important these days to help organizations achieve their outcomes.”

Many accountants are not sure whether it’s a good idea to trust AI systems yet with their clients’ data since programs like ChatGPT have a reputation for “hallucinating” or making up plausible-sounding information that turns out to be partly or wholly fictitious.

“You need knowledgeable accounting and finance people to question the data that comes out of the machines to ensure that it reflects the real-life scenarios that happen day to day and that reflect data that’s correct, accurate and with integrity.” said DePrisco. “That becomes an important role of accounting and finance people. That’s on the back end, but you also need that capability on the front end. And that’s why when I talk about the collaboration, you need experienced, qualified accounting and finance professionals to work with data scientists to build the algorithms that are being used to automate processes and automate a number of these financial processes that are going to create financial statements and other things that the organization is going to rely on. Making sure that the data that’s going in there is accurate, free from bias, and represents both unstructured and structured data that may exist in the organization. It’s the job of the accounting and finance professional to ensure that those algorithms are being built with the proper data. That’s how you mitigate the risk around hallucinations or information coming out that’s half baked.”

AI can be used for tasks like data analytics, to spot patterns and red flags, but it still requires the professional skepticism that an accountant can bring.

“The machines are proving to be very powerful technology that is creating new value, improving efficiency and productivity overall,” said DePrisco. “Like any new technology, there needs to be a healthy dose of skepticism and rigor applied to ensure that we’re not just relying on what a machine spits out, that we’re actually applying critical thinking, bringing our experience, judgment and curiosity to any data that becomes available through a machine. We’ve seen this throughout the years as new technology is adopted. There’s a maturity curve, and we’re still in the early stages of that maturity curve with AI. There will be a lot of learning that happens over time.”

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Senate unveils plan to fast-track tax cuts, debt limit hike

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Senate Republicans unveiled a budget blueprint designed to fast-track a renewal of President Donald Trump’s tax cuts and an increase to the nation’s borrowing limit, ahead of a planned vote on the resolution later this week. 

The Senate plan will allow for a $4 trillion extension of Trump’s tax cuts and an additional $1.5 trillion in further levy reductions. The House plan called for $4.5 trillion in total cuts.

Republicans say they are assuming that the cost of extending the expiring 2017 Trump tax cuts will cost zero dollars.

The draft is a sign that divisions within the Senate GOP over the size and scope of spending cuts to offset tax reductions are closer to being resolved. 

Lawmakers, however, have yet to face some of the most difficult decisions, including which spending to cut and which tax reductions to prioritize. That will be negotiated in the coming weeks after both chambers approve identical budget resolutions unlocking the process.

The Senate budget plan would also increase the debt ceiling by up to $5 trillion, compared with the $4 trillion hike in the House plan. Senate Republicans say they want to ensure that Congress does not need to vote on the debt ceiling again before the 2026 midterm elections. 

“This budget resolution unlocks the process to permanently extend proven, pro-growth tax policy,” Senate Finance Chairman Mike Crapo, an Idaho Republican, said. 

The blueprint is the latest in a multi-step legislative process for Republicans to pass a renewal of Trump’s tax cuts through Congress. The bill will renew the president’s 2017 reductions set to expire at the end of this year, which include lower rates for households and deductions for privately held businesses. 

Republicans are also hoping to include additional tax measures to the bill, including raising the state and local tax deduction cap and some of Trump’s campaign pledges to eliminate taxes on certain categories of income, including tips and overtime pay.

The plan would allow for the debt ceiling hike to be vote on separately from the rest of the tax and spending package. That gives lawmakers flexibility to move more quickly on the debt ceiling piece if a federal default looms before lawmakers can agree on the tax package.

Political realities

Senate Majority Leader John Thune told reporters on Wednesday, after meeting with Trump at the White House to discuss the tax blueprint, that he’s not sure yet if he has the votes to pass the measure.

Thune in a statement said the budget has been blessed by the top Senate ruleskeeper but Democrats said that it is still vulnerable to being challenged later.

The biggest differences in the Senate budget from the competing House plan are in the directives for spending cuts, a reflection of divisions among lawmakers over reductions to benefit programs, including Medicaid and food stamps. 

The Senate plan pares back a House measure that calls for at least $2 trillion in spending reductions over a decade, a massive reduction that would likely mean curbing popular entitlement programs.

The Senate GOP budget grants significantly more flexibility. It instructs key committees that oversee entitlement programs to come up with at least $4 billion in cuts. Republicans say they expect the final tax package to contain much larger curbs on spending.

The Senate budget would also allow $150 billion in new spending for the military and $175 billion for border and immigration enforcement.

If the minimum spending cuts are achieved along with the maximum tax cuts, the plan would add $5.8 trillion in new deficits over 10 years, according to the Committee for a Responsible Federal Budget.

