The Securities and Exchange Commission approved a proposal from last year that, among other things, changes the EDGAR filing system from one-login-per-company to one-login-per-individual. This means that, rather than the entire company having one account that is used to file everything it needs with the SEC, every person logging into the EDGAR system will need their own account and credentials.
“Under previous requirements, registrants had one login per company. This is like having a family passing around one shared login and password for a movie streaming app. You know where that can lead. That’s simply not the most secure system—for filers and the Commission alike—when it comes to information relating to financial disclosure. By contrast, today’s amendments further secure login protocols by requiring every person filing something into EDGAR to login with individual credentials and to use multi-factor authentication,” said SEC Chair Gary Gensler in a statement.
The SEC said sharing access codes among multiple individuals makes it difficult to track with whom the codes are shared or to trace a filing to a specific individual. Linking individuals to the filings they make will be particularly useful when problematic filings are made, as it will allow them to immediately know who submitted it. Under this new system, which the SEC has dubbed EDGAR Next, each filer will be responsible for the security of the filer’s account and the accuracy of their information on EDGAR.
The SEC said it would also address certain security vulnerabilities among filers themselves, such as companies actually losing track of who does and does not have access. This is particularly problematic when considering that many entities use third parties, like law firms or software providers, to make EDGAR filings for them.
“Today’s EDGAR Next rulemaking facilitates an important modernization of EDGAR. I hope—to quote the raven in Edgar Allen Poe’s famous poem—that now we will be able to say ‘Nevermore’ to unauthorized filings and, in the process, make life easier for authorized filers,” said Commissioner Hester M. Peirce in a statement.
The SEC noted that some commenters expressed concern about individuals sharing their login information, thus defeating the purpose of individual accounts, so the SEC added a provision that says they’re not allowed to do that, which presumably was felt to be an effective measure against that.
Under the new system, each filer must authorize and maintain at least two individuals with individual account credentials as administrators to manage the filer’s account and to make submissions on EDGAR on behalf of the filer, unless the filer is an individual or single-member company, in which case the filer will be required to authorize and maintain at least one individual with individual account credentials as an account administrator. Account administrators acting on behalf of the filer may authorize and de-authorize individuals with individual account credentials as users, additional account administrators, or technical administrators for the filer, as needed. Accounts will be managed via a dashboard with all the filers’ information on it. Each year, all filers (through the account administrator) are required to confirm annually that all account administrators, users, technical administrators and delegated entities are authorized by the filer to act on its behalf, and that all information about the filer on the dashboard is accurate; maintain accurate and current information on EDGAR concerning the filer’s account; and securely maintain information relevant to the ability to access the filer’s EDGAR account. These accounts will also be equipped with multi-factor authentication, which the current system lacks.
The SEC conceded that the annual confirmation requirement will impose additional compliance costs on filers. It estimated that, in the first year, there will be a one-time cost of approximately $200 per filer, on average, to set-up the filer’s account on the EDGAR Next dashboard. It also estimates that there will be a recurring cost, including in the first year, of approximately $200 per filer, on average, to manage the filer’s dashboard. This cost, though, will likely vary with the number of users and personnel turnover.
The new rules also allow for the optional use of application programming interfaces—software that allows computer systems to communicate with each other—that connect directly with the EDGAR system. Specifically, the SEC plans to make available:
A Submission API to allow filers to make both live and test submissions on EDGAR
a submission status API to allow filers to check the status of an EDGAR submission
an operational status API to allow filers to check EDGAR operational status
A credential verification API to confirm the validity of all credentials involved in an API-based filing;
APIs to View Individuals, Add Individuals, Remove Individuals, and Change Roles;
APIs to Send Delegation Invitations, Request Delegation Invitations, and View Delegations;
APIs to View Filer Account Information, Generate CCC, and Create Custom CCC; and
APIs to automate the enrollment process;
These rule changes, plus the new API functionality, will require actual technical changes to the system, which will itself require user testing. To this end, the SEC will open a beta software environment that will reflect the adopted rule and form amendments and the related technical changes. Information about signing up for beta testing and extensive additional information about the rule adoption and related technical changes can be found on this website.
