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Multi-entity complexity and family office clients

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For accountants who have clients with multiple entities, one of the biggest bottlenecks occurs in multi-entity consolidation. This challenge is especially pronounced in one sector in particular: family offices. Why is that, and how can you, as their trusted advisor, help combat the issue?

The Rise of Multi-Entity Organizations

To begin with, too many organizations wrestle with the issue of outdated software. Combine that with the fact that in today’s increasingly distributed world, organizations are frequently composed of multiple business entities. This may happen through acquisitions, expansions into different regions, or simply because the business model requires it. 

Each of these entities must maintain separate books, manage multiple bank accounts, file taxes appropriately, and track their own unique transactions. Yet at the same time, everyone—management, investors, and other stakeholders—needs a consolidated view of the organization’s overall financial health.

The question, of course, is how to get the big picture without losing the necessary granularity. In many legacy accounting systems, performing multi-entity consolidation is time-consuming, error-prone, and expensive. Many systems require manual data extracts into spreadsheets or unwieldy modules that are only partially integrated. In other words, you end up duplicating effort, with teams spending hours or days just to reconcile intercompany transactions and produce consolidated financial statements.

Why Family Offices Are Especially Affected

Family office clients, particularly single-family, are a prime example of why multi-entity accounting can become so burdensome. A single-family office is usually set up to manage the wealth, investments, and personal assets of a high-net-worth family. 

The complexity arises due to a variety of factors. First, family offices hold multiple properties, invest in a variety of traditional financial instruments, hold alternative investments (e.g. Bitcoin, artwork, wine, gold), manage trusts, own operating businesses, and perhaps even have philanthropic vehicles. This structure generally requires separate legal entities to reduce liability, improve reporting clarity, or meet regulatory requirements.

Although the scope of responsibility is significant, family offices typically operate with small, tight-knit teams. There might be an internal CFO, a few accountants, and some operational personnel. They are often stretched thin, managing everything from personal expenses to complex partnership structures.

Further, due to the variable nature of investment strategies and financial positions, family offices often need near real-time access to financial data. They want to see how each business entity contributes to the overall portfolio performance and have the ability to pivot quickly if needed.

Perhaps most importantly, family office staff value hands-on control and independence. They don’t want to rely on external consultants or overly complicated implementations for every single system tweak or entity change. By deploying modern software that is intuitive to configure, with built-in consolidation features, it allows them to manage day-to-day operations without ballooning consulting bills.

The Problem with Legacy Systems

In speaking with accounting teams in family offices, I frequently hear the same complaints. 

  • Their current solutions provide a poor user experience
  • They rely on manual data entry
  • They come with a hefty price tag
  • They lack the ability to handle alternative investments.  

In fact, this last item, the inability to handle all investment types, has been coming with increasing frequency. For younger generations, these alternative investments are largely weighted toward Bitcoin and other digital assets, but crypto isn’t the only area requiring purpose-built functionality. Many enterprising families now hold a significant portion of their wealth in artwork, wine, and private company investments. 
That investment purview is broad enough that families too often end up choosing an ERP designed for an institutional investment firm, or worse. Sometimes, to avoid the hefty price tag associated with an ERP, they create a hodgepodge of outdated systems and manual processes that hamper their ability to get timely, accurate insights.

Cost Savings and Efficiency Gains

For many family offices, the jump to a specialized multi-entity platform can be a turning point. Not only does it reduce manual work and the need for outside consultants, but it can also help prevent costly errors that arise from manual intercompany reconciliation. 

Over time, these efficiencies add up: instead of devoting resources to repetitive data entry, your staff can focus on higher-level tasks such as strategic planning, risk management, and scenario forecasting. In some cases, switching to a modern system can trim days or even weeks off the close process. 

This not only translates to lower labor costs but also means your family office can pivot more quickly when new investment opportunities arise. You’ll have a clear, consolidated view of your liquidity position, cash flow forecasts, and real asset valuation at a moment’s notice—capabilities that were previously only possible with a significantly larger staff or a suite of consultants.

A Path Forward for Family Offices

Family offices represent a growing segment of multi-entity organizations that are smart, nimble, and often eager for technology that can keep up with their complexity. Yet, despite strong demand, their accounting software options have historically been limited. 

They either had to hire expensive external accountants who specialized in consolidation or invest in large-scale ERP systems that were overkill for their small teams. As an industry, we’re finally seeing momentum toward cloud-based, API-driven accounting platforms that can handle everything from intercompany eliminations to automated real-time reporting. In my view, that’s not just a convenience—it’s a necessity. 

Organizations, including family offices, can no longer afford to wait until the end of the month to view their financial position and performance. They need the data as soon as possible, and they want it consolidated correctly, without a mountain of manual fixes.

Final Thoughts

Family offices are just one example of an entire wave of multi-entity organizations that depend on real-time data, integrated workflows, and accurate consolidations. My hope is that, by focusing on multi-entity functionality and by constantly innovating, we can equip these teams with the tools they deserve.

