Connect with us

Accounting

Death to accounts receivable | Accounting Today

Published

on

Complimentary Access Pill

Enjoy complimentary access to top ideas and insights — selected by our editors.

Why do accounting firms allow their clients to treat them like interest-free lenders? Unlike wealth managers, attorneys and other professional service providers, accountants routinely perform months of labor-intensive work before spending even more valuable time chasing down payments. Isn’t it time to rethink this outdated model?

I come from the wealth management industry. There’s no accounts receivable in that profession because we bill clients a fixed percentage of assets under management. Most attorneys don’t have A/R either. They require clients to pre-pay them a retainer and when that retainer runs out, clients must re-up if they want the firm to keep representing them. 

So why do accountants essentially tell clients: “I’m going to do a whole lot of difficult work for you, and then start hounding you for weeks and months to get paid”?  Why is that even a negotiation? It doesn’t sound very professional, does it?

When it comes to slow receivables, many CPAs tell me clients aren’t paying promptly because they want time to review the bill. That’s a copout. Clients are super busy. They’re not paying close attention to their voicemails and emails (including your invoice reminders). After two or three months of “reminders,” they often can’t remember what you’re billing them for. Then you have to go through your bill with them line by line and validate your own fees (and your value). That can be an awkward conversation because after so much time, they’ve often forgotten about all the great work your team did for them. You may have forgotten, too.

We’re not bail bondsmen or the cable company. We’re licensed CPAs. We shouldn’t be using our valuable time and people resources to hound clients for money. It’s degrading for the firm and insulting to clients as well. Fortunately, there’s a better way.

Pre-authorized billing

In your proposals for new clients, make sure they provide you with their bank account or credit card information so you can keep it on file for billing. If you have a set monthly fee for ongoing work, that’s great. You put that amount in your proposal and you automatically bill the client the agreed upon rate on a consistent monthly or quarterly basis. If you’re doing a client’s tax return once per year, you clearly state expectations in your proposal: “Once the agreed upon work has been completed, we’ll email you a detailed invoice of all the work that’s been done. If you have any issues, let us know ASAP. Otherwise, your account will be billed for the invoiced amount in 14 days.” 

Again, you’re giving clients two full weeks to review the bill. If they don’t reach out to you with questions or issues, you bill them in full. Occasionally a client will question some charges on their invoice. That’s fine. You’re a professional. Take the time to go over the fees with them and make adjustments as needed. Most of the time clients don’t question their invoices. They trust you and value your expertise. They just want you to make their life easier. 

But even in this frictionless Amazon and Netflix age, many accountants don’t want to do pre-authorized billing because they fear some clients may be upset about it. Sure, there will always be a small percentage of clients (say 5%) who hate change and every new wrinkle you roll out. Another 5% will love everything you do no matter what. But the 90% in the middle won’t care as long as you frame it properly. It’s just a big bell curve.

Importance of framing

After you make the move to pre-authorized billing, you must explain clearly to clients why you are changing your billing method. For instance, you could say, “We’re moving to a pre-authorized billing agreement. This does not mean we are going to bill you without telling you. It simply means that as the work is completed, we’re going to send you the invoice, letting you know what the bill is going to be. If you have any issues, you’ll have ample time to reach out to us to discuss. If not, then for your convenience, we will go ahead and process this payment transaction for you.” Feel free to tweak this explanation above as you see fit. Just make sure you send it before changing your billing. Another benefit of pre-authorization is that it’s a good weeding-out tool. If you have clients who consistently question your charges or don’t want to pay their bills on time, that’s a good sign they’re not great clients and you need to let them go. 

Death to A/R is really about making your firm’s life better and your clients’ lives better. If clients understand the value you’re providing them, why make it difficult for them to pay you? And if they’re going to disagree with the charges, they’re going to reach out to you anyway. Either way, everybody’s in a better situation with pre-authorized billing and no more A/R. 

