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November’s election is shaping up to be critical to tax planning

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The nearing November elections will be determinative for tax outcomes, say observers. That’s not just due to the presidential election, according to Rochelle Hodes, Washington National Tax Office principal at Top 25 Firm Crowe. “It’s not just the presidential election,” she said. “Both houses of Congress are also at stake and might tip either way.”

“The tax proposals are not the kind that are able to be implemented by regulation or executive order,” she explained. “There is significant complication this time around, including the expiring Tax Cuts and Jobs Act provisions. Whoever takes control of the next Congress will have to figure out what to do about those provisions. The cost of extending all of the provisions is $4.6 trillion. Most of them are related to individuals. If they are allowed to expire, that would raise the tax for many individuals, which is an unattractive proposition for any president or for Congress. The decision will have to be made about which will be allowed to expire, whether or not some of the provisions will be changed in order to accommodate whatever budget goals are agreed upon, then the decision and consensus will have to be made concerning offsets to pay for the resolution of expiring provisions.”

Each party has taken a position on the TCJA, noted Hodes. “On the Republican side, the TCJA was the central tax policy accomplishment of the Trump administration,” she said. “They would make permanent the double standard deduction, for example. It’s unclear whether or not they want to extend only the positive and not the negative provisions. For example, the SALT cap of $10,000 has been very unpopular with high-tax states. While a lot of them might be blue states, a lot of the rest and Congress are not. So SALT has garnered a lot of attention. In general, Republicans want to make the expiring provisions permanent.”

Donald Trump and Kamala Harris - facing pics
Donald Trump and Kamala Harris

Stephen Maturen/Getty Images and/Photographer: Stephen Maturen/Ge

Meanwhile, she continued, “The Democrats and the Harris campaign have put forth the view that they are in favor of extending the expiring provisions to the extent that an individual making less than $400,000 per year and small businesses are not going to have an increase in tax. There has been much written about how that will be accomplished.” 

Of the two different approaches to the TCJA, the Democrats may be “easier” in that they have put forth offsets for the TCJA extension in light of the $400,000 limit. 

Additional Harris proposals focus on the middle class and small business, according to Hodes. “They have offsets they can get, such as a 25% minimum tax on those with more than $100 million in wealth, raising the corporate tax from 21% to 28%. Their raise in the capital gains tax rate is interesting in that Harris recently took a stand that was less of an increase than originally planned in the Green Book — 28% for those with income of more than $1 million. Interestingly, I had trouble getting more concrete information about whether that would also cover qualified dividends. It was unclear from their statement if they were tied together, and was also unclear about the investment income tax. The Green Book proposal to increase that tax, as well as her comments, did not address that, so our chart [available here] assumes that the increase in the Green Book is where Harris would be. All of these increases are raised off the extension of expiring provisions for those making less than $400,000.”

On the Republican side, there are different views about offsets and when they are needed, she added: “For instance, there is a group of Republicans that view many of the TCJA provisions as good for the economy that would drive increases in the economy and economic growth so that an offset would not be necessary. It doesn’t appear that there is a consensus on which provisions in the TCJA should be permanent. How do you figure out who will win in negotiations and how do you plan for uncertainty — that kind of planning is what a lot of them will have to engage in. Some of that uncertainty will be removed after the election.”

For high-net-worth individuals subject to the estate tax, things will become more complicated, according to Hodes. “If either party wins a majority in both houses as well as the presidency, there will be a better understanding of the direction of how the TCJA issues will be resolved, and the direction that other legislation might take,” she explained. “If we have a divided government, I don’t think the November elections will bring much clarity. There will be proposals that will start to develop momentum, as well as some extenders during the lame duck session, but I don’t believe the TCJA can be resolved then. The year 2025 is going to be a very interesting tax legislative year.”

Hodes advised taxpayers to look at the various proposals and identify those that really make a difference — for example, corporate and individual rates for the highest earners. The expiration of Code Section 199A, the qualified business income deduction for pass-throughs, is set to expire. “A lot of small businesses rely on this,” she said. “Does it make another entity more attractive to conduct business? Entities that have taken the deduction need to model and see how a combination of changes will affect them.”

Meanwhile, the Harris proposal to tax unrealized capital gains, if it gains traction in a Democrat-controlled House and Senate, could become the most difficult proposal in the Tax Code to administer, according to Jeffrey Kelson, co-leader of the national tax practice at Top 25 Firm EisnerAmper.

“Harris expressed broad support for a plan to introduce a minimum income tax of 25%. Anyone with a net wealth of more than $100 million would be subject to a prepayment of tax on unrealized gain. If the asset were held and subsequently went down in value, they would be eligible for a refund,” he noted. “Once this is done, it would be necessary to start all over again to value the assets for the next year. It would be very difficult on both sides, and a lot of people might have to sell assets to pay the tax.”

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Key Factors for Optimal Bookkeeping Software Solution Selection

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Selecting the Optimal Bookkeeping Software Solution: Key Factors to Consider

In today’s fast-paced, digital environment, businesses have an abundance of bookkeeping software options to choose from. However, not all platforms are equally suited to every organization’s needs. Selecting the ideal software requires thorough research and evaluation to ensure it effectively supports accounting processes, enhances efficiency, and meets the business’s unique operational demands. This article highlights key factors to consider when choosing the optimal bookkeeping software solution.

