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He Said, She Said: Is a succession plan really beneficial?

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Does it make sense to have a succession plan in place amid the ever-evolving landscape of today’s business world, where turnover of team members and even owners has become the norm? Here, we explore the merits and drawbacks of succession planning in such a dynamic environment.

He said: Is the glass half empty or half full? The answer is that it is both. There are numerous valid reasons for having a succession plan in a firm, and many of these reasons vary depending on the size of the firm.

She said: Many small and midsized firms tend to delay developing a succession plan. Often, founders are either too occupied with building the business or, like many, simply procrastinating. Succession seems a long time away, and devoting significant time, effort and money to developing a succession plan may seem less urgent than something like addressing hiring or replacing talent. Developing a succession plan may be seen by some leaders as an inefficient use of resources.

He said: Most of us would like to think that continuity of a multipartner firm would rank at the top of the list. It could be argued that a succession plan ensures that leadership transitions smoothly, minimizing disruption to clients, staff and overall operations. This continuity helps maintain stability within the firm. Even in our relentlessly changing environment, a succession plan provides a clear roadmap for who will take over key roles, minimizing disruptions.

She said: I agree with that. But playing devil’s advocate, I also have seen the downsides of succession planning, which are inflexibility and false security. In a rapidly changing firm, for example, a strict succession plan may quickly become outdated, requiring frequent revisions that could potentially undermine its effectiveness.

He said: You are right. Continuity can be a double-edged sword. Maybe there is a different way to plan for succession. Universal talent development, for instance. Succession planning encourages the development and retention of high-potential employees. It identifies future leaders and provides them with the necessary training and experience, enhancing overall organizational capacity.

By developing talent without directly naming future leaders, the firm can identify and develop any number of individuals who are interested and capable for upcoming leadership positions. This provides an immediate benefit to the firm since it is now developing its talent and boosting staff morale and engagement.

She said: That is certainly a valid point, and I am seeing this done more often. Firms must identify the technical and leadership skills required for the future and start developing leadership skills for teams of professionals who are excited about embracing whatever skills the future requires. The leadership skills and strategies that helped firms succeed in the past do not necessarily reflect what will position them for success in the future.

Talent development not only nurtures the necessary skills but also ensures the transfer of institutional knowledge and expertise to next-generation leaders. It also opens the door to considering nontraditional talent for certain roles. This process is crucial for retaining valuable skills and insights within the firm. Additionally, fostering a culture of continuous learning and development helps attract and retain top talent, enhances employee engagement, and drives innovation.

He said: Planning for succession also has a side benefit to the firm. If done correctly, it allows the firm to adapt to changing market conditions, client needs, and industry trends by ensuring that leadership remains agile and responsive. The most detrimental mistake leadership can make is becoming complacent and assuming they know everything. Such an attitude stifles growth, innovation and adaptability, preventing the organization from responding effectively to changing market conditions and new challenges.

She said: Strong leaders know that agility is critical for success these days. Effective leaders should cultivate a mindset of continuous learning and openness to new ideas, encouraging feedback and collaboration across all levels of the organization. This kind of holistic approach fosters a culture of innovation, resilience and agility. Additionally, by remaining humble and curious, leaders can better anticipate and address potential issues, ensuring the organization’s sustained growth and competitiveness.

They said: Implementing a succession plan offers significant advantages even in today’s changing business environment. Succession plans offer continuity and stability, help manage the risks associated with sudden departures, and align with long-term strategic goals. They also promote talent development, enhance client confidence, and preserve the firm’s value during transitions.

However, the practicality of a succession plan can be challenged by the resource-intensive nature of its development and maintenance, potential inflexibility, and the unpredictability of constant turnover. Moreover, reliance on a succession plan might lead to complacency, cultural resistance, and a short-term focus that overlooks immediate challenges and opportunities. It can also discourage those up-and-coming leaders who may feel overlooked in the process.

To address these challenges, we recommend firms consider adopting a more flexible, modular succession plan. These types of plans combine the stability and strategic alignment of traditional succession planning with the agility required in a dynamic environment. By balancing long-term planning with adaptability, firms can better manage risks, develop talent, and ensure seamless transitions, while remaining responsive to their unique circumstances and evolving needs. Developing and implementing a succession plan requires significant time, effort and financial resources, but in the end, it is worth the effort.

