Connect with us

Accounting

Death to accounts receivable | Accounting Today

Published

on

Complimentary Access Pill

Enjoy complimentary access to top ideas and insights — selected by our editors.

Why do accounting firms allow their clients to treat them like interest-free lenders? Unlike wealth managers, attorneys and other professional service providers, accountants routinely perform months of labor-intensive work before spending even more valuable time chasing down payments. Isn’t it time to rethink this outdated model?

I come from the wealth management industry. There’s no accounts receivable in that profession because we bill clients a fixed percentage of assets under management. Most attorneys don’t have A/R either. They require clients to pre-pay them a retainer and when that retainer runs out, clients must re-up if they want the firm to keep representing them. 

So why do accountants essentially tell clients: “I’m going to do a whole lot of difficult work for you, and then start hounding you for weeks and months to get paid”?  Why is that even a negotiation? It doesn’t sound very professional, does it?

When it comes to slow receivables, many CPAs tell me clients aren’t paying promptly because they want time to review the bill. That’s a copout. Clients are super busy. They’re not paying close attention to their voicemails and emails (including your invoice reminders). After two or three months of “reminders,” they often can’t remember what you’re billing them for. Then you have to go through your bill with them line by line and validate your own fees (and your value). That can be an awkward conversation because after so much time, they’ve often forgotten about all the great work your team did for them. You may have forgotten, too.

We’re not bail bondsmen or the cable company. We’re licensed CPAs. We shouldn’t be using our valuable time and people resources to hound clients for money. It’s degrading for the firm and insulting to clients as well. Fortunately, there’s a better way.

Pre-authorized billing

In your proposals for new clients, make sure they provide you with their bank account or credit card information so you can keep it on file for billing. If you have a set monthly fee for ongoing work, that’s great. You put that amount in your proposal and you automatically bill the client the agreed upon rate on a consistent monthly or quarterly basis. If you’re doing a client’s tax return once per year, you clearly state expectations in your proposal: “Once the agreed upon work has been completed, we’ll email you a detailed invoice of all the work that’s been done. If you have any issues, let us know ASAP. Otherwise, your account will be billed for the invoiced amount in 14 days.” 

Again, you’re giving clients two full weeks to review the bill. If they don’t reach out to you with questions or issues, you bill them in full. Occasionally a client will question some charges on their invoice. That’s fine. You’re a professional. Take the time to go over the fees with them and make adjustments as needed. Most of the time clients don’t question their invoices. They trust you and value your expertise. They just want you to make their life easier. 

But even in this frictionless Amazon and Netflix age, many accountants don’t want to do pre-authorized billing because they fear some clients may be upset about it. Sure, there will always be a small percentage of clients (say 5%) who hate change and every new wrinkle you roll out. Another 5% will love everything you do no matter what. But the 90% in the middle won’t care as long as you frame it properly. It’s just a big bell curve.

Importance of framing

After you make the move to pre-authorized billing, you must explain clearly to clients why you are changing your billing method. For instance, you could say, “We’re moving to a pre-authorized billing agreement. This does not mean we are going to bill you without telling you. It simply means that as the work is completed, we’re going to send you the invoice, letting you know what the bill is going to be. If you have any issues, you’ll have ample time to reach out to us to discuss. If not, then for your convenience, we will go ahead and process this payment transaction for you.” Feel free to tweak this explanation above as you see fit. Just make sure you send it before changing your billing. Another benefit of pre-authorization is that it’s a good weeding-out tool. If you have clients who consistently question your charges or don’t want to pay their bills on time, that’s a good sign they’re not great clients and you need to let them go. 

Death to A/R is really about making your firm’s life better and your clients’ lives better. If clients understand the value you’re providing them, why make it difficult for them to pay you? And if they’re going to disagree with the charges, they’re going to reach out to you anyway. Either way, everybody’s in a better situation with pre-authorized billing and no more A/R. 

As our client’s most trusted advisor, we shouldn’t have to call clients and remind them how much they owe us. Our job is to remove friction from all aspects of their financial lives, including paying their accounting and tax prep fees. It means you, your team and your clients spend less time chasing each other down, and more time talking about the things that deliver value. 

As with any new strategy or process you implement in your firm, there are going to be some hiccups. But these are hiccups you address from a position of trust and mutual respect. You work through those issues together and put everyone in a better position. I’ve learned throughout my career that relationships are stronger after you’ve gone through (and resolved) conflict together than if you never had conflict at all. You and your team do great work. Don’t make it hard for clients to pay you. What is your firm doing to reduce receivables? I’d love to hear from you. 

Continue Reading

Accounting

Continuous Auditing Transforms Corporate ERPs

Published

on

continuous auditing transforms corporate erps

As corporate accounting departments cross the threshold into late July 2026, the adoption of continuous, automated auditing systems has reached a definitive turning point. Driven by advances in artificial intelligence and deep integration with modern Enterprise Resource Planning (ERP) platforms, leading finance organizations are moving away from traditional, periodic post-hoc audits in favor of real-time, 100% transactional verification. This technological transition is redefining internal control environments, reducing compliance costs, and eliminating the structural delays inherent in legacy quarterly closing processes.

Unlike traditional auditing frameworks that rely on statistical sampling—a process that inevitably leaves operational blind spots—continuous auditing software monitors operational data feeds continuously. Every purchase order, electronic invoice, payroll disbursement, and cross-border wire transfer is automatically cross-referenced against established corporate governance parameters, regulatory tax schedules, and anti-fraud algorithms in real time. Anomalies or unauthorized ledger entries are flagged instantly, allowing internal audit teams to investigate and remediate compliance gaps immediately rather than months after the close of a financial period.

