Connect with us

Accounting

Study finds the more efficient the AI, the more complex its implementation

Published

on

The efficient way for accounting firms to integrate generative AI into their workflow is through robotic process automation that interfaces directly with the model’s application programming interface, though this method also requires the most expertise to implement and maintain.

This is the conclusion of a recent paper published in the American Accounting Association’s Journal of Emerging Technologies in Accounting, authored by Rutgers University professors  Huaxia Li and Miklos A. Vasarhelyi. The paper presented a general analysis of how accounting firms deploy large language models (e.g. ChatGPT, Claude, Gemini, etc.), and the pros and cons of each approach. Overall, it appears that more complex tasks are best performed by more complex deployment methods, which tend to be more difficult to use. Conversely, simpler deployments are better suited to simpler tasks but are much less efficient.

The paper specifically named four different ways firms deploy generative AI. 

The most straightforward way to do so is through a user interface with visual and interactive elements–picture ChatGPT’s web interface as an example. The paper said this method is most accessible for accounting researchers and practitioners seeking to implement LLMs, as it simply requires an internet-connected computer. It is also the cheapest in terms of access cost. At the same time, it is the least scalable and customizable of all the options and the slowest as well due to token limitations. This in mind, the study’s authors said this method is best used for client engagement and consultation, basic financial analysis and reporting and basic compliance checking. 

The second is through connecting to the model directly via an API, a type of software interface enabling computer programs to communicate with each other, enabling direct passage of data. Firms can leverage an API to establish connections between their local applications/systems and the LLM service, enabling data interaction between them. This API approach can be integrated into existing workflows without significantly altering their structure, is well suited for scalable processing and allows for a greater degree of parameter setting and customization. At the same time, deployment is more complex, requiring skilled personnel to pull it off. Another limitation is the potential incompatibility of the existing workflow with API connections. The authors said some accounting tasks that benefit most from the API approach include basic financial data extraction, transaction classification and verification, and basic fraud detection. 

The third is using RPA to interact directly with a traditional user interface. This allows for batch querying that the user interface method alone cannot accommodate, and is easier to integrate than the API method alone as RPA can mimic human interactions and so even if the existing system does not support underlying programming-level interaction, RPA can still connect it with the model’s user interface to enable automatic querying. Additionally, the UI-RPA method can also be combined with manual efforts that require human judgment. However, the setup is even more complex than the API method alone, and the maintenance process will also require skilled personnel who can update the bots based on changes in the user interface and the working process. Further, not every system integrates with RPA, and introducing new software might create additional privacy and cybersecurity issues, especially for accounting tasks. The authors said UI-RPA is suitable for accounting tasks such as expense management and auditing, asset management and depreciation scheduling, and budgeting and forecasting that require interaction between LLM and local systems.

The fourth is using RPA to interact with the API connected to the large language model. This is the most in-depth integration a firm could have with existing workflows, and the paper said this method maximizes the efficiency of implementing LLMs in the accounting domain. It is more efficient than even the RPA to user interface method as RPA enables the process to robotically collect raw data from existing systems by recognizing graphical-level elements and inputting them into the LLM via the API to achieve efficient queries. After the LLM’s processing, the bot can automatically retrieve the output and transmit it back to the internal systems. However, this method has all the same problems of the RPA to user interface method, but is even more difficult to set up and maintain. In general, the authors said the best use for this method is systematic financial data extraction and analysis, regulatory compliance and reporting, and trail analysis and fraud detection.

The paper found this method is the most efficient in terms of the time it takes to extract 500 unstructured financial statements. The User Interface method alone took 1,800 minutes; the API method alone took 142 minutes; the combination of user interface plus RPA took 67 minutes; and the API plus RPA approach took 42 minutes. 

In terms of pure access costs, processing those 500 financial statements was just 83 cents through either the user interface or user interface plus RPA method versus $18 for the API and API plus RPA methods. However, given the time it takes to perform this task, the pure user interface method wound up being most expensive, as researchers added $52 in labor costs to those 83 cents. The API method alone, when accounting for labor costs, was the second most expensive, as the $18 access cost was combined with $31.25 in labor costs. 

All this in mind, the researchers concluded that the API plus RPA method was the most efficient in terms of both time and money. 

“The study finds that currently, the API-RPA is the most efficient method for large-scale accounting tasks. On the other hand, the API and API-RPA approaches are the most expensive methods to apply under the current price rate of GPT4 API,” said the paper. 

However, researchers warned that the discussions of each method are based on the current level of technological development and cost. 