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Accounting

SEC subpoenas CSX over years of accounting errors

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A CSX locomotive

CSX Corp. received a subpoena from the U.S. Securities and Exchange Commission focused on previously disclosed accounting errors and certain non-financial performance metrics. 

The subpoena asked the railroad company to produce documents about accounting mistakes CSX disclosed in its previous quarterly report, according to a regulatory filing on Thursday. The company received the subpoena this month and is cooperating with the probe, CSX said in the filing.

“While the company believes its reporting complied with applicable requirements in all material respects, the company cannot anticipate the timing, scope, outcome or possible impact of the investigation, financial or otherwise,” CSX said. 

The filing didn’t include details about the non-financial performance metrics the SEC was scrutinizing. The Jacksonville, Florida-based company didn’t immediately respond to requests for comment. 

CSX in August disclosed that it had to correct accounting errors for several prior periods tied to engineering scrap and engineering support labor. Miscoding of engineering materials and labor resulted in the company understating purchased services and labor and overstating properties, the company said at the time.

The mistakes weren’t deemed material enough by CSX to trigger a formal restatement of previously published financial statements. It fixed the errors via revision, a correction that companies quietly tuck into their regulatory filings without the fanfare of a special SEC filing.

The concern extended as far back as 2021, and the revisions spilled over into how CSX made pension-related adjustments to other comprehensive income. They also required the company to reclassify certain balance sheet items, according to the August filing.

While the mistakes weren’t material to prior periods, CSX said they would have been significant to 2024’s full-year results if they were repeated in this year’s second quarter.

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Accounting

Tax Fraud Blotter: Party’s over

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Unaltered behavior; playing chicken; out on a rail; and other highlights of recent tax cases.

West Palm Beach, Florida: A federal district court has issued a permanent injunction against tax preparer Gregory Salgado, both individually and d.b.a. GMJ Real Investments Inc. and Cuba Salgado Tax & Real Estate.

Salgado is barred from preparing returns, working for or having any ownership stake in a tax prep business, assisting others to prepare returns or set up business as a preparer, and transferring or assigning customer lists to any other person or entity. The court also ordered him to pay $85,000 in gains from his tax prep business. Salgado agreed to both the injunction and the order to pay.

The complaint alleged that Salgado pleaded guilty in 2012 to filing a false personal return and filing a false return for another taxpayer and that the IRS assessed more than $500,000 in civil penalties against him for willfully underreporting tax on returns he prepared for clients.

According to the complaint, neither Salgado’s conviction, 33-month incarceration nor civil penalties altered his behavior. After his release from prison in 2015, Salgado continued to prepare thousands of returns for clients that either reduced their tax liability or inflated their refund claims. He did this largely by falsifying or overstating itemized deductions, fabricating or overstating business income and expenses and falsifying filing statuses and dependents.

Salgado must send notice of the recent injunction to each person for whom he or his business prepared federal returns, amended returns or claims for refund between Jan. 1, 2019, to the present. The court also ordered him to post a copy of the injunction at all locations where he conducts business and on his business’s website.

Cincinnati: Restaurateur Richard Bhoolai, 65, has been convicted of failing to pay taxes he withheld from employees’ wages.

He owned and operated Richie’s Fast Food Restaurants Inc., an S corp used to operate three area fried chicken restaurants since 1991. Bhoolai employed 22 to 34 employees between at least 2017 and 2018 and during that time withheld taxes from employees’ wages but did not pay them over to the IRS. Prior to that period, Bhoolai had not paid over such taxes from earlier years and the IRS had assessed a penalty against him.

Bhoolai instead used money from the businesses for his personal benefit, including gambling.

He faces up to five years in prison for each count of failure to pay taxes.

Bakersfield, California: Miguel Martinez, a Mexican national, has been sentenced to six years in prison for leading a $25 million fraud against the IRS.

From November 2019 through June 2023, Martinez, who previously pleaded guilty, led a scheme to file hundreds of fraudulent returns that claimed millions of dollars in refunds. He used stolen IDs to create fake businesses and report phony wage and withholding information for the businesses to the IRS. He then submitted hundreds of individual federal income tax returns in the names of still other individuals whose identities he had also stolen, claiming that those individuals worked for the fake businesses and were owed refunds based on the phony wage and withholding information.

