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AI in a CPA practice brings benefits and responsibilities

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Tax ID numbers, Social Security numbers, net income, etc. CPAs manage a tremendous amount of valuable information for themselves and for their clients. Keeping it safe is a serious responsibility.

Practices are increasingly turning to artificial intelligence to help with data management and security, but paradoxically, that technology can pose security risks of its own. How can a CPA practice use AI tools effectively while continuing to be responsible for client information cybercriminals are trying to access regularly? That’s where the 2023 Federal Trade Commission Safeguards Rule comes into play.

Using AI to streamline operations

While AI can perform mundane tasks such as drafting emails and providing customer service via chatbot, its greatest value is in processing large amounts of information and making it accessible to humans. 

Artificial intelligence has numerous use cases in accounting. AI can be used to analyze and categorize client receipts, learning to identify questionable or duplicate entries. It can research and summarize information from disparate sources in far less time than a human could, while freeing up an accountant’s time to develop insights and make decisions about the data. AI can review and analyze historical data and create budget forecasts.

When complicated tax questions arise, AI can carry out detailed legal research to identify pertinent legislation and regulations. It can be used to automate tax returns. The list is essentially endless.

Risks to look out for

A tool as powerful as AI comes with risks, however. One of the biggest areas of risk associated with AI in accounting is confidentiality. Information that is processed, analyzed, summarized or the like becomes subject to the AI tool’s own cybersecurity vulnerabilities. Users need to weigh the value of the use of AI for a particular application against the possibility of exposure of sensitive information.

Users also need to remember that AI is not infallible. It has been shown to produce results that are incorrect or biased. It’s important to view AI results with a critical eye to look for responses that don’t make sense or perpetuate biases or stereotypes. Often, these kinds of results can be avoided by providing good prompts. Guides and training programs for writing effective AI prompts are beginning to pop up across the internet.

Responsibilities under the FTC Safeguards Rule

As a business that stores personally identifiable information about its clients, a CPA practice must follow federal regulations concerning cybersecurity. In the cybersecurity arena, the Federal Trade Commission has jurisdiction over what it defines as financial institutions, i.e., “companies that offer consumers financial products or services like loans, financial or investment advice, or insurance.” Accounting practices fall squarely under this definition and thus must comply with the FTC’s Safeguards Rule. This set of regulations contains nine main requirements, including elements like naming a Qualified Individual to head the firm’s cybersecurity efforts, carrying out a risk assessment and regularly testing the system for vulnerabilities, and monitoring a firm’s service providers as to their cybersecurity compliance.

Forming the foundation of an accounting practice’s cybersecurity system is a Written Information Security Plan. This overarching document identifies what the firm would do in the event of a security breach — who makes final decisions, who must be contacted and how, and how the breach would be contained. For CPAs, having a WISP is critical, because they must certify on their application for a Preparer Tax Identification Number that they have a WISP in place. Without a PTIN, a CPA cannot file taxes for their clients. Accounting firms that do not have an up-to-date WISP and follow other Safeguards Rule compliance requirements risk having their PTINs revoked.

Experts offer a number of tips to help with making the transition to AI.

  • Adoption doesn’t have to happen all at once. Practices can try out AI a bit at a time, using it for one application and then adding more as staff become adjusted to it. Products from different AI providers can be tested and compared.
  • Using clean data is vital. AI cannot make good reports from bad data, so it’s important to follow good data management practices.
  • Training is key. AI is constantly changing and to make the most of it, associates need ongoing training. 

Balancing the rewards and risks behind AI tools is critical. Use the Safeguard Rules as a guide to ensure FTC compliance and risk management.

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Accounting

Continuous Auditing Transforms Corporate ERPs

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continuous auditing transforms corporate erps

As corporate accounting departments cross the threshold into late July 2026, the adoption of continuous, automated auditing systems has reached a definitive turning point. Driven by advances in artificial intelligence and deep integration with modern Enterprise Resource Planning (ERP) platforms, leading finance organizations are moving away from traditional, periodic post-hoc audits in favor of real-time, 100% transactional verification. This technological transition is redefining internal control environments, reducing compliance costs, and eliminating the structural delays inherent in legacy quarterly closing processes.

Unlike traditional auditing frameworks that rely on statistical sampling—a process that inevitably leaves operational blind spots—continuous auditing software monitors operational data feeds continuously. Every purchase order, electronic invoice, payroll disbursement, and cross-border wire transfer is automatically cross-referenced against established corporate governance parameters, regulatory tax schedules, and anti-fraud algorithms in real time. Anomalies or unauthorized ledger entries are flagged instantly, allowing internal audit teams to investigate and remediate compliance gaps immediately rather than months after the close of a financial period.

The implications for executive financial management are far-reaching. By embedding continuous verification directly into daily transaction workflows, chief financial officers gain uninterrupted visibility into the organization’s true financial standing. Real-time balance sheet auditing eliminates the severe operational bottlenecks associated with month-end and quarter-end financial reconciliations, freeing accounting professionals to focus on strategic financial modeling, tax planning, and capital allocation rather than manual data entry and spreadsheet consolidation.