As our client’s most trusted advisor, we shouldn’t have to call clients and remind them how much they owe us. Our job is to remove friction from all aspects of their financial lives, including paying their accounting and tax prep fees. It means you, your team and your clients spend less time chasing each other down, and more time talking about the things that deliver value. 

As with any new strategy or process you implement in your firm, there are going to be some hiccups. But these are hiccups you address from a position of trust and mutual respect. You work through those issues together and put everyone in a better position. I’ve learned throughout my career that relationships are stronger after you’ve gone through (and resolved) conflict together than if you never had conflict at all. You and your team do great work. Don’t make it hard for clients to pay you. What is your firm doing to reduce receivables? I’d love to hear from you. 

Continue Reading

Accounting

Global ESG Reporting Standards and Double Materiality Compliance

Published

on

Corporate accounting departments face expanding reporting expectations as international sustainability disclosure standards achieve regulatory enforcement across major global jurisdictions. Chief Accounting Officers (CAOs) and corporate controllers are establishing rigorous internal accounting controls to treat Environmental, Social, and Governance (ESG) metrics with the same data precision, auditability, and governance as traditional financial statements.

Regulatory Harmonization Under Global Sustainability Frameworks
The implementation of standardized sustainability reporting frameworks—notably rules established by international sustainability accounting boards—has created unified expectations for public and large private enterprises. Corporations must report standardized metrics covering greenhouse gas emissions (Scope 1, 2, and material Scope 3), energy utilization, workforce demographics, and supply chain governance.

In Europe and other participating international jurisdictions, double materiality principles are mandatory. Under double materiality, organizations must report both how external sustainability risks impact corporate financial performance, and how internal corporate operations affect surrounding environmental and social structures.

Integrating Sustainability Metrics into Core ERP Systems
To provide auditable non-financial data, enterprise organizations are integrating specialized carbon accounting and ESG management platforms directly into core ERP systems. Automated data collectors capture energy utility invoices, logistics fuel consumption metrics, and vendor compliance records in real time.

Establishing automated, traceable data pipelines ensures that non-financial reporting is supported by clear audit trails. This structured approach allows external financial auditors to provide reasonable assurance on sustainability disclosures during annual corporate reporting cycles.

Financial Impacts and Capital Market Disclosure
Accurate ESG reporting directly influences corporate cost of capital and institutional credit ratings. Commercial lenders and institutional asset managers systematically incorporate sustainability metrics into risk pricing models. Companies that demonstrate transparent, verifiable progress in operational energy efficiency and climate risk mitigation benefit from expanded access to green bond markets and lower debt pricing.

Action Steps for Accounting Leadership
1. Implement Double Materiality Frameworks: Conduct comprehensive assessments to identify material financial and operational sustainability metrics.
2. Build Auditable Non-Financial Data Pipelines: Automate ESG data collection within core accounting software to ensure data integrity.
3. Align Sustainability with Annual Financial Filings: Prepare non-financial disclosures concurrently with financial statements to satisfy regulatory audit expectations.

Continue Reading

Accounting

Modernizing Internal Controls: Machine Learning and Continuous Monitoring in Auditing

Published

on

Internal audit departments and corporate risk managers are modernizing internal control frameworks by shifting from periodic sampling techniques to continuous monitoring and machine learning analytics. As operational data volumes increase across enterprise organizations, automated control testing ensures financial integrity, prevents corporate fraud, and streamlines annual audit engagements.

The Limitation of Periodic Audit Sampling
Historically, internal and external auditors evaluated internal controls by reviewing random samples of financial transactions—often analyzing less than five percent of total ledger entries. In complex enterprise environments, periodic sampling methods carry inherent risks of overlooking localized financial misstatements, unauthorized disbursements, or operational control breakdowns.

In 2026, progressive internal audit functions are utilizing automated continuous monitoring platforms that evaluate one hundred percent of financial transactions in real time. Continuous control auditing systems continuously monitor general ledger entries, procurement approvals, and expense reimbursements across all operating subsidiaries.