“While the Commission is adopting EDGAR Next today, the agency’s work is only beginning. Changes to EDGAR must be workable and operationally practical. Over the next 15 months, the Commission staff will need to work with filers, filing agents, and the rest of the filing community to carry out – and implement changes from – additional beta testing of EDGAR Next functionalities.Commission staff will also need to ensure that filers are aware of EDGAR Next, including the requirement to enroll by no later than December 19, 2025, and ideally by September 12, 2025. I will be following the staff’s progress on ensuring a smooth transition to, and the implementation of, EDGAR Next,” said Commissioner Mark T. Uyeda in a statement.
Audit committees are bringing on more directors with experience in cybersecurity and sustainability, according to a new survey.
The annual survey, released Friday by the Center for Audit Quality and ideagen Analytics, found a year-over-year increase in audit committee disclosure of cybersecurity oversight responsibility (64% of S&P 500, compared 59% in 2023) and expertise (60% of S&P 500 boards in 2024, compared with 51% in 2023). According to the CAQ’s most recent Audit Partner survey, this could be because of the changing regulatory landscape.
The survey also found an increase in environmental, social and governance, or sustainability, expertise on the boards of S&P 500 companies (59% in 2024, compared to 54% in 2023).
For the first time, the CAQ tracked disclosures of boards’ skills matrix. The majority of S&P 500 companies (85%) and S&P midcap companies (75%) disclosed the board of directors’ skills matrix.
However, the CAQ also saw disclosures level off in some areas instead of increasing. These included considerations in appointing or reappointing the external auditor, considerations of the length of tenure, and considerations around how the audit committee evaluates audit fees in relation to audit quality, which are all areas where investors are asking for more information.
“We continue to hear from investors that they want more transparency,” said CAQ CEO Julie Bell Lindsay in a statement. “They don’t just want boilerplate disclosures but detailed information that will help them understand the audit committees’ responsibilities and processes. While we are pleased to see that boards are increasingly disclosing information about new oversight areas and their expertise, we hope they will consider enhancing disclosures in some of the areas that have plateaued.”
This year the CAQ observed that 50% of the S&P 500 included discussion of the audit committee considerations in appointing or reappointing the external auditor, which was up slightly from last year (49% of the S&P 500 in 2023). “While progress has been made in the last 11 years, this is an area where disclosures can continue to be enhanced,” said the report.
Audit firm tenure continues to be frequently disclosed by audit committees (73% of the S&P 500 in 2024), but fewer audit committees disclose how the length of tenure has been considered when reappointing the external auditor (13% of the S&P 500 in 2024).
“Solely stating the tenure of the audit firm is not enough; detailed disclosures demonstrate how the audit committee has carefully evaluated the positive and negative impacts of audit firm tenure on audit quality,” said the report.
In 2024, only 6% of the S&P 500 included disclosure related to a discussion of audit fees and its connection to audit quality.
“Audit fees that are too low may be indicative of poor audit quality, but audit fees that are too high could be the result of inefficiencies,” said the report. “Clear disclosures about how the audit committee evaluates audit fees in relation to audit quality highlight the audit committee’s commitment to promoting audit quality. This is also an opportunity for the audit committee to discuss how it drives efficiencies in the audit and is focused on not only the cost of the audit, but also the quality.”
“The Transparency Barometer continues to provide insights into the deliberations of audit committees and how they exercise their expanding responsibilities,” said Michael Nohrden vice president of strategy for Ideagen, in a statement. “It serves as an important tool for boards and the public to track and compare audit committee disclosures in the S&P 1500.”
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The latest wave of changes out of the Internal Revenue Service includes a host of relief measures, from disaster assistance in the wake of Hurricane Milton to halting the practice of immediate penalties for late reports of foreign gifts and inheritance. But with the results of the presidential election, much is uncertain about the IRS’s path forward.
