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Art of Accounting: Updated free checklists

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Complimentary Access Pill

Enjoy complimentary access to top ideas and insights — selected by our editors.

My updated Word file of checklists is now available. There are 190 tax season, practice management and personal tips checklists on 328 pages in a usable searchable Word format. I added 12 checklists and updated many of them for the upcoming 2025 tax season.

I am working on updating the Getting Your Affairs in Order checklists and should have those available after tax season. I am also working on SmartProof templates and hope to have those available by the end of February. These would be something new. When they are ready, I’ll send them to everyone that requests the updated checklists, so do not email me for them. You’ll get them when I get them completed.

I am certainly nutsy with checklists. When I have a new situation, I usually scope it out on a Word or Excel file in a checklist format. Once I decide to proceed, I now have a new checklist that can be added to my file. Some of the new projects I work on can be pretty hefty so I keep those to myself. I find that people do not like getting checklists that are too long. I post some really long checklists elsewhere and will include a page with links in the new file. 

I use checklists for almost everything I do. Those that will be repeated are included in this free file. Checklists have all the steps needed for a given project and lay out what I need to do, and occasionally the order to do it in. They don’t need any thinking or decisions on my part (except possibly what color shirts I should pack for a trip). I spend considerable time planning new projects. I want to get them right and I also want to get the fixed fees (or the range of fees) right. This upfront planning is my investment in my future time savings. It is also the investment in reduced time instructing staff and their reduced time when working on my projects. After all, our staff “push our pencils,” and I think it is important that they are pushing the pencils properly, effectively and efficiently. I already figured that out, so why shouldn’t that be shared and reduce their time?

I restrict my checklists to tax season, practice management, administrative process and procedures, some marketing and financial planning. I also include some personal checklists such as when I pack for a trip, shop for my card game or a barbeque, or when I golf. My checklists do not cover technical issues. There are many great checklists available for this.

This paragraph is repeated from prior columns: I write a lot about what I did, and still do, and some people contact me wondering why I did what looked like so much extra work and how it was cost effective. My response is that everything I did was when I was trying to build a practice, get clients, train staff, make a living and spend time with my family. I figured out early on that by deliberate planning, carefully scoping a job and setting up systems and checklists made me richer in the long run than shortcutting to get to the end result. What I did worked and works for me, and I am sharing it with this checklist file for my colleagues.

Some of the new checklists cover these topics and many more:

  • A first time-ever flow chart to help a client make a first time investment in the stock market;
  • A tax preparation process flow chart;
  • A template for organizing your tax season;
  • An organic growth checklist;
  • How a first-time supervisor should start supervising;
  • How a new partner should partner;
  • What a staff member who wants to be promoted to partner should do;
  • The accountant’s role in assisting a client with their succession planning;
  • A jump start for clients to get started with their financial planning; and,
  • A checklist for a non-managing partner who manages a book of business.

There is something for everyone in public or private accounting in these checklists. 

I also have auditing and bankruptcy checklists, and some for colleagues in private industry. What I do, and suggest, is to print out the six-page checklist listing and keep it handy. When I have a new situation, I look over the listing to see if there is a checklist that could help me and then I go to the Word file.

The file is free. Just send me an email to [email protected] and put Checklists as the subject. No messages necessary as I do this myself and the messages take me time to read. I’ll also keep your email and will send you the SmartProof templates as soon as I have them and then the Getting Your Affairs in Order checklists in May. 

Every one of the 190 checklists have been used by me, so they are field tested, and I know they work and are useful. 

Enjoy!

Do not hesitate to contact me at [email protected] with your practice management questions or about engagements you might not be able to perform.

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Accounting

IRS Independent Office of Appeals created by new rules

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Financial advisors and tax professionals whose clients dispute an IRS calculation of their liability could get an outside ruling through the newly renamed Independent Office of Appeals.

In the last week of President Joe Biden’s administration, the IRS issued the final rules under a 2019 law adopted during President Donald Trump’s first term that added “independent” to the name of the administrative review body and codified that the process is available to most taxpayers. Because the law “originated in his first term,” it’s not clear whether President Trump’s team intends to change anything about this aspect of taxpayer services at the IRS amid their larger plans for budget cuts at the agency, said Brett Cotler, a partner in the Taxation Group of law firm Seward & Kissel.

“Sometimes you are dealing with a tax examiner that sees a case one way, and no matter how hard you try, you can’t convince them that they’re wrong and you’re right,” he said. “The ability to move the case up a level can just provide options and benefits to your clients when dealing with controversial matters.”

