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Art of Accounting: Updated free checklists

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Complimentary Access Pill

Enjoy complimentary access to top ideas and insights — selected by our editors.

My updated Word file of checklists is now available. There are 190 tax season, practice management and personal tips checklists on 328 pages in a usable searchable Word format. I added 12 checklists and updated many of them for the upcoming 2025 tax season.

I am working on updating the Getting Your Affairs in Order checklists and should have those available after tax season. I am also working on SmartProof templates and hope to have those available by the end of February. These would be something new. When they are ready, I’ll send them to everyone that requests the updated checklists, so do not email me for them. You’ll get them when I get them completed.

I am certainly nutsy with checklists. When I have a new situation, I usually scope it out on a Word or Excel file in a checklist format. Once I decide to proceed, I now have a new checklist that can be added to my file. Some of the new projects I work on can be pretty hefty so I keep those to myself. I find that people do not like getting checklists that are too long. I post some really long checklists elsewhere and will include a page with links in the new file. 

I use checklists for almost everything I do. Those that will be repeated are included in this free file. Checklists have all the steps needed for a given project and lay out what I need to do, and occasionally the order to do it in. They don’t need any thinking or decisions on my part (except possibly what color shirts I should pack for a trip). I spend considerable time planning new projects. I want to get them right and I also want to get the fixed fees (or the range of fees) right. This upfront planning is my investment in my future time savings. It is also the investment in reduced time instructing staff and their reduced time when working on my projects. After all, our staff “push our pencils,” and I think it is important that they are pushing the pencils properly, effectively and efficiently. I already figured that out, so why shouldn’t that be shared and reduce their time?

I restrict my checklists to tax season, practice management, administrative process and procedures, some marketing and financial planning. I also include some personal checklists such as when I pack for a trip, shop for my card game or a barbeque, or when I golf. My checklists do not cover technical issues. There are many great checklists available for this.

This paragraph is repeated from prior columns: I write a lot about what I did, and still do, and some people contact me wondering why I did what looked like so much extra work and how it was cost effective. My response is that everything I did was when I was trying to build a practice, get clients, train staff, make a living and spend time with my family. I figured out early on that by deliberate planning, carefully scoping a job and setting up systems and checklists made me richer in the long run than shortcutting to get to the end result. What I did worked and works for me, and I am sharing it with this checklist file for my colleagues.

Some of the new checklists cover these topics and many more:

  • A first time-ever flow chart to help a client make a first time investment in the stock market;
  • A tax preparation process flow chart;
  • A template for organizing your tax season;
  • An organic growth checklist;
  • How a first-time supervisor should start supervising;
  • How a new partner should partner;
  • What a staff member who wants to be promoted to partner should do;
  • The accountant’s role in assisting a client with their succession planning;
  • A jump start for clients to get started with their financial planning; and,
  • A checklist for a non-managing partner who manages a book of business.

There is something for everyone in public or private accounting in these checklists. 

I also have auditing and bankruptcy checklists, and some for colleagues in private industry. What I do, and suggest, is to print out the six-page checklist listing and keep it handy. When I have a new situation, I look over the listing to see if there is a checklist that could help me and then I go to the Word file.

The file is free. Just send me an email to [email protected] and put Checklists as the subject. No messages necessary as I do this myself and the messages take me time to read. I’ll also keep your email and will send you the SmartProof templates as soon as I have them and then the Getting Your Affairs in Order checklists in May. 

Every one of the 190 checklists have been used by me, so they are field tested, and I know they work and are useful. 

Enjoy!

Do not hesitate to contact me at [email protected] with your practice management questions or about engagements you might not be able to perform.

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Accounting

FASB Standardizes Carbon Offsets Accounting Rules

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FASB Standardizes Carbon Offsets Accounting Rules

In a decisive move toward standardized environmental financial reporting, accounting standards boards issued updated implementation guidance during the week ending July 25, 2026, regarding the formal recognition and valuation of corporate carbon offsets and environmental credits. The revised frameworks establish precise rules for how enterprises must measure, record, and disclose carbon credits on balance sheets, eliminating years of inconsistent reporting practices across public capital markets.