Following Trump’s Nov.5 win, cementing his return to the White House in 2025, many across the accounting profession are now in a “wait and see” period to see which pledges, if any, he makes good on.”The Republicans’ control of the Senate makes it much more likely that Republicans will be able to implement many of Trump’s proposed tax policies, such as making parts of the expiring 2017 [Tax Cuts and Jobs Act] provisions permanent,” said John Gimigliano, principal in charge of the federal legislative & regulatory services group within KPMG’s Washington National Tax practice, in a statement.
“IRS funding is at significant risk right now,” including both “the annual appropriation funding as well as the remaining IRA funding,” said Rochelle Hodes, principal at Top 25 Firm Crowe LLP’s Washington National Tax Office.
“The only question for me on funding is, will any portion of the funding remain available for taxpayer service-related improvements at the IRS?” Hodes said.
Hodes went on to highlight the Tax Cuts and Jobs Act of 2017 as the first major priority for the incoming Trump administration, followed close behind by determining “how will the cost of that endeavor be determined,” she said.
“If the view that is held by several Senate Republicans wins the day, then the cost of extending the expiring provisions will not be counted under those particular budget rules that are created dealing with extending current policy. … If, however, that view is not adopted, then there is a high cost just to TCJA, and so any other provisions with cost will sort of stretch the boundaries of what many in Congress would be comfortable with,” Hodes said.
IRS executives announced last month that the agency will halt the automatic penalty process against taxpayers who delinquently file forms reporting foreign gifts and inheritance, following outcry from the American Institute of CPAs and National Taxpayer Advocate Erin Collins.
“By the end of the year the IRS will begin reviewing any reasonable cause statements taxpayers attach to late-filed Forms 3520 and 3520-A for the trust portion of the form before assessing any Internal Revenue Code § 6677 penalty,” Collins wrote in a blog post last month.
The IRS followed up the change by emphasizing that it will begin reviewing the reasonable cause statements provided by taxpayers who late filed Forms 3520, Part IV, prior to assessing any penalties.”This favorable change will reduce unwarranted assessments and relieve burden on taxpayers by giving them the opportunity to explain their situation before the IRS assesses a penalty,” Collins said.
Guidance released by the IRS last month established the Sustainable Aviation Fuel Credit at $1.25 to $1.75 for each gallon of sustainable aviation fuel in a qualified mixture.
Qualified mixtures are required under the credit, which was created by the Inflation Reduction Act, to have a reduction of at least 50% in life cycle greenhouse gas emissions in order to be eligible.
This change is the most recent entry in the saga of the SAF credit, with other notable entries like Notice 2024-37 allowing fuel producers to employ the 40BSAF-GREET 2024 model when calculating their greenhouse gas emissions reduction percentage for the credits.
The IRS and the Treasury Department granted a joint filing exception on Oct. 23 for tax-exempt organizations, excusing them from submitting a Form 4626, “Alternative Minimum Tax – Corporations,” for tax year 2023.
Both agencies said tax-exempt organizations, while not required to file, should still maintain a Form 4626 in their records as documented proof of whether or not they are indeed an applicable corporation for purposes of the AMT and if so, for determining any corporate AMT liability. Liable entities will need to pay the tax and record the amount paid on Part II, Line 5 of Form 990-T, “Exempt Organization Business Income Tax Return.”
The expiration date for tax professionals’ Preparer Tax Identification Numbers is close at hand.
Both tax professionals and Enrolled Agents have until Dec. 31 to renew or obtain their PTIN for 2025 at $19.75 for the service. Those who currently have a PTIN will be notified by the IRS’s Return Preparer Office of the deadline in the coming weeks.
The IRS issued its annual inflation adjustments on Oct. 22 for the 2025 tax year, featuring increases in standard deductions, tax credits, fringe benefits and more due to inflation.
These modifications are applicable to income tax returns filed in the 2026 tax season for the prior year with the agency’s Revenue Procedure 2024-40 outlining all of the changes to more than 60 tax provisions.
