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Future-proofing your firm: scalable, secure, and compliant IT solutions

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Political and regulatory changes heavily influence the accounting industry. Shifting tax policies, new compliance laws, and cybersecurity regulations create an unpredictable landscape. CPA firms must stay ahead of these changes to avoid penalties and operational disruptions.

Navigating Political and Regulatory Shifts in Accounting IT

With increasing government scrutiny on data security, firms must comply with laws such as the Sarbanes-Oxley Act (SOX), the Gramm-Leach-Bliley Act (GLBA), and IRS Publication 4557. Additionally, political debates around data privacy, like state-level consumer data protection acts, can introduce new compliance burdens.

A scalable, cloud-based IT infrastructure enables accounting firms to adapt to evolving regulations without massive overhauls. IT providers with a compliance-first approach ensure CPA firms remain secure and audit-ready in any political climate.

The Need for Agile, Scalable IT in CPA Firms

The accounting world isn’t static. Tax laws, client expectations, and technology change rapidly. Firms that rely on outdated IT systems struggle to keep up, leading to security risks, inefficiencies, and compliance issues.

A scalable and secure IT environment allows firms to:

  • Adjust to seasonal demands (such as tax season surges)
  • Seamlessly integrate new accounting software
  • Expand operations without IT bottlenecks
  • Stay compliant with evolving regulations

Cloud Hosting Tailored to Accounting Software

Not all cloud solutions are equal. Accounting firms rely on specialized software like CCH, QuickBooks, Thomson Reuters, and Lacerte. Generic cloud providers often fail to optimize these applications, leading to latency issues, software incompatibility, and security gaps.

Look for an IT provider who delivers a customized hosting environment tailored for CPAs. This includes:

  • Optimized performance for accounting applications
  • Automatic updates to meet compliance requirements
  • Secure access from anywhere, on any device
  • Built-in disaster recovery and data redundancy

By leveraging accounting-focused MSPs, firms gain a competitive edge with seamless software integration and enhanced security measures.

Security and Compliance: Non-Negotiables for CPA Firms

Accounting Firms handle sensitive financial data, making them prime targets for cyber threats. A single data breach can result in legal consequences and loss of client trust. Regulatory compliance isn’t optional—it’s essential.

Consider IT solutions that align with industry regulations, such as:

  • SOC 2 Type II Compliance for Strict Security Protocols
  • Multi-factor authentication to prevent unauthorized access
  • End-to-end encryption to secure client data
  • Continuous system monitoring to detect threats in real-time

By choosing a fully managed cloud solution, firms offload the burden of IT security to dedicated experts, ensuring 24/7 protection.

Future-Proofing your Firm with Adaptive IT Solutions

The accounting industry is constantly evolving, and so is IT. Unlike traditional IT setups that require costly, time-consuming upgrades, cloud-based solutions adapt seamlessly to industry advancements. This ensures that accounting firms remain competitive and compliant without the burden of managing complex IT updates.

With automatic software updates and security patches, firms no longer need to worry about system vulnerabilities or outdated applications. AI-driven cybersecurity defenses proactively detect and neutralize threats before they become critical issues. This preemptive approach to IT security minimizes downtime and protects sensitive financial data.

Another key advantage is scalability. Whether your firm is expanding, adding new employees, or adopting new accounting software, your IT infrastructure grows with you. Unlike on-premises solutions requiring expensive hardware upgrades, cloud-based IT services allow instant resource scaling, ensuring optimal performance during tax season and peak workloads.

Dedicated accounting IT experts also understand accounting firms’ unique challenges. Their expertise ensures a smooth, hassle-free transition to a modern, future-ready IT environment, from software integrations to data migration and compliance audits.

Instead of reacting to changes, firms stay ahead with proactive IT management, ensuring continuous innovation, enhanced security, and long-term operational success.

Ready to Future-Proof Your Firm?

Don’t wait until IT issues slow your business down. Transitioning to a scalable, secure, and compliant IT environment may seem overwhelming, but some providers can ensure a seamless process. CPA-focused cloud solutions are designed to remove IT complexities, allowing your firm to focus on what truly matters—serving your clients and growing your business.

Take the first step toward a more secure, compliant, and scalable IT future.

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Accounting

Tax Fraud Blotter: Class dismissed

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Family plot; past and present; fat chance; and other highlights of recent tax cases.

Princeton Junction, New Jersey: Former accounting professor Gordian A. Ndubizu has been sentenced to two years in prison for evading federal income taxes and filing false returns.

He was convicted in August of all eight counts of an indictment charging him with four counts of tax evasion and four counts of filing false returns in tax years 2014 through 2017. During those years, Ndubizu was a professor of accounting at a university in Pennsylvania as well as the co-owner of Healthcare Pharmacy in Trenton, New Jersey.