AI-Powered Fraud Detection and Anomaly Identification
Machine learning models trained on historical corporate financial data excel at identifying subtle transactional anomalies that indicate potential fraud or operational error. Automated systems instantly flag duplicate invoice payments, unapproved vendor creation, unusual journal entry timing, and unauthorized override of authority thresholds.

When an anomaly is detected, the automated auditing platform generates an instant risk alert, allowing internal audit teams to investigate root causes immediately. Early detection prevents minor operational errors from escalating into material weaknesses in financial reporting.

Streamlining External Audit Preparation
Continuous internal control monitoring delivers significant benefits during annual external financial audits. External audit firms can review continuous audit logs and automated control testing documentation, reducing the time required for manual field testing.

This integrated approach lowers overall audit compliance fees, reduces administrative burdens on corporate accounting staff, and provides senior management and audit committees with real-time visibility into the organization’s overall risk profile.

Core Implementation Guidelines
1. Transition to 100% Data Testing: Replace legacy sampling methods with automated continuous audit monitoring systems.
2. Deploy Anomaly Detection Algorithms: Implement machine learning models to identify unauthorized transactions and operational control overrides.
3. Align Internal and External Audit Workflows: Coordinate continuous control testing protocols with external auditors to optimize annual compliance cycles.

Continue Reading

Accounting

Automated Tax Compliance and Global Regulatory Harmonization in 2026

Published

on

Corporate tax accounting departments are navigating an era of unprecedented regulatory complexity as global tax harmonization frameworks take full effect alongside real-time digital tax reporting mandates. Tax directors and accounting teams are adopting cloud-based tax compliance automation tools to manage multi-jurisdictional tax liabilities and satisfy stringent reporting rules across international jurisdictions.

Implementation of Global Minimum Tax Provisions
The implementation of international tax reform agreements—notably the Pillar Two global minimum tax framework—has reshaped multinational corporate tax planning. Multinational enterprises with consolidated revenues exceeding established thresholds must ensure an effective tax rate of at least 15% across every jurisdiction in which they operate.

Accounting teams are implementing specialized tax calculation modules integrated directly into enterprise resource planning (ERP) platforms. These automated tools calculate effective tax rates per country, identify top-up tax liabilities, and generate standardized compliance documentation required by national tax authorities.

Real-Time Digital Invoicing and E-Reporting Mandates
Tax authorities across Europe, Latin America, and Asia-Pacific have enacted mandatory electronic invoicing (e-invoicing) and continuous transaction controls (CTC). Under these systems, corporate transaction data must be submitted electronically to government portals in real time at the point of sale or invoice issuance.

This shift toward continuous digital tax reporting eliminates traditional annual tax audits in favor of ongoing automated compliance monitoring. Accounting departments are upgrading invoicing software to ensure seamless XML data formatting, digital signature authentication, and real-time validation against tax authority databases.

Automation and Data Analytics in Corporate Tax Strategy
To keep pace with dynamic tax legislation, tax departments are transitioning from reactive compliance teams to proactive strategic advisors. Machine learning algorithms analyze corporate transactional data to identify tax credits, research and development (R&D) incentives, and cross-border transfer pricing adjustments.

By automating routine tax return filings and calculations, corporate tax directors can focus on long-term capital structuring, evaluating the tax implications of corporate mergers, and optimizing international supply chain networks.

Strategic Priorities for Tax Executives
1. ERP System Upgrades: Ensure enterprise software is capable of generating real-time, granular tax data required for global minimum tax compliance.
2. E-Invoicing Integration: Implement scalable e-invoicing platforms to satisfy regional continuous transaction control regulations.
3. Strategic Tax Analytics: Utilize predictive tax modeling tools to evaluate structural changes in corporate operations and cross-border trade.

Continue Reading

Trending