If you have family office or any multi-entity business clients, I encourage you to help re-examine the systems they rely on. Are they empowering teams with clarity and efficiency? Do they let them make strategic decisions quickly? Or are they stuck waiting on a laborious close process and endless intercompany reconciliations? If it’s the latter, there are solutions out there—and they’re built for the modern era.

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Accounting

White House establishes Strategic Bitcoin Reserve

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The White House today issued an executive order formally creating a Strategic Bitcoin Reserve as well as a U.S. Digital Asset Stockpile. 

The reserve will treat bitcoin, the first and most popular blockchain-based cryptocurrency, as a reserve asset. It will be capitalized with tokens owned by the Department of Treasury that was forfeited as part of criminal or civil asset forfeiture proceedings. Other agencies, such as the FBI, will evaluate their legal authority to transfer any bitcoin owned by those agencies to the Strategic Bitcoin Reserve. The administration said that the U.S. will not actually sell these bitcoins, as they would act as a store of reserve assets. The executive order authorizes the Secretaries of Treasury and Commerce to develop budget-neutral strategies for acquiring additional bitcoin, provided that those strategies impose no incremental costs on American taxpayers.

The U.S. Digital Asset Stockpile, meanwhile, will consist of digital assets other than bitcoin owned by the Department of Treasury that was forfeited in criminal or civil asset forfeiture proceedings. Versus the bitcoin reserve, the government will not acquire additional assets for the U.S. Digital Asset Stockpile beyond those obtained through forfeiture proceedings. Also unlike the bitcoin reserve, the Secretary of the Treasury may determine strategies for responsible stewardship, including potential sales from the U.S. Digital Asset Stockpile.

The executive order also says that agencies must provide a full accounting of their digital asset holdings to the Secretary of the Treasury and the President’s Working Group on Digital Asset Markets.

The administration justified the decision by saying that, with a fixed supply of 21 million coins, there is a strategic advantage to being among the first nations to create a Strategic Bitcoin Reserve, though it did not elaborate. It also said that the government currently holds a significant amount of bitcoin but has not maximized its strategic position as a unique store of value in the global financial system. It decried $17 billion worth of what it called “premature” sales of bitcoin. It also pointed out that there has not been a centralized policy for managing digital asset reserves held by the government, so right now holdings are scattered throughout different departments. 

“Taking affirmative steps to centralize ownership, control, and management of these assets within the Federal government will ensure proper oversight, accurate tracking, and a cohesive approach to managing the government’s cryptocurrency holdings. This move harnesses the power of digital assets for national prosperity, rather than letting them languish in limbo,” said the executive order. 

Dr. Sean Stein Smith, a Lehman College accounting professor who is also chair of the Accounting Working Group in the Wall Street Blockchain Alliance, said that while the executive order only sets up a framework for now, there will be significant implications further down the road. One possibility is an increased emphasis on crypto audits, as David Sack, AI and Crypto Czar, stated multiple times that one of the first pieces of business to move the E.O. forward would be to conduct on audit of current U.S. holdings. With buy-in from the Executive branch, and the emphasis on the importance of crypto audits, said Smith, the profession has an opportunity to expand efforts to standardize the currently disparate crypto audit practices.

Another impact will be client FOMO, as people may reason “after all if it is good enough for the U.S. government it should be good enough for me?” It will be especially important for accountants to educate clients about the risk and opportunities of crypto investments as well as to provide advisory services to those clients interested in integrating crypto into operations.

“In short the E.O. establishing an SBR and digital asset stockpile are set to further propel interest in crypto investments and utilization at clients of all sizes. The emphasis on high quality crypto audits, internal control and advisory opportunities as more investors (retail and institutional) potentially move into the sector, and the inevitable tax issues that will arise as a result all present opportunities for the profession,” said Smith in an email.

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As AI rises in importance, so too does governance

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AI governance was a major theme of 2024, and as the technology continues to evolve, oversight and control—as well as ways to demonstrate it to others—will become even more important this year. 

This was the assessment of Danny Manimbo, a principal with Top 50 firm Schellman, who is primarily responsible for leading the firm’s AI and ISO practices. Speaking during the firm’s Schellmancon event today, he said that last year saw the release of a number of AI governance frameworks, including the National Institute of Standards and Technology’s AI Risk Management Framework, the International Standards Organization’s ISO 42001, and Microsoft’s revisions to its Supplier Security and Privacy Assurance Program to account for AI. Meanwhile, actual regulation is also gaining momentum, with Manimbo pointing to the EU’s AI Act, South Korea’s AI Basic Act, and a number of state-level regulations such as California’s recent AI laws. 

“That kind of set the tone for a lot of the inquiries and the interest that we saw, and for the trends on where GRC was going in 2024, maybe not so much immediately in the beginning of the year, because the frameworks were so new, but I think they were boosted by a number of things in the regulatory standpoint,” said Manimbo. 