Healthcare Pharmacy was organized as an S corp, the income of which flowed through to Ndubizu and his wife and was to be reported on their personal income tax returns. Ndubizu prepared fraudulent books and records for Healthcare inflating the pharmacy’s costs of goods sold to reduce and underreport the pharmacy’s profits flowing through to Ndubizu and his wife.

Among other falsehoods, Ndubizu identified wire transfers as payments to purchase goods sold by the pharmacy when those transfers were in fact to personal bank accounts under Ndubizu’s control and to bank accounts in Nigeria associated with an automotive company under Ndubizu’s control.

Each of Ndubizu’s returns for 2014 through 2017 underreported his income and falsely reported that he had no financial interest in or signature authority over any foreign bank accounts.

He failed to report some $3.28 million in income from the pharmacy, resulting in the evasion of some $1.25 million in tax.

West Palm Beach, Florida: Lobbyist Eston Eurel Melton III has pleaded guilty to tax evasion.

Melton failed to pay some $1.2 million in taxes for tax years 2005 through 2014. By July 2019, his tax debt, including penalties and interest, was some $1.7 million.

He evaded IRS efforts to collect the taxes in multiple ways. To dissuade the agency from seizing his residence, for example, he represented that he was attempting to sell the residence but then undermined his realtor’s efforts to make the sale. 

Melton also signed some $67,000 in checks to himself from his lobbying business, Global Projects, and the checks were negotiated for cash. A family member then deposited the same or similar sums in cash into her account; that family member then opened a lobbying business, Gryphon Partners, apparently competing with Global Projects. Gryphon’s revenue rose while Global’s fell, and many of Global Projects’ clients transferred to Gryphon.

Global and Gryphon paid him almost nothing after 2019, instead making all distributions to his relative. The latter bought a new area home and lived there with Melton, telling the closing agent that Melton should not be on the deed because the family member was buying the home with her own money. In fact, approximately two-thirds of the cash to close was proceeds of Melton’s lobbying work. Melton also transferred four life insurance policies and the title of two cars to his family member.

Sentencing is May 16.

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Arlington, Georgia: Reginald Knight, who has a prior federal conviction for tax fraud in Florida, has been found guilty of another tax scheme.

He filed a federal return in March 2018 that falsely claimed $3,211,907 in wages, $2,586,551 in withholdings, $1,848,000 in Schedule C losses and a refund of $2,165,154. Knight fabricated W-2s and Schedule Cs for two business entities, but neither business generated the income, paid the withholdings or suffered the losses Knight claimed. 

The IRS did not issue a refund and began investigating Knight in 2021, discovering that he’d filed returns with similarly exorbitant financials for the non-operating business for tax years 2014, 2015 and 2016; the IRS did not issue a refund for tax years 2014 and 2015.

The IRS did issue a $745,953 refund to Knight for tax year 2016, which he used to pay for the construction of a new home, made transfers to his investment account, purchased a vehicle and paid for personal living expenses totaling $442,667.30. The IRS recovered $315,466.97.

Knight faces up to three years in prison, to be followed by three years of supervised release and a $100,000 fine. He has a federal tax conviction in the Southern District of Florida from 2005 and was sentenced to serve five months in prison per charge, to be served concurrently.

Las Vegas: Resident Candies Goode-McCoy has pleaded guilty to conspiring to defraud the United States by making claims for refunds of false COVID-19-related credits.

McCoy conspired to file returns seeking fraudulent refunds based on the Employee Retention Credit and paid sick and family leave credit. From around June 2022 through September 2023, she filed 1,227 false returns for her businesses and others claiming these credits.

In total, these claims sought refunds of more than $98 million, of which the IRS paid some $33 million. McCoy personally received more than $1.3 million in fraudulent refunds and was paid about $800,000 from those on whose behalf she’d filed fraudulent returns. She spent the money in part on luxury cars, gambling, vacations and luxury items.

Sentencing is Feb. 23. She faces a maximum of 10 years in prison, as well as a period of supervised release, restitution and monetary penalties. 

Upper Marlboro, Maryland: Charles Anthony Keemer, 64, has pleaded guilty to aiding and assisting the preparation and filing of a false and fraudulent return.

Keemer prepared 1040s for clients in exchange for fees even though he was not registered as a tax preparer with any federal, state or local regulator, had neither education nor work experience in tax prep, and didn’t report income from the tax prep work on his income tax returns.

During tax years 2013 through 2016, he prepared and submitted hundreds of federal income tax returns for clients, e-filing the returns through online software. Keemer met clients at various locations in Maryland to receive payment for the returns.

He added materially false items to the returns to inflate the federal refunds, including fictitious Schedule C businesses and false expenses.

The tax loss caused to the IRS was some $128,691.

He faces up to three years in prison.

Mansfield, Texas: Tax preparer Festus Adenisimi, 65, has been sentenced to 57 months in prison and ordered to pay more than $10 million restitution for the false preparation of returns.