“Some limitations might be overcome in the future with the adoption of new models. Additionally, the costs associated with each approach might change based on computing costs and market demand. Further research is needed to discuss additional application methods and cost-benefit models based on future developments of LLMs,” said the paper. 

Continue Reading

Accounting

SEC subpoenas CSX over years of accounting errors

Published

on

A CSX locomotive

CSX Corp. received a subpoena from the U.S. Securities and Exchange Commission focused on previously disclosed accounting errors and certain non-financial performance metrics. 

The subpoena asked the railroad company to produce documents about accounting mistakes CSX disclosed in its previous quarterly report, according to a regulatory filing on Thursday. The company received the subpoena this month and is cooperating with the probe, CSX said in the filing.

“While the company believes its reporting complied with applicable requirements in all material respects, the company cannot anticipate the timing, scope, outcome or possible impact of the investigation, financial or otherwise,” CSX said. 

The filing didn’t include details about the non-financial performance metrics the SEC was scrutinizing. The Jacksonville, Florida-based company didn’t immediately respond to requests for comment. 

CSX in August disclosed that it had to correct accounting errors for several prior periods tied to engineering scrap and engineering support labor. Miscoding of engineering materials and labor resulted in the company understating purchased services and labor and overstating properties, the company said at the time.

The mistakes weren’t deemed material enough by CSX to trigger a formal restatement of previously published financial statements. It fixed the errors via revision, a correction that companies quietly tuck into their regulatory filings without the fanfare of a special SEC filing.

The concern extended as far back as 2021, and the revisions spilled over into how CSX made pension-related adjustments to other comprehensive income. They also required the company to reclassify certain balance sheet items, according to the August filing.

While the mistakes weren’t material to prior periods, CSX said they would have been significant to 2024’s full-year results if they were repeated in this year’s second quarter.

Continue Reading

Accounting

Tax Fraud Blotter: Party’s over

Published

on

Unaltered behavior; playing chicken; out on a rail; and other highlights of recent tax cases.

West Palm Beach, Florida: A federal district court has issued a permanent injunction against tax preparer Gregory Salgado, both individually and d.b.a. GMJ Real Investments Inc. and Cuba Salgado Tax & Real Estate.

Salgado is barred from preparing returns, working for or having any ownership stake in a tax prep business, assisting others to prepare returns or set up business as a preparer, and transferring or assigning customer lists to any other person or entity. The court also ordered him to pay $85,000 in gains from his tax prep business. Salgado agreed to both the injunction and the order to pay.

The complaint alleged that Salgado pleaded guilty in 2012 to filing a false personal return and filing a false return for another taxpayer and that the IRS assessed more than $500,000 in civil penalties against him for willfully underreporting tax on returns he prepared for clients.

According to the complaint, neither Salgado’s conviction, 33-month incarceration nor civil penalties altered his behavior. After his release from prison in 2015, Salgado continued to prepare thousands of returns for clients that either reduced their tax liability or inflated their refund claims. He did this largely by falsifying or overstating itemized deductions, fabricating or overstating business income and expenses and falsifying filing statuses and dependents.

Salgado must send notice of the recent injunction to each person for whom he or his business prepared federal returns, amended returns or claims for refund between Jan. 1, 2019, to the present. The court also ordered him to post a copy of the injunction at all locations where he conducts business and on his business’s website.

Cincinnati: Restaurateur Richard Bhoolai, 65, has been convicted of failing to pay taxes he withheld from employees’ wages.

He owned and operated Richie’s Fast Food Restaurants Inc., an S corp used to operate three area fried chicken restaurants since 1991. Bhoolai employed 22 to 34 employees between at least 2017 and 2018 and during that time withheld taxes from employees’ wages but did not pay them over to the IRS. Prior to that period, Bhoolai had not paid over such taxes from earlier years and the IRS had assessed a penalty against him.

Bhoolai instead used money from the businesses for his personal benefit, including gambling.

He faces up to five years in prison for each count of failure to pay taxes.

Bakersfield, California: Miguel Martinez, a Mexican national, has been sentenced to six years in prison for leading a $25 million fraud against the IRS.

From November 2019 through June 2023, Martinez, who previously pleaded guilty, led a scheme to file hundreds of fraudulent returns that claimed millions of dollars in refunds. He used stolen IDs to create fake businesses and report phony wage and withholding information for the businesses to the IRS. He then submitted hundreds of individual federal income tax returns in the names of still other individuals whose identities he had also stolen, claiming that those individuals worked for the fake businesses and were owed refunds based on the phony wage and withholding information.