Featured dollar-amount changes that are of express importance to filers include standard deductions.
For single taxpayers and married individuals filing separately for tax year 2025, the standard deduction climbs to $15,000 for 2025, an increase of $400 from 2024. For married couples filing jointly, the standard deduction rises to $30,000, an increase of $800 from tax year 2024. For heads of households, the standard deduction will be $22,500 for tax year 2024, an increase of $600 from the amount for tax year 2024.
A well-designed invoice is crucial to ensuring timely payments, maintaining consistent cash flow, and building strong client relationships. Invoicing is more than just paperwork—it plays a key role in the financial health and professional image of a business. When invoices are clear and professional, they encourage prompt payments and minimize disputes. Poorly constructed invoices, however, can result in delays, misunderstandings, and even missed payments.
The Basics of Professional Invoicing
Crafting a professional invoice begins with the basics. Essential elements should include the business name, logo, and contact information. Each invoice should be assigned a unique invoice number—using a format like “2024-01-001” (year-month-number) helps in keeping them easily organized. Additionally, clearly stating the issue date and due date is vital for clarity.
Creating Clear Service Descriptions
A detailed service or product description is the core of an effective invoice. Specificity is key—list the quantities, rates, and applicable taxes for each item. Assuming that clients recall the details of a service can lead to confusion; clarity prevents disputes. Invoices should include subtotals for each category and a bold final amount due, ensuring that the payment amount is easily identifiable. Additionally, it’s crucial to outline accepted payment methods and provide clear instructions for how payments should be made.
Avoiding Common Invoicing Mistakes
Sending invoices to the wrong contact is a common error that can lead to unnecessary payment delays. Maintaining an up-to-date database of client billing contacts and payment preferences can prevent these issues. Confirming who is responsible for accounts payable before sending invoices is a prudent practice.
The timing of invoice issuance can impact payment speed and client relations. Invoices should be sent promptly upon project completion to ensure timely payments. Establishing and adhering to a regular invoicing schedule fosters consistency and reduces delays.
Offering multiple payment options can further expedite payments. Clients often expect flexible and convenient payment methods. While digital payments like ACH transfers and credit cards may incur small fees, the benefits of faster payments usually outweigh the costs. Many businesses have seen significant reductions in average payment times by offering online payment solutions.
Leveraging Technology for Invoicing
Technology can greatly enhance the invoicing process. Reliable invoicing software can automate routine tasks such as issuing recurring invoices, sending payment reminders, and tracking outstanding payments. However, it is important to remember that technology is not infallible. Regular human oversight is necessary to identify potential errors that automated systems might overlook.
Essential Checklist for Invoice Accuracy
Consistency in the invoicing process is critical. Creating a checklist for invoice preparation can help maintain accuracy. Key items to verify include:
Confirming correct client details.
Checking all calculations for accuracy.
Ensuring the stated payment terms align with agreements.
Reviewing client preferences for invoice delivery.
Double-checking the applicable tax rates.
This checklist serves as a final review before sending any invoice to ensure it meets professional standards.
Implementing Effective Follow-up Procedures
Prompt follow-up on overdue payments is a necessary component of an effective invoicing system. Sending a gentle reminder around 15 days after the due date, followed by a firmer notice at 30 days, can often encourage payment without damaging client relationships. Maintaining a record of all communications related to payments is essential for clarity and documentation.
Conclusion
An efficient invoicing process not only facilitates timely payments but also reinforces professionalism, showing respect for both the business’s work and the client’s time. A clear, consistent, and well-maintained invoicing system directly impacts financial stability and client satisfaction. By focusing on accuracy, timing, and communication, businesses can significantly improve their cash flow and strengthen professional relationships with clients.
A successful invoicing strategy lies in keeping the process simple, ensuring consistency, and always maintaining a professional standard. This disciplined approach to invoicing contributes to better financial outcomes and more enduring client partnerships.