Connect with us

Accounting

Vetting vendors for your accounting firm’s tech stack

Published

on

There are literally hundreds of software vendors that an accounting firm can choose to provide solutions for its many needs, and they will all talk about how much any firm worth its salt absolutely needs their product. Sometimes they’re right, sometimes they’re not. How does a firm leader tell the difference and effectively vet their vendors? 

Joe Woodard, head of accounting coaching firm Woodard, suggested looking at different aspects of the vendor itself. He said to ask about their growth rates, install base and programming team, which are all questions software companies are used to answering. If they balk, he said, that is a red flag. 

“How long has the company been around? What’s your current install base, user base, all of those are their questions when you’re screening. And if it’s a larger company, then you can ask about the size of their customer support team, and where they’ve added their capitalization,” he said. 

The stability of the platform and company itself are also important factors. Is the entire company run by one guy out of his garage? Is it in a category ripe for disruption and will likely get either displaced or bought out in the future? Will the solution itself soon be obsolete or even disappear from the market? These are all questions firm leaders should consider. 

There are also technical matters to explore, according to Woodard, such as where they are storing user data and how. Most people, he said, will say it’s on Amazon or Azure or one of the other major providers, which he said is preferable to running a server farm somewhere themselves. 

Technology gap

Sergio Donà/itestro – stock.adobe.com

“You will still get answers like, ‘Yeah, we’re running this thing on a server farm.’ What server farm? ‘Well, you don’t know the name of it.’ Well, maybe the server farm meets all the security and on premise requirements. Maybe it doesn’t. But what it tells me is this product may not be ready for prime time yet,” he said. 

If the vendor is on one of the major platforms, he said that firm could also ask about backups and their ability to access those backups. He added that it would also be worth it to explore their “uptime record” and security protocols. 

Finally, Woodard advised paying attention to the future of the company as well. Ask how many price increases they’ve had over the last 24 months, as well as what new features will be on the roadmap, including integrations. Firms need to think about their future as well as their present, and this means making sure their solutions not only meet their needs now but will continue doing so for the foreseeable future. 

Roman Kepczyk, director of firm technology with accounting-focused cloud services provider Rightworks, pointed out the importance of talking to other people who’ve used a solution before, especially if they’re from similar kinds of firms who have the same kinds of challenges. 

“Meeting with other people, a peer group of people who have already solved the problem that you’re facing, is significant,” he said. 

What’s more, it is important to talk to people who have not only used the same application but have done so for at least a few years. People’s impression of a solution can change over time as novelty gives way to the system’s day-to-day frustrations, as well as show how the tool has evolved over time to understand how it might evolve further. 

“Before I recommend any product, I want to talk to at least three users who paid for the software and have used it for more than a year. It’s rolled over to a second year, because that’s when we see a lot of tools like engagement binders or practice binders fail. I want to talk to other people who are using the software the way [vendors say]. I don’t want to be a pioneer on something,” he said. 

He noted that unless someone is looking to get into a new niche, there’s little need for a firm to be on the bleeding edge. 

Randy Johnston, co-founder and principal at K2, an accounting tech consultancy, stressed the importance of understanding your own firm’s needs. When a firm reaches out to a vendor, he said they should have a “shopping list” of what specific problems they are looking to solve. He said that if someone is using a minimum viable tech stack, it is likely there won’t be a deep vendor relationship as “they have bigger fish to fry” and so the main thing to consider is how something fits the firm’s particular needs. 

“You have to be thoughtful about what you need. And I think you can approach a vendor saying, ‘I believe I have these needs in this area, and I believe you have a product that fits this, and I’d like to consider buying it from you, and I’d like to affirm that all of these features are there.’ So the vetting is about what it is you think you need,” he said. 

He advised against pushing too hard on price, as vendors tend not to like getting pushback from someone they can’t sell much to in the first place, which could lead to even fewer concessions. At the same time, don’t be afraid to be honest and open about the firm’s needs, and the degree to which an individual vendor meets them. 

“I think it’s perfectly fine to say, ‘I appreciate your consideration. This competitor seemed to do a better job. I’m going to go with them for now, but I’ll keep you in mind for the future.’ If you have to make a switch, they know that you know you treated them right along the way,” said Johnston. 

Continue Reading

Accounting

Global ESG Reporting Standards and Double Materiality Compliance

Published

on

Corporate accounting departments face expanding reporting expectations as international sustainability disclosure standards achieve regulatory enforcement across major global jurisdictions. Chief Accounting Officers (CAOs) and corporate controllers are establishing rigorous internal accounting controls to treat Environmental, Social, and Governance (ESG) metrics with the same data precision, auditability, and governance as traditional financial statements.

Regulatory Harmonization Under Global Sustainability Frameworks
The implementation of standardized sustainability reporting frameworks—notably rules established by international sustainability accounting boards—has created unified expectations for public and large private enterprises. Corporations must report standardized metrics covering greenhouse gas emissions (Scope 1, 2, and material Scope 3), energy utilization, workforce demographics, and supply chain governance.

In Europe and other participating international jurisdictions, double materiality principles are mandatory. Under double materiality, organizations must report both how external sustainability risks impact corporate financial performance, and how internal corporate operations affect surrounding environmental and social structures.

Integrating Sustainability Metrics into Core ERP Systems
To provide auditable non-financial data, enterprise organizations are integrating specialized carbon accounting and ESG management platforms directly into core ERP systems. Automated data collectors capture energy utility invoices, logistics fuel consumption metrics, and vendor compliance records in real time.

Establishing automated, traceable data pipelines ensures that non-financial reporting is supported by clear audit trails. This structured approach allows external financial auditors to provide reasonable assurance on sustainability disclosures during annual corporate reporting cycles.