The other panelist, Lisa Hall, chief information security officer for the trust platform SafeBase, added that, given the pace of AI advances, it is likely that last year’s measures were not the end but just the beginning, especially considering how widely used even the current generation of solutions is. 

“I think it’s only going to increase, and everyone seems to have some type of AI offering,” said Hall. “Regulations and standards will likely become more demanding, and even with the shadow IT capabilities we have now, I worry that we may be underestimating how often AI technologies are actually used by our employees. And also, on the flip side, how can we best leverage these to make our lives easier?”

Manimbo noted that, with this rise in control frameworks and regulation, this year will also see a rise in demand for ways to demonstrate that one is aligned and compliant with them. The ISO 42001 certification, for which Schellman recently became the first ANSI-accredited body allowed to audit and grant certification for compliance with the standard, is one example, but he anticipated other avenues will open this year. “For example, I sit on the [Cloud Security Alliance] AI Control Framework [board], and they are launching a program scheduled for the second half of this year which is going to be very similar to their [Security Trust Assurance and Risk] program for cloud security but specific to AI risk. That’ll be another avenue,” he said. He added that other standard setters, like the AICPA, might also decide to update their frameworks to account for AI risk. 

Such demonstrations are vital for establishing customer trust in a world that is increasingly connected. Hall noted that supply chains have grown much more complex, which has allowed attackers new opportunities to target vendors or third party software providers and compromise multiple downstream organizations at once. In such an environment, establishing trust with a customer is vital, but it can often involve lengthy and tedious audits filled with manual processes. While she has had success with some automation, such as using AI to reduce time on customer questionnaires and automate access controls, there remain many things that still need human intervention. 

“I’ve definitely struggled with that, like where an auditor is asking for data sets, you’re coming back with a sample set, you’re bouncing back and forth from a tool to gather evidence, and it becomes even more complex when you’re dealing with customer audits and you’re talking to more than one auditor, and you can only reuse evidence for so long that evidence goes stale,” she said. “And then a lot of times, auditors have competing platforms and tools that may not integrate with yours. So it’s still a manual process. There’s a ton of back and forth communication there. I’m still copying and pasting, I’m still downloading from here and uploading to here. So I’d love to see this process improve,”  

Manimbo noted AI has also been helping processes like this, noting that AI can itself help bolster an organization’s controls through automating routine processes and reducing dependence on manual processes. 

“On this front, some of the things that have plagued us in the past is the amount of context that we need as professionals to know if something is something that needs to be addressed immediately as part of a control failure that may be detected. And I think AI will help provide that context there… It may not necessarily be [about] what the controls may be, but how efficient are the models in augmenting existing automation to find those failures in a way that we can effectively address those findings in a way that we can again improve on those and so hopefully reducing additional burden on a team members,” he said. 

However, with all these different frameworks coming out, and with current ones being revised to account for AI, professionals may be challenged in keeping up with all the changes. Professionals need to not only know how to apply these frameworks but also how to scale them as time goes on. Hall said that, by maintaining a security-focused mindset and being proactive, so that the organization is more able to respond to change. 

“If we build and buy with security in mind and find ways to leverage automation and AI to enable us to quickly adjust, … we’re just going to be way better off,” said Hall.  “Instead of looking at ‘here’s the strict regulation, here’s what I have to do,’ [it is] kind of this afterthought, by being more proactive and just having these things in mind. .. I think it’s about us having that mindset of: How is the security built in? How can I be accountable and prove that I’m doing what I’m doing? And think about that before the auditors show up and before the regulations show up.”

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AICPA in discussions with IRS over tax season jitters

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The American Institute of CPAs is monitoring the situation at the Internal Revenue Service amid reports of layoffs of up to half the staff, keeping in touch with IRS officials about maintaining services during the critical tax season.

“In recent weeks, there has been a flood of information regarding the current state of the IRS, some of which has resulted in conflicting reports, creating confusion,” said AICPA president and CEO Mark Koziel in a statement Friday. “The AICPA is having active discussions with IRS officials to clarify this information and we are actively monitoring developments as the IRS continues to assess the immediate and long-term implications. With the volatility of the present environment and rapidly changing events, it is important to reconcile fact from fiction for taxpayers and their advisors. Despite inconsistent reports, we know that the IRS is making every effort to maintain this tax season’s service levels comparable with that of recent years.”

He stressed the importance of the IRS maintaining service during tax season.

“The ability of the IRS to maintain service levels for taxpayers and their preparers is critically important to the AICPA,” Koziel added. “IRS services in combination with modernization efforts, which include technology advancements, have been the bedrock of AICPA’s recommendations for many years. A modern, functioning IRS is essential for Americans to meet their tax obligations and to our country’s financial health.”

The AICPA is also offering recommendations to the embattled agency. “The AICPA continues to provide recommendations to the IRS that will offer some level of relief as we work diligently to understand the impacts to services offered to taxpayers and their practitioners,” said Koziel. “We offer our voice and support to minimize public confusion about current IRS operations.”

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