Martinez used several people to allegedly help carry out the scheme, including a local tax preparer and a former IRS tax examiner who advised Martinez. In exchange, Martinez paid them thousands of dollars and took them out to lavish dinners.

The IRS paid out $2.3 million in refunds. When federal agents arrested Martinez and searched his three homes, he was found with $750,000 in fraudulent refund checks, ID cards for more than 200 individuals and multiple firearms that he could not lawfully possess due to his illegal status in the United States.

He also lied to government agents in the beginning of the investigation, initially saying that he had no knowledge of or involvement in tax prep for others and that he just sold gold and ran a party rental business. He also said that he did not know others who were involved in the scheme and had no relevant evidence.

Hands-in-jail-Blotter

Kansas City, Missouri: Tax preparer Ebens Louis-Loradin has been sentenced to 20 months in prison and ordered to pay $722,121 in restitution for a fraud in which he filed clients’ federal income tax returns that contained false information.

Louis-Loradin, a tax preparer since 2012 and who pleaded guilty earlier this year, prepared and filed 154 fraudulent returns that inflated his clients’ refunds by a total of nearly $1 million and boosted the fees he charged them.

He admitted that he engaged in the scheme from 2013 to 2020. Phony claims on the returns included dependents, inflated withholding amounts, credits for child and dependent care expenses, American Opportunity Credits and the Earned Income Tax Credit, itemized deductions and business losses.

The fraud caused a total federal tax loss of $953,873. Many of his clients, who told investigators they weren’t aware of the false items he placed on their tax returns, have been paying back the IRS for the refund overpayments.

Louis-Loradin also failed to file personal federal income tax returns for 2016 to 2018 and fraudulently used multiple IDs, including those of children, in his scheme.

Springbrook, Wisconsin: Gregory Vreeland, who owns and operates Wisconsin Great Northern Railroad of Spooner, Wisconsin, which provides recreational train rides and rail car storage and rail switching services, has been sentenced to a year and a day in prison for failure to pay employment taxes.

Vreeland, who previously pleaded guilty and who also co-owned and operated the Country House Motel and RV Park, was Great Northern’s president and the motel’s managing partner and was responsible for the companies’ financial matters, including the filing of employment returns. He failed to file employment tax forms for Great Northern from the end of 2017 through all of 2021 and failed to pay over the associated employee withholdings for that same period. Vreeland also failed to file employment tax forms for the motel from the third quarter of 2015 through the third quarter of 2020 and failed to pay over the associated employee withholdings for that same time. He used the withholdings to instead expand Great Northern’s operations and to buy a personal residence.

Vreeland received civil notices from the IRS for non-payment, which he initially ignored and made no attempt to cooperate with the service until it began levying his bank accounts.

Raleigh, North Carolina: Tax preparer Fwala Serge Muyamuna, 55, of Wake Forest, North Carolina, has pleaded guilty to 24 counts of aiding or assisting in the preparation of fraudulent returns and one felony count of obstructing justice.

Muyamuna was sentenced to 16 to 29 months in prison; the sentence was suspended and Muyamuna was placed on supervised probation for two years. Muyamuna was also ordered to serve four days in custody, pay $34,257.10 in restitution, perform 150 hours of community service and no longer prepare North Carolina tax returns.

Muyamuna, the manager, operator and tax preparer of Tax Experts/D & V Taxes and Accounting/DV Taxes, aided or assisted in the preparation of 24 false North Carolina individual income tax returns for clients for 2018 to 2021. Muyamuna also told a client to not cooperate with the investigation or speak with IRS agents.

Hanson, Massachusetts: Business owner Kenneth Marston has pleaded guilty to failing to pay employment taxes.

From 2015 through 2018, Marston owned and operated Bowmar Steel Industries, which engaged in steel fabrication, and Teleconstructors Inc., which provided installation services on cellular phone towers. During that time, Marston falsely treated his employees as independent contractors and failed to withhold employment taxes on more than $3.8 million in combined wages. Marston avoided reporting and paying $1 million in employment taxes owed to the IRS.

Failure to pay over taxes provides for up to five years in prison, three years of supervised release and a fine of $250,000 or twice the gross gain or loss, whichever is greater. Sentencing is Jan. 3.

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Accounting

Key business tax moves to consider, whoever wins on Nov. 5

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With the November election mere weeks away, there is still time for tax pros to ponder the strategies available to meet the proposals of each candidate.

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