Under the finalized accounting standard, purchased carbon offsets can no longer be categorized under vague administrative expenses or unstandardized intangible asset accounts. Instead, organizations must classify environmental credits based on underlying operational intent—distinguishing between credits held for immediate compliance compliance obligations, long-term offset obligations, or active market trading. Furthermore, companies are required to evaluate carbon holdings for fair value impairment at the end of each reporting period, ensuring that depreciated or low-quality environmental credits do not distort corporate asset values.

The standardized rules carry significant implications for corporate audit committees and chief accounting officers. External audit firms are implementing rigorous verification protocols to validate the physical legitimacy, legal ownership, and scientific permanence of carbon credits claimed on balance sheets. Inaccurate or overstated carbon accounting claims now carry substantial financial litigation risk, alongside potential regulatory enforcement for misleading ESG disclosures.

To remain fully compliant, corporate accounting departments must establish centralized carbon tracking systems integrated into primary standard ERP ledgers. Accounting teams that proactively adopt standardized environmental reporting protocols will build investor credibility, streamline annual audit processes, and insulate their organizations against evolving regulatory scrutiny.

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Accounting

Automated Tax Compliance Tools Reduce Risk

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Automated Tax Compliance Tools Reduce Risk

Corporate tax departments reached a critical juncture in automated operational management. With nations worldwide rapidly enacting digital service taxes, localized value-added tax (VAT) mandates, and real-time electronic invoicing requirements, manual tax calculations have become obsolete. Modern corporate tax divisions are aggressively deploying AI-driven tax engine software to automate complex cross-border indirect tax calculations in real time.

The imperative for automated tax compliance stems from the sheer complexity of current trade policies and multi-jurisdictional commerce. E-commerce platforms, software vendors, and global manufacturers face constantly changing regional tax rates, statutory exemption rules, and cross-border tariff structures. Automated tax engines embed directly into enterprise enterprise resource planning (ERP) architectures, automatically applying correct tax codes at the point of sale, calculating real-time withholding amounts, and generating compliant e-invoices.

Automated audit trail generation represents another key advantage of modern tax tech integration. Advanced compliance platforms log every transactional tax determination on immutable digital ledgers, providing tax authorities with transparent, self-verifying audit trails. This capability drastically reduces the operational duration and administrative cost of corporate tax audits, protecting enterprises against severe penalties resulting from calculation errors or missed reporting deadlines.

For chief financial officers and tax directors, investing in automated tax compliance is a vital operational risk mitigation strategy. Automating routine tax calculations frees high-level accounting professionals to focus on strategic tax planning, transfer pricing optimization, and risk management in an increasingly complex global economic environment.

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Accounting

Continuous Auditing Transforms Corporate ERPs

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continuous auditing transforms corporate erps

As corporate accounting departments cross the threshold into late July 2026, the adoption of continuous, automated auditing systems has reached a definitive turning point. Driven by advances in artificial intelligence and deep integration with modern Enterprise Resource Planning (ERP) platforms, leading finance organizations are moving away from traditional, periodic post-hoc audits in favor of real-time, 100% transactional verification. This technological transition is redefining internal control environments, reducing compliance costs, and eliminating the structural delays inherent in legacy quarterly closing processes.

Unlike traditional auditing frameworks that rely on statistical sampling—a process that inevitably leaves operational blind spots—continuous auditing software monitors operational data feeds continuously. Every purchase order, electronic invoice, payroll disbursement, and cross-border wire transfer is automatically cross-referenced against established corporate governance parameters, regulatory tax schedules, and anti-fraud algorithms in real time. Anomalies or unauthorized ledger entries are flagged instantly, allowing internal audit teams to investigate and remediate compliance gaps immediately rather than months after the close of a financial period.

The implications for executive financial management are far-reaching. By embedding continuous verification directly into daily transaction workflows, chief financial officers gain uninterrupted visibility into the organization’s true financial standing. Real-time balance sheet auditing eliminates the severe operational bottlenecks associated with month-end and quarter-end financial reconciliations, freeing accounting professionals to focus on strategic financial modeling, tax planning, and capital allocation rather than manual data entry and spreadsheet consolidation.

However, implementing continuous auditing requires accounting leadership to invest heavily in data governance and technical upskilling. Internal audit teams must evolve from manual ledger reviewers into system architects capable of auditing complex algorithms and validating automated data pipelines. Accounting firms and corporate controllers that master continuous auditing will establish a resilient compliance framework capable of meeting stringent international regulatory standards with total transparency.

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