Financial Impacts and Capital Market Disclosure
Accurate ESG reporting directly influences corporate cost of capital and institutional credit ratings. Commercial lenders and institutional asset managers systematically incorporate sustainability metrics into risk pricing models. Companies that demonstrate transparent, verifiable progress in operational energy efficiency and climate risk mitigation benefit from expanded access to green bond markets and lower debt pricing.

Action Steps for Accounting Leadership
1. Implement Double Materiality Frameworks: Conduct comprehensive assessments to identify material financial and operational sustainability metrics.
2. Build Auditable Non-Financial Data Pipelines: Automate ESG data collection within core accounting software to ensure data integrity.
3. Align Sustainability with Annual Financial Filings: Prepare non-financial disclosures concurrently with financial statements to satisfy regulatory audit expectations.

Continue Reading

Accounting

Modernizing Internal Controls: Machine Learning and Continuous Monitoring in Auditing

Published

on

Internal audit departments and corporate risk managers are modernizing internal control frameworks by shifting from periodic sampling techniques to continuous monitoring and machine learning analytics. As operational data volumes increase across enterprise organizations, automated control testing ensures financial integrity, prevents corporate fraud, and streamlines annual audit engagements.

The Limitation of Periodic Audit Sampling
Historically, internal and external auditors evaluated internal controls by reviewing random samples of financial transactions—often analyzing less than five percent of total ledger entries. In complex enterprise environments, periodic sampling methods carry inherent risks of overlooking localized financial misstatements, unauthorized disbursements, or operational control breakdowns.

In 2026, progressive internal audit functions are utilizing automated continuous monitoring platforms that evaluate one hundred percent of financial transactions in real time. Continuous control auditing systems continuously monitor general ledger entries, procurement approvals, and expense reimbursements across all operating subsidiaries.

AI-Powered Fraud Detection and Anomaly Identification
Machine learning models trained on historical corporate financial data excel at identifying subtle transactional anomalies that indicate potential fraud or operational error. Automated systems instantly flag duplicate invoice payments, unapproved vendor creation, unusual journal entry timing, and unauthorized override of authority thresholds.

When an anomaly is detected, the automated auditing platform generates an instant risk alert, allowing internal audit teams to investigate root causes immediately. Early detection prevents minor operational errors from escalating into material weaknesses in financial reporting.

Streamlining External Audit Preparation
Continuous internal control monitoring delivers significant benefits during annual external financial audits. External audit firms can review continuous audit logs and automated control testing documentation, reducing the time required for manual field testing.

This integrated approach lowers overall audit compliance fees, reduces administrative burdens on corporate accounting staff, and provides senior management and audit committees with real-time visibility into the organization’s overall risk profile.

Core Implementation Guidelines
1. Transition to 100% Data Testing: Replace legacy sampling methods with automated continuous audit monitoring systems.
2. Deploy Anomaly Detection Algorithms: Implement machine learning models to identify unauthorized transactions and operational control overrides.
3. Align Internal and External Audit Workflows: Coordinate continuous control testing protocols with external auditors to optimize annual compliance cycles.

Continue Reading

Accounting

Automated Tax Compliance and Global Regulatory Harmonization in 2026

Published

on

Corporate tax accounting departments are navigating an era of unprecedented regulatory complexity as global tax harmonization frameworks take full effect alongside real-time digital tax reporting mandates. Tax directors and accounting teams are adopting cloud-based tax compliance automation tools to manage multi-jurisdictional tax liabilities and satisfy stringent reporting rules across international jurisdictions.

Implementation of Global Minimum Tax Provisions
The implementation of international tax reform agreements—notably the Pillar Two global minimum tax framework—has reshaped multinational corporate tax planning. Multinational enterprises with consolidated revenues exceeding established thresholds must ensure an effective tax rate of at least 15% across every jurisdiction in which they operate.

Accounting teams are implementing specialized tax calculation modules integrated directly into enterprise resource planning (ERP) platforms. These automated tools calculate effective tax rates per country, identify top-up tax liabilities, and generate standardized compliance documentation required by national tax authorities.

Real-Time Digital Invoicing and E-Reporting Mandates
Tax authorities across Europe, Latin America, and Asia-Pacific have enacted mandatory electronic invoicing (e-invoicing) and continuous transaction controls (CTC). Under these systems, corporate transaction data must be submitted electronically to government portals in real time at the point of sale or invoice issuance.

This shift toward continuous digital tax reporting eliminates traditional annual tax audits in favor of ongoing automated compliance monitoring. Accounting departments are upgrading invoicing software to ensure seamless XML data formatting, digital signature authentication, and real-time validation against tax authority databases.

Automation and Data Analytics in Corporate Tax Strategy
To keep pace with dynamic tax legislation, tax departments are transitioning from reactive compliance teams to proactive strategic advisors. Machine learning algorithms analyze corporate transactional data to identify tax credits, research and development (R&D) incentives, and cross-border transfer pricing adjustments.

By automating routine tax return filings and calculations, corporate tax directors can focus on long-term capital structuring, evaluating the tax implications of corporate mergers, and optimizing international supply chain networks.

Strategic Priorities for Tax Executives
1. ERP System Upgrades: Ensure enterprise software is capable of generating real-time, granular tax data required for global minimum tax compliance.
2. E-Invoicing Integration: Implement scalable e-invoicing platforms to satisfy regional continuous transaction control regulations.
3. Strategic Tax Analytics: Utilize predictive tax modeling tools to evaluate structural changes in corporate operations and cross-border trade.

Continue Reading

Trending