The Senate is planning a vote on the plan in the coming days. Then it goes to the House for a vote as soon as next week. There, it could face opposition from spending hawks like South Carolina’s Ralph Norman, who are signaling they want more aggressive cuts. 

House Speaker Mike Johnson can likely afford just two or three defections on the budget vote given his slim majority and unified Democratic opposition.

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How asset location decides bond ladder taxes

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Financial advisors and clients worried about stock volatility and inflation can climb bond ladders to safety — but they won’t find any, if those steps lead to a place with higher taxes.

The choice of asset location for bond ladders in a client portfolio can prove so important that some wealthy customers holding them in a taxable brokerage account may wind up losing money in an inflationary period due to the payments to Uncle Sam, according to a new academic study. And those taxes, due to what the author described as the “dead loss” from the so-called original issue discount compared to the value, come with an extra sting if advisors and clients thought the bond ladder had prepared for the rise in inflation.

Bond ladders — whether they are based on Treasury inflation-protected securities like the strategy described in the study or another fixed-income security — provide small but steady returns tied to the regular cadence of maturities in the debt-based products. However, advisors and their clients need to consider where any interest payments, coupon income or principal accretion from the bond ladders could wind up as ordinary income, said Cal Spranger, a fixed income and wealth manager with Seattle-based Badgley + Phelps Wealth Managers.

“Thats going to be the No. 1 concern about, where is the optimal place to hold them,” Spranger said in an interview. “One of our primary objectives for a bond portfolio is to smooth out that volatility. … We’re trying to reduce risk with the bond portfolio, not increase risks.”

READ MORE: Why laddered bond portfolios cover all the bases

The ‘peculiarly bad location’ for a bond ladder

Risk-averse planners, then, could likely predict the conclusion of the working academic paper, which was posted in late February by Edward McQuarrie, a professor emeritus in the Leavey School of Business at Santa Clara University: Tax-deferred retirement accounts such as a 401(k) or a traditional individual retirement account are usually the best location for a Treasury inflation-protected securities ladder. The appreciation attributes available through an after-tax Roth IRA work better for equities than a bond ladder designed for decumulation, and the potential payments to Uncle Sam in brokerage accounts make them an even worse asset location.

“Few planners will be surprised to learn that locating a TIPS ladder in a taxable account leads to phantom income and excess payment of tax, with a consequent reduction in after-tax real spending power,” McQuarrie writes. “Some may be surprised to learn just how baleful that mistake in account location can be, up to and including negative payouts in the early years for high tax brackets and very high rates of inflation. In the worst cases, more is due in tax than the ladder payout provides. And many will be surprised to learn how rapidly the penalty for choosing the wrong asset location increases at higher rates of inflation — precisely the motivation for setting up a TIPS ladder in the first place. Perhaps the most surprising result of all was the discovery that excess tax payments in the early years are never made up. [Original issue discount] causes a dead loss.”

The Roth account may look like a healthy alternative, since the clients wouldn’t owe any further taxes on distributions from them in retirement. But the bond ladder would defeat the whole purpose of that vehicle, McQuarrie writes.

“Planners should recognize that a Roth account is a peculiarly bad location for a bond ladder, whether real or nominal,” he writes. “Ladders are decumulation tools designed to provide a stream of distributions, which the Roth account does not otherwise require. Locating a bond ladder in the Roth thus forfeits what some consider to be one of the most valuable features of the Roth account. If the bond ladder is the only asset in the Roth, then the Roth itself will have been liquidated as the ladder reaches its end.”

READ MORE: How to hedge risk with annuity ladders

RMD advantages

That means that the Treasury inflation-protected securities ladder will add the most value to portfolios in a tax-deferred account (TDA), which McQuarrie acknowledges is not a shocking recommendation to anyone familiar with them. On the other hand, some planners with clients who need to begin required minimum distributions from their traditional IRA may reap further benefits than expected from that location.

“More interesting is the demonstration that the after-tax real income received from a TIPS ladder located in a TDA does not vary with the rate of inflation, in contrast to what happens in a taxable account,” McQuarrie writes. “Also of note was the ability of most TIPS ladders to handle the RMDs due, and, at higher rates of inflation, to shelter other assets from the need to take RMDs.”

The present time of high yields from Treasury inflation-protected securities could represent an ample opportunity to tap into that scenario.

“If TIPS yields are attractive when the ladder is set up, distributions from the ladder will typically satisfy RMDs on the ladder balance throughout the 30 years,” McQuarrie writes. “The higher the inflation experienced, the greater the surplus coverage, allowing other assets in the account to be sheltered in part from RMDs by means of the TIPS ladder payout. However, if TIPS yields are borderline unattractive at ladder set up, and if the ladder proved unnecessary because inflation fell to historically low levels, then there may be a shortfall in RMD coverage in the middle years, requiring either that TIPS bonds be sold prematurely, or that other assets in the TDA be tapped to cover the RMD.”