READ MORE: Gig workers unaware of lower 1099-K threshold

With only 14 public comments on the proposed version of the regulation from September 2022, the rule will likely fall below many other bigger-ticket items on newly confirmed Treasury Secretary Scott Bessent’s agenda, such as the extension of the Tax Cuts and Jobs Act and efforts by the new administration to roll back the previous one’s enforcement efforts

The new appeals process, and exceptions to the rule

The Taxpayer First Act put the appeals process under the responsibilities of a “chief of appeals” whose office exists “to resolve federal tax controversies without litigation on a basis that is fair and impartial, promote consistent application of federal tax laws, and enhance public confidence in the IRS,” the law’s text said. The law required that any taxpayer whose request for an administrative appeal is denied get a detailed written explanation, and it dictated that any individuals with gross income of $400,000 or less be able to obtain every nonprivileged part of their case files, according to a guide to the law from “The Tax Adviser” journal. Those with wealth above that level could receive case files through a Freedom of Information Act request.

“The Office of Appeals is the settlement arm of the IRS, with a mission to review administrative determinations from the IRS’s collection and examination activities and, when possible, to resolve them without litigation,” Timothy McCormally, a former chair of the IRS Advisory Council, wrote in the guide to the legislation. “Before the TFA’s enactment, there was no statutory right to contest administrative decisions in Appeals, even though a review of administrative actions before payment of any tax underlying a controversy was generally available. (There are exceptions to the taxpayer’s access to Appeals — for example, when inadequate time remains on the limitation period for assessment or collection, the taxpayer’s arguments are frivolous, or a case has reached the point at which litigation is initiated.)”

Other exceptions include whistleblower awards, agency determinations from outside the IRS, cases with criminal prosecutions involved in the underlying taxes, disputes that are already docketed for the U.S. Tax Court or filings questioning the constitutionality of provisions of the Tax Code or other laws.

READ MORE: Surging long-term rates stoke GOP tensions on paying for tax cut 

In general, clients who believe an IRS agent, auditor or a “foreign bank and financial accounts” (FBAR) examiner added up their tax bill erroneously can go to Appeals for “a fresh look at the merits of the case, and it will determine whether it thinks the IRS got it right or wrong,” Cotler said.

“Even though there are 24 broad exceptions, they’re actually kind of narrow,” he added. “The vast majority of income-tax controversies, as well as FBAR examinations, which the IRS will do, those all have basically the option to go to appeals.”

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Accounting

Illinois lawmakers propose alternative paths to CPA license

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A pair of Illinois representatives have introduced legislation supported by the Illinois CPA Society to create two additional pathways to CPA licensure and practice mobility in the state to alleviate the accountant shortage.

The Illinois Public Accounting Act and Uniform Accountancy Act currently require Illinois CPA candidates to pass all portions of the CPA exam, complete 150 credit hours of qualifying education, and gain one year of relevant work experience to become licensed in the state. The structure has remained in place since 2001, and the Illinois CPA Society believes it no longer supports the profession’s current and future workforce.

For over a year, ICPAS has been reviewing licensure pathway proposals and exploring options to eliminate barriers to entry into the CPA profession, working closely with the Illinois Board of Examiners and the Illinois Department of Financial and Professional Regulation to draft legislation to evolve the state’s CPA licensure model.

Two Illinois lawmakers who are also CPAs, Rep. Natalie Manley, D-Joliet, and Amy Elik, R-Edwardsville, now plan to introduce House Bill 2459, which amends the Illinois Public Accounting Act to create two additional pathways to CPA licensure in Illinois and enhance CPA practice privilege mobility. The new pathways include:

  1. Obtaining a bachelor’s degree with 120 credit hours of qualifying education (including a concentration in accounting), completing at least two years of relevant work experience, and passing the CPA exam; and,
  2. Obtaining a master’s degree, obtaining a bachelor’s degree with 30 hours of concentration in accounting, completing at least one year of relevant work experience, and passing the CPA exam.

“To be clear, HB 2459 will not alter the state’s existing route to licensure. Instead, this legislation establishes two additional pathways to obtain a CPA license in Illinois,” said ICPAS president and CEO Geoffrey Brown in a statement. “Similar new pathways to licensure are also being explored or pursued legislatively in many of our neighboring states, including Michigan, Missouri and Wisconsin.”

Illinois CPA Society president and CEO Geoffrey Brown

Illinois CPA Society president and CEO Geoffrey Brown

HB 2459 also would set new requirements for out-of-state CPAs when it comes to practice privilege mobility. The bill would ensure out-of-state CPAs could continue to serve clients in Illinois without needing to get an Illinois license if their issuing state’s licensure requirements are equivalent to Illinois’ requirements. The bill also would ensure Illinois CPAs would have the same practice privileges outside the state. While the existing mobility structure appears to be changing nationwide, ICPAS believes Illinois’ alignment with a significant number of states would largely reduce any threats to Illinois-licensed CPAs’ practice privileges and keep Illinois CPAs in the national business landscape.

Scholarship applications

Separately on Monday, ICPAS also opened its scholarship application window in conjunction with its charitable partner, the CPA Endowment Fund of Illinois, for the 2025-2026 academic year. More than 40 tuition scholarships, ranging from $1,000 to $4,000 each, will be awarded to eligible upperclassmen accounting students.