The implications for executive financial management are far-reaching. By embedding continuous verification directly into daily transaction workflows, chief financial officers gain uninterrupted visibility into the organization’s true financial standing. Real-time balance sheet auditing eliminates the severe operational bottlenecks associated with month-end and quarter-end financial reconciliations, freeing accounting professionals to focus on strategic financial modeling, tax planning, and capital allocation rather than manual data entry and spreadsheet consolidation.

However, implementing continuous auditing requires accounting leadership to invest heavily in data governance and technical upskilling. Internal audit teams must evolve from manual ledger reviewers into system architects capable of auditing complex algorithms and validating automated data pipelines. Accounting firms and corporate controllers that master continuous auditing will establish a resilient compliance framework capable of meeting stringent international regulatory standards with total transparency.

Continue Reading

Accounting

U.S. Imposes New 50% Tariffs on Canadian Imports Under Rare Legal Provision

Published

on

U.S. Imposes New 50% Tariffs on Canadian Imports Under Rare Legal Provision

WASHINGTON — In a major escalation of cross-border trade friction, U.S. President Donald Trump has signed executive orders imposing new 50% tariffs on a wide selection of Canadian exports, citing discriminatory practices by Ottawa targeting American auto, dairy, and beverage industries.

The new duties, announced Monday, will take effect in 30 days. They target a broad spectrum of consumer and industrial goods—ranging from wine, liquor, and milk products to commercial cement, furniture, clothing, and hockey equipment.

Untested Legal Mechanism

To enact the sweeping measures, the administration invoked Section 338 of the Tariff Act of 1930—a rarely used legal provision allowing the executive branch to levy additional tariffs of up to 50% on foreign nations deemed to discriminate against U.S. commerce.

White House officials noted that Section 338 addresses trade discrimination rather than national security or economic emergencies. The move comes months after prior global emergency tariffs faced legal challenges in domestic courts, signaling Washington’s pivot toward alternate statutory authorities to maintain import duties.

Senior administration officials briefed reporters that the measure directly responds to Canadian provincial bans on U.S. alcohol, restrictions on American vehicle exports, and import quota disparities affecting U.S. dairy and cheese producers relative to third-party trading partners.

“While the administration continues to secure reciprocal trade agreements globally, Canada retaliated against efforts to protect domestic industry,” U.S. Trade Representative Jamieson Greer stated.

USMCA Impact and Carve-Outs

Significantly, the newly ordered 50% duties will apply to designated items even if they otherwise comply with the United States-Mexico-Canada Agreement (USMCA).

However, the administration confirmed key targeted exemptions:

  • Energy products (including oil and natural gas)
  • Potash and critical minerals
  • Fish and seafood
  • Goods already governed by sector-specific duties (such as existing steel and aluminum tariffs)

Administration representatives emphasized that the tariffs do not stem from recent disputes concerning drifting Canadian wildfire smoke, noting that policy options regarding environmental spillover remain under separate review.

Canadian Response and Market Reaction

Following the White House announcement, the Canadian dollar experienced a sharp decline against the U.S. dollar, falling approximately 0.4% during evening trading.

Canadian Prime Minister Mark Carney issued a statement emphasizing that Canada’s earlier counter-duties had merely matched previous U.S. trade actions. “Canada stands ready to engage intensively to address outstanding issues with the U.S. to the mutual benefit of our citizens,” Carney stated, pointing to detailed proposals Ottawa submitted to modernize the USMCA framework.

Ontario Premier Doug Ford took a firmer stance, urging a “dollar-for-dollar” reciprocal response if the measures go into effect on August 19.

With a 30-day implementation window before the duties officially lock in, industry associations and trade groups on both sides of the border are calling for urgent bilateral negotiations to avert further supply chain disruption across North America.

Continue Reading

Accounting

Automated Continuous Auditing: Transforming Compliance and Real-Time Financial Oversight

Published

on

Transforming Compliance and Real-Time Financial Oversight

The traditional accounting paradigm—defined by periodic monthly closures and post-hoc annual audits—is rapidly giving way to continuous, automated financial oversight. As of July 2026, forward-thinking accounting practices and multinational corporate finance departments are leveraging continuous auditing systems powered by advanced machine learning models. These systems monitor operational transactions in real time, shifting audit methodologies from sample-based post-analysis to absolute, 100% transaction-level verification.

The operational advantages of continuous auditing are transformative. Standard auditing procedures historically relied on statistical sampling, which, despite rigorous methodology, inherently left gaps where anomalies or fraudulent transactions could go undetected for months. Modern continuous auditing platforms integrate directly with enterprise resource planning (ERP) databases, instantly cross-referencing purchase orders, invoices, bank feeds, and tax records. Any deviation from established control parameters or unusual transaction behavior triggers immediate flags for internal audit teams, dramatically reducing detection lag from quarters to seconds.

Beyond fraud prevention, continuous auditing fundamentally alters internal reporting and decision-making. Executive leadership no longer has to wait weeks after the close of a quarter to evaluate precise financial standing; real-time verified ledger data provides an uninterrupted view of operating margins, tax liabilities, and cash flow dynamics. This real-time visibility enables corporate controllers to adjust capital allocation strategies dynamically, mitigating liquidity constraints and capitalizing on emerging commercial opportunities far more efficiently than competitors bound to legacy reporting cycles.

However, implementing continuous auditing requires accounting professionals to acquire new analytical capabilities. The role of the auditor is evolving from manual data reconciliation toward system validation, algorithmic model governance, and strategic risk interpretation. Accounting firms and corporate finance departments must invest in continuous technical education, ensuring that audit staff possess the data engineering skills necessary to design, maintain, and evaluate complex automated compliance systems.

Continue Reading

Trending