READ MORE: A primer on the IRA ‘bridge’ to bigger Social Security benefits

The key takeaways on bond ladders

Other caveats to the strategies revolve around any possible state taxes on withdrawals or any number of client circumstances ruling out a universal recommendation. The main message of McQuarrie’s study serves as a warning against putting the ladder in a taxable brokerage account.

“Unsurprisingly, the higher the client’s tax rate, the worse the outcomes from locating a TIPS ladder in taxable when inflation rages,” he writes. “High-bracket taxpayers who accurately foresee a surge in future inflation, and take steps to defend against it, but who make the mistake of locating their TIPS ladder in taxable, can end up paying more in tax to the government than is received from the TIPS ladder during the first year or two.”

For municipal or other types of tax-exempt bonds, though, a taxable account is “the optimal place,” Spranger said. Convertible Treasury or corporate bonds show more similarity with the Treasury inflation-protected securities in that their ideal location is in a tax-deferred account, he noted.

Regardless, bonds act as a crucial core to a client’s portfolio, tamping down on the risk of volatility and sensitivity to interest rates. And the right ladder strategies yield more reliable future rates of returns for clients than a bond ETF or mutual fund, Spranger said.

“We’re strong proponents of using individual bonds, No. 1 so that we can create bond ladders, but, most importantly, for the certainty that individual bonds provide,” he said.

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Why IRS cuts may spare a unit that facilitates mortgages

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Loan applicants and mortgage companies often rely on an Internal Revenue Service that’s dramatically downsizing to help facilitate the lending process, but they may be in luck.

That’s because the division responsible for the main form used to allow consumers to authorize the release of income-tax information to lenders is tied to essential IRS operations.

The Income Verification Express Service could be insulated from what NMN affiliate Accounting Today has described of a series of fluctuating IRS cuts because it’s part of the submission processing unit within wage and investment, a division central to the tax bureau’s purpose.

“It’s unlikely that IVES will be impacted due to association within submission processing,” said Curtis Knuth, president and CEO of NCS, a consumer reporting agency. “Processing tax returns and collecting revenue is the core function and purpose of the IRS.”

Knuth is a member of the IVES participant working group, which is comprised of representatives from companies that facilitate processing of 4506-C forms used to request tax transcripts for mortgages. Those involved represent a range of company sizes and business models.

The IRS has planned to slash thousands of jobs and make billions of dollars of cuts that are still in process, some of which have been successfully challenged in court.

While the current cuts might not be a concern for processing the main form of tax transcript requests this time around, there have been past issues with it in other situations like 2019’s lengthy government shutdown.

President Trump recently signed a continuing funding resolution to avert a shutdown. But it will run out later this year, so the issue could re-emerge if there’s an impasse in Congress at that time. Republicans largely dominate Congress but their lead is thinner in the Senate.

The mortgage industry will likely have an additional option it didn’t have in 2019 if another extended deadlock on the budget emerges and impedes processing of the central tax transcript form.

“It absolutely affected closings, because you couldn’t get the transcripts. You couldn’t get anybody on the phone,” said Phil Crescenzo Jr., vice president of National One Mortgage Corp.’s Southeast division.

There is an automated, free way for consumers to release their transcripts that may still operate when there are issues with the 4506-C process, which has a $4 surcharge. However, the alternative to the 4506-C form is less straightforward and objective as it’s done outside of the mortgage process, requiring a separate logon and actions.

Some of the most recent IRS cuts have targeted technology jobs and could have an impact on systems, so it’s also worth noting that another option lenders have sometimes elected to use is to allow loans temporarily move forward when transcript access is interrupted and verified later. 

There is a risk to waiting for verification or not getting it directly from the IRS, however, as government-related agencies hold mortgage lenders responsible for the accuracy of borrower income information. That risk could increase if loan performance issues become more prevalent.

Currently, tax transcripts primarily come into play for government-related loans made to contract workers, said Crescenzo.

“That’s the only receipt that you have for a self-employed client’s income to know it’s valid,” he said.

The home affordability crunch and rise of gig work like Uber driving has increased interest in these types of mortgages, he said. 

Contract workers can alternatively seek financing from the private non-qualified mortgage market where bank statements could be used to verify self-employment income, but Crescenzo said that has disadvantages related to government-related loans.

“Non QM requires higher downpayments and interest rates than traditional financing,” he said.

In the next couple years, regional demand for loans based on self-employment income could rise given the federal job cuts planned broadly at public agencies, depending on the extent to which court challenges to them go through.

Those potential borrowers will find it difficult to get new mortgages until they can establish more of a track record with their new sources of income, in most cases two years from a tax filing perspective. 

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