Martinez used several people to allegedly help carry out the scheme, including a local tax preparer and a former IRS tax examiner who advised Martinez. In exchange, Martinez paid them thousands of dollars and took them out to lavish dinners.

The IRS paid out $2.3 million in refunds. When federal agents arrested Martinez and searched his three homes, he was found with $750,000 in fraudulent refund checks, ID cards for more than 200 individuals and multiple firearms that he could not lawfully possess due to his illegal status in the United States.

He also lied to government agents in the beginning of the investigation, initially saying that he had no knowledge of or involvement in tax prep for others and that he just sold gold and ran a party rental business. He also said that he did not know others who were involved in the scheme and had no relevant evidence.

Hands-in-jail-Blotter

Kansas City, Missouri: Tax preparer Ebens Louis-Loradin has been sentenced to 20 months in prison and ordered to pay $722,121 in restitution for a fraud in which he filed clients’ federal income tax returns that contained false information.

Louis-Loradin, a tax preparer since 2012 and who pleaded guilty earlier this year, prepared and filed 154 fraudulent returns that inflated his clients’ refunds by a total of nearly $1 million and boosted the fees he charged them.

He admitted that he engaged in the scheme from 2013 to 2020. Phony claims on the returns included dependents, inflated withholding amounts, credits for child and dependent care expenses, American Opportunity Credits and the Earned Income Tax Credit, itemized deductions and business losses.

The fraud caused a total federal tax loss of $953,873. Many of his clients, who told investigators they weren’t aware of the false items he placed on their tax returns, have been paying back the IRS for the refund overpayments.

Louis-Loradin also failed to file personal federal income tax returns for 2016 to 2018 and fraudulently used multiple IDs, including those of children, in his scheme.

Springbrook, Wisconsin: Gregory Vreeland, who owns and operates Wisconsin Great Northern Railroad of Spooner, Wisconsin, which provides recreational train rides and rail car storage and rail switching services, has been sentenced to a year and a day in prison for failure to pay employment taxes.

Vreeland, who previously pleaded guilty and who also co-owned and operated the Country House Motel and RV Park, was Great Northern’s president and the motel’s managing partner and was responsible for the companies’ financial matters, including the filing of employment returns. He failed to file employment tax forms for Great Northern from the end of 2017 through all of 2021 and failed to pay over the associated employee withholdings for that same period. Vreeland also failed to file employment tax forms for the motel from the third quarter of 2015 through the third quarter of 2020 and failed to pay over the associated employee withholdings for that same time. He used the withholdings to instead expand Great Northern’s operations and to buy a personal residence.

Vreeland received civil notices from the IRS for non-payment, which he initially ignored and made no attempt to cooperate with the service until it began levying his bank accounts.

Raleigh, North Carolina: Tax preparer Fwala Serge Muyamuna, 55, of Wake Forest, North Carolina, has pleaded guilty to 24 counts of aiding or assisting in the preparation of fraudulent returns and one felony count of obstructing justice.

Muyamuna was sentenced to 16 to 29 months in prison; the sentence was suspended and Muyamuna was placed on supervised probation for two years. Muyamuna was also ordered to serve four days in custody, pay $34,257.10 in restitution, perform 150 hours of community service and no longer prepare North Carolina tax returns.

Muyamuna, the manager, operator and tax preparer of Tax Experts/D & V Taxes and Accounting/DV Taxes, aided or assisted in the preparation of 24 false North Carolina individual income tax returns for clients for 2018 to 2021. Muyamuna also told a client to not cooperate with the investigation or speak with IRS agents.

Hanson, Massachusetts: Business owner Kenneth Marston has pleaded guilty to failing to pay employment taxes.

From 2015 through 2018, Marston owned and operated Bowmar Steel Industries, which engaged in steel fabrication, and Teleconstructors Inc., which provided installation services on cellular phone towers. During that time, Marston falsely treated his employees as independent contractors and failed to withhold employment taxes on more than $3.8 million in combined wages. Marston avoided reporting and paying $1 million in employment taxes owed to the IRS.

Failure to pay over taxes provides for up to five years in prison, three years of supervised release and a fine of $250,000 or twice the gross gain or loss, whichever is greater. Sentencing is Jan. 3.

Continue Reading

Accounting

Key business tax moves to consider, whoever wins on Nov. 5

Published

on


With the November election mere weeks away, there is still time for tax pros to ponder the strategies available to meet the proposals of each candidate.

Continue Reading

Trending