Adenisimi owned FA Tax, where he and other preparers prepared fraudulent returns for clients, often causing the IRS to issue refunds. He admitted to falsely preparing his own returns as well, and admitted that he fraudulently obtained two Paycheck Protection Program loans totaling $760,415 under COVID-19 relief.

Adenisimi, who pleaded guilty in September, was also ordered to pay $10,283,737.65 in restitution.

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Accounting

IFAC revises global accounting education standards for sustainability reporting

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The International Federation of Accountants has finalized a set of revisions to the International Education Standards to embed sustainability throughout the training of aspiring accountants, reinforcing the accounting profession’s role in supporting high-quality sustainability reporting and assurance while upholding integrity and professional quality.

The updates come at a time when the Trump administration has been rooting out environmental efforts across the federal government and beyond, pulling the U.S. away from other parts of the world, withdrawing from the Paris climate agreement and stopping sustainability efforts aimed at slowing the rapid pace of climate change.

“IFAC and our members work together to shape the future of the profession through learning, innovation, a collective voice, and a shared commitment to the public interest,” said IFAC CEO Lee White in a statement. “These revisions to the education standards ensure that professional accountants worldwide develop the right competencies to implement sustainability reporting and assurance standards effectively.”

The revisions to these foundational education standards establish a global baseline of sustainability competence to prepare accountants across the globe to implement sustainability-related disclosure and assurance standards. That includes standards issued by the International Auditing and Assurance Standards Board, the International Ethics Standards Board for Accountants and the International Sustainability Standards Board, as well as those under development by the International Public Sector Accounting Standards Board.

IFAC is embedding sustainability concepts throughout the IES learning outcomes addressing initial professional development, so accountants can connect financial and sustainability data and information. A new assurance competence area introduces learning outcomes that enable accountants to develop a strong foundational understanding of assurance fundamentals.

The revisions promise to improve accountants’ ability to assess sustainability impacts on business models, value chain, and organizational strategy. They will reinforce skills such as decision making, adaptability, collaboration and other forms of behavior.

Expanded explanatory materials in the standards offer extra guidance to facilitate implementation by professional accounting organizations, universities and training programs.

In addition, IFAC has modernized IES 6, Initial Professional Development – Formal Assessment of Professional Competence, to introduce two new principles, integrity and authenticity, as well as update the principle of equity, alongside enhanced guidance on hybrid and remote assessments.

IFAC is asking all of its stakeholders to start preparing for implementation of the revised education standards, with early adoption encouraged ahead of the July 1, 2026 effective date.

IFAC is also encouraging its members and other stakeholders to request permission to translate the revised standards into their local languages. They can request permission through the IFAC website here.

To support its members in adopting and using the revised standards, IFAC has developed a package of resources, including two fact sheets, a frequently asked questions document, and two bases for conclusions, which explain the changes to learning outcomes, including the rationale for what was changed and what wasn’t.

Two webinars will be held in April to give global audiences an overview of the revised standards and their application, as well as an opportunity to address specific questions.

Each of the revised standards — IES 2, 3, 4 and 6 — has been published in full ahead of the anticipated release of an updated Handbook of International Education Pronouncements in late 2025.

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Accounting

Canopy testing Questionnaire, Document Automation, Email Summaries

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Accounting practice management solution provider Canopy previewed three new products that are currently in beta testing, as well as announced new hires, including a new vice president of product. 

Speaking in a video update, Heather Hurst, the vice president of marketing at Canopy, said the company is currently testing a questionnaire feature, a document automation feature and an email summary feature. 

The Questionnaire feature will allow users to build custom forms with preconfigured settings, which can be used for things like organizers or client intake. The solution is currently in open beta testing, so it is available to all customers now, but will move to general release later this summer, said Hurst. 

The Document Automation feature being tested will eventually leverage AI to create consistent naming conventions based on a firm’s preferences. When individuals or companies upload documents into Canopy, this feature will ensure uniform naming structures, making document management more efficient. Email Summaries, meanwhile, will let practitioners quickly scan and process emails, which she said will be especially useful during busy periods. 

Davis Bell, CEO of Canopy, said in an email that Document Automation is in a small closed beta right now and the company doesn’t have anticipated release dates yet for the Email Summary feature.

Hurst also announced Hannah Bjornn as its new vice president of product. Prior to joining Canopy, she was managing partner at Remedy, a full-service product management consultancy. Prior to that, she was vice president of product with tax planning and client collaboration solutions provider Corvee, and before that was assistant vice president of product with employee benefits solutions provider PlanSource.

In addition to Bjornn’s appointment, Hurst said Canopy is also expanding its R&D team with multiple new hires across various functional areas. Bell, the CEO, declined to release the total number of new R&D hires but they are bringing on board a variety of product managers, QA, AI engineers, frontend engineers, and mobile engineers. 

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