However, implementing continuous auditing requires accounting leadership to invest heavily in data governance and technical upskilling. Internal audit teams must evolve from manual ledger reviewers into system architects capable of auditing complex algorithms and validating automated data pipelines. Accounting firms and corporate controllers that master continuous auditing will establish a resilient compliance framework capable of meeting stringent international regulatory standards with total transparency.

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Accounting

U.S. Imposes New 50% Tariffs on Canadian Imports Under Rare Legal Provision

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U.S. Imposes New 50% Tariffs on Canadian Imports Under Rare Legal Provision

WASHINGTON — In a major escalation of cross-border trade friction, U.S. President Donald Trump has signed executive orders imposing new 50% tariffs on a wide selection of Canadian exports, citing discriminatory practices by Ottawa targeting American auto, dairy, and beverage industries.

The new duties, announced Monday, will take effect in 30 days. They target a broad spectrum of consumer and industrial goods—ranging from wine, liquor, and milk products to commercial cement, furniture, clothing, and hockey equipment.

Untested Legal Mechanism

To enact the sweeping measures, the administration invoked Section 338 of the Tariff Act of 1930—a rarely used legal provision allowing the executive branch to levy additional tariffs of up to 50% on foreign nations deemed to discriminate against U.S. commerce.

White House officials noted that Section 338 addresses trade discrimination rather than national security or economic emergencies. The move comes months after prior global emergency tariffs faced legal challenges in domestic courts, signaling Washington’s pivot toward alternate statutory authorities to maintain import duties.

Senior administration officials briefed reporters that the measure directly responds to Canadian provincial bans on U.S. alcohol, restrictions on American vehicle exports, and import quota disparities affecting U.S. dairy and cheese producers relative to third-party trading partners.

“While the administration continues to secure reciprocal trade agreements globally, Canada retaliated against efforts to protect domestic industry,” U.S. Trade Representative Jamieson Greer stated.

USMCA Impact and Carve-Outs

Significantly, the newly ordered 50% duties will apply to designated items even if they otherwise comply with the United States-Mexico-Canada Agreement (USMCA).

However, the administration confirmed key targeted exemptions:

  • Energy products (including oil and natural gas)
  • Potash and critical minerals
  • Fish and seafood
  • Goods already governed by sector-specific duties (such as existing steel and aluminum tariffs)

Administration representatives emphasized that the tariffs do not stem from recent disputes concerning drifting Canadian wildfire smoke, noting that policy options regarding environmental spillover remain under separate review.

Canadian Response and Market Reaction

Following the White House announcement, the Canadian dollar experienced a sharp decline against the U.S. dollar, falling approximately 0.4% during evening trading.

Canadian Prime Minister Mark Carney issued a statement emphasizing that Canada’s earlier counter-duties had merely matched previous U.S. trade actions. “Canada stands ready to engage intensively to address outstanding issues with the U.S. to the mutual benefit of our citizens,” Carney stated, pointing to detailed proposals Ottawa submitted to modernize the USMCA framework.

Ontario Premier Doug Ford took a firmer stance, urging a “dollar-for-dollar” reciprocal response if the measures go into effect on August 19.

With a 30-day implementation window before the duties officially lock in, industry associations and trade groups on both sides of the border are calling for urgent bilateral negotiations to avert further supply chain disruption across North America.

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Accounting

Automated Continuous Auditing: Transforming Compliance and Real-Time Financial Oversight

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Transforming Compliance and Real-Time Financial Oversight

The traditional accounting paradigm—defined by periodic monthly closures and post-hoc annual audits—is rapidly giving way to continuous, automated financial oversight. As of July 2026, forward-thinking accounting practices and multinational corporate finance departments are leveraging continuous auditing systems powered by advanced machine learning models. These systems monitor operational transactions in real time, shifting audit methodologies from sample-based post-analysis to absolute, 100% transaction-level verification.

The operational advantages of continuous auditing are transformative. Standard auditing procedures historically relied on statistical sampling, which, despite rigorous methodology, inherently left gaps where anomalies or fraudulent transactions could go undetected for months. Modern continuous auditing platforms integrate directly with enterprise resource planning (ERP) databases, instantly cross-referencing purchase orders, invoices, bank feeds, and tax records. Any deviation from established control parameters or unusual transaction behavior triggers immediate flags for internal audit teams, dramatically reducing detection lag from quarters to seconds.

Beyond fraud prevention, continuous auditing fundamentally alters internal reporting and decision-making. Executive leadership no longer has to wait weeks after the close of a quarter to evaluate precise financial standing; real-time verified ledger data provides an uninterrupted view of operating margins, tax liabilities, and cash flow dynamics. This real-time visibility enables corporate controllers to adjust capital allocation strategies dynamically, mitigating liquidity constraints and capitalizing on emerging commercial opportunities far more efficiently than competitors bound to legacy reporting cycles.

However, implementing continuous auditing requires accounting professionals to acquire new analytical capabilities. The role of the auditor is evolving from manual data reconciliation toward system validation, algorithmic model governance, and strategic risk interpretation. Accounting firms and corporate finance departments must invest in continuous technical education, ensuring that audit staff possess the data engineering skills necessary to design, maintain, and evaluate complex automated compliance systems.

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