Eligible applicants include accounting students attending Illinois colleges or universities who demonstrate financial need, academic excellence and leadership qualities.

With just one application, students will automatically be considered for all scholarships they qualify for. The application deadline for the following scholarships is April 1, 2025:

  • Illinois CPA Society Accounting Scholarships for seniors and graduate students;
  • Herman J. Neal Accounting Scholarships for Black or African American juniors, seniors and graduate students;
  • James A. Sikich Visionary Scholarships for seniors and graduate students; and,
  • Women’s Executive Committee Advancing Women in Accounting Scholarships for female seniors and graduate students.

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Accounting

Trump delays Mexico tariffs by a month after Sheinbaum talk

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President Donald Trump agreed to delay 25% tariffs against Mexico for one month after a conversation with his counterpart Claudia Sheinbaum on Monday, a dramatic turnabout with the neighboring nations on the brink of a trade war.

Markets rallied after Sheinbaum announced the delay and Trump confirmed it in a social media post, with the peso gaining as much as 1.3% against the dollar. The pair of leaders agreed that Mexico would send 10,000 National Guard officers to the border to help stem the flow of fentanyl and migration into the US, a key demand from Trump for it to avoid tariffs.

Trump told reporters on Monday he had a “great talk” with Sheinbaum and said he likes her “very much” but reaffirmed the tariff pause was temporary and would be contingent on Mexico taking steps to stop the flow of fentanyl and migrants to the U.S.  

“We’ve agreed to talk and consider various other things. We haven’t agreed on tariffs yet, and maybe we will, maybe we won’t, but we have a very good relationship,” the president said in the Oval Office. 

The delay with Mexico bolsters the view that Trump sees tariffs as a negotiating ploy but is still reluctant to inflict economic pain on Americans, while buying Sheinbaum time to show that she is a partner for the U.S. rather than an adversary. 

The two nations will continue negotiations over the tariffs over the next month, according to both leaders, with Sheinbaum saying at a Monday press conference that she and Trump agreed to speak frequently. As part of the deal, the U.S. also pledged to work to prevent the trafficking of high-powered weapons into Mexico, she said at the press conference.

The talks will be “headed by Secretary of State Marco Rubio, Secretary of Treasury Scott Bessent, and Secretary of Commerce Howard Lutnick, and high-level Representatives of Mexico,” Trump said in his social media post.

It remains unclear whether Canada, which is also facing the threat of 25% tariffs on most goods, will be able to reach a similar deal with Washington. Trump and Canadian Prime Minister Justin Trudeau spoke by phone Monday morning and are scheduled to hold another call in the afternoon. The U.S. president said he pressed the Canadian leader about American banks’ ability to do business in its northern neighbor.

“We had a good talk,” Trump said. “Canada is very tough. They’re very, very tough to do business with, and we can’t let them take advantage of the U.S.”

He also repeated his assertion that Canada should become the 51st U.S. state but conceded, “some people say that would be a long shot.”

Sheinbaum said that she has also been in contact with Trudeau and would continue speaking with Canada. 

Trump also said he would “probably” be speaking to Chinese officials in the next 24 hours about his threat to impose a 10% tariff. 

“That was just an opening salvo. If we can’t make a deal with China, then the tariffs will be very, very substantial,” the U.S. president said. 

Sheinbaum took office in October facing questions about how she would fill the shoes of her popular predecessor, Andres Manuel Lopez Obrador, who boasted about his good relationship with Trump. But the early victory suggests she’s a skilled negotiator, with a “cool-headed” approach that focuses on specific details rather than Trump’s rhetoric.

“Mexico’s efforts in collaborating with the U.S. seems to have paid off for now,” said Dan Pan, an economist at Standard Chartered Bank. “The uncertainty still remains on which the direction of negotiation will take and if Mexico can avert the tariffs permanently, but for now the market has taken comfort of the delay as an indication that Trump is using the tariff threats as a negotiation strategy rather than jeopardizing the North American economy.”

After Trump ordered 25% tariffs on exports from Mexico on Saturday, Sheinbaum said she would ask her economy minister to respond with tariff and non-tariff measures, without elaborating. She said Monday that Mexico would put those measures on hold in an effort to provide certainty to financial markets, and reiterated her commitment to the USMCA free trade agreement between the U.S., Mexico and Canada.

“Most in the market were looking for this sort of ‘deal’ to occur in order to avoid tariff implementation, similar to what we saw in Trump 1.0 between the U.S. and Mexico,” said Brad Bechtel, head of FX at Jefferies. “Tariff risk for Mexico avoided for now, at least for one month. Most assume the same for Canada but we need to wait and hear officially. Canada already announced counter measures and their government is somewhat in chaos so it may not happen as quickly as it did for Mexico.”

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