User Access and Permissions

A critical starting point in selecting bookkeeping software is determining the number of users who will need access. Many software providers structure their pricing plans based on the number of users, making it essential to assess how many employees, accountants, or managers require permissions to view, edit, or manage financial data. This consideration not only influences costs but also ensures that appropriate security settings are in place to protect sensitive financial information. Businesses should prioritize platforms that offer customizable user roles and permissions, allowing access to be granted according to each individual’s responsibilities.

Integration Capabilities with Other Systems

The ability of bookkeeping software to integrate seamlessly with other operational systems is essential for efficiency. Many modern solutions offer built-in integrations with bank accounts, credit cards, payroll software, customer relationship management (CRM) platforms, e-commerce tools, and inventory management systems. Such integrations reduce the need for manual data entry, minimize the likelihood of errors, and enable real-time financial tracking. For businesses that rely heavily on multiple tools, it is crucial to choose bookkeeping software that supports smooth data exchange across platforms to streamline processes and enhance productivity.

Robust Reporting and Financial Statement Generation

Effective bookkeeping software must offer advanced reporting capabilities that align with standard accounting practices and business-specific needs. The software should provide customizable reports that allow businesses to track critical metrics, such as cash flow, profit margins, and accounts receivable. Reporting flexibility ensures that stakeholders—whether internal or external—receive clear and actionable financial insights. Additionally, the ability to generate compliant financial statements, such as income statements, balance sheets, and cash flow statements, is essential for meeting regulatory requirements and supporting strategic decision-making.

Mobile Access and Cloud Technology

As remote work becomes increasingly common, cloud-based bookkeeping software solutions have grown in importance. Cloud platforms allow users to access financial data securely from any location, using mobile devices or web browsers. This flexibility ensures that accounting teams and business leaders can monitor and manage financial information on the go, facilitating faster decision-making. When selecting bookkeeping software, businesses should assess their mobile access needs and choose platforms that offer reliable mobile apps or responsive interfaces that enhance accessibility and collaboration.

Industry-Specific Features

Certain industries—such as construction, nonprofits, retail, and professional services—have unique accounting requirements. For example, construction companies may need to track project-based expenses, while nonprofits must adhere to specific reporting standards. Selecting bookkeeping software with industry-specific features can help businesses reduce the need for manual adjustments and ensure that the system aligns with operational workflows. These tailored functionalities can improve accuracy and efficiency, making it easier to meet both day-to-day and long-term accounting objectives.

Implementation, Training, and Customer Support

Even the most feature-rich bookkeeping software will fail to deliver value without proper implementation and team adoption. Vendors that offer comprehensive implementation support and seamless integration services can make the transition to new software smoother. Additionally, access to training resources—such as webinars, tutorials, and customer support—ensures that employees can quickly become proficient in using the software. Businesses should evaluate the quality of vendor support, including availability of live assistance and responsiveness to inquiries, to ensure ongoing success.

Cost vs. Value: A Balanced Approach

While pricing is an important consideration, businesses should not select bookkeeping software based solely on cost. The goal is to find a solution that delivers the best value by meeting both current and future accounting needs efficiently. In some cases, higher-priced software may offer features or integrations that significantly reduce manual work and increase accuracy, providing a strong return on investment over time. Companies should carefully weigh the total cost of ownership, including subscription fees, implementation expenses, and potential upgrades, against the benefits the software provides.

Scalability and Future Needs

Businesses evolve over time, and their accounting requirements grow more complex. It is crucial to choose bookkeeping software that can scale with the business, accommodating future needs without requiring frequent platform changes. Features such as multi-currency support, automated invoicing, and advanced analytics may become essential as the organization expands. Opting for scalable software ensures that the system remains a valuable tool even as the business grows.

Selecting the optimal bookkeeping software is a strategic decision that requires a comprehensive evaluation of various factors. From user access and integration capabilities to mobile access and industry-specific features, businesses must align software functionality with their operational needs. Proper implementation, along with reliable vendor support and training resources, ensures smooth adoption and long-term success. While pricing is an important factor, the focus should be on finding a solution that provides the most value by streamlining accounting processes and preparing the organization for future growth. By taking a balanced approach to these considerations, businesses can select the best bookkeeping software to enhance financial management and drive success in a competitive marketplace.

Norene

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Strategies for Effective Financial Record-Keeping System

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Accounting Record Keeping

Maintaining well-organized financial records is essential for both individuals and businesses. A robust record-keeping system ensures accountability, aids in financial planning, supports legal compliance, and prepares you for unforeseen events. However, without a structured approach, managing financial documents can quickly become overwhelming. This article explores strategies for building an efficient and sustainable financial record-keeping system.

Identify Records to Retain

The first step in developing a reliable system is identifying what documents you need to keep. Regulatory requirements, tax obligations, and future needs will determine which records are essential. Individuals typically retain documents such as tax returns, bank statements, pay stubs, investment reports, medical bills, insurance policies, and purchase receipts for high-value items. Businesses, on the other hand, need to store financial statements, general ledgers, payroll records, accounts payable and receivable reports, W-9s, 1099s, and various tax forms.

Understanding the scope of required records ensures that nothing crucial is missed and establishes a solid foundation for organizing your system.

Develop a Logical Organizational Structure

Once you know what records to retain, the next step is to design an intuitive filing system. A logical structure helps maintain order and makes retrieval quick and painless. For both physical and digital records, it’s helpful to create primary categories such as Banking, Taxes, Assets, and Insurance. Within these categories, you can further divide documents by year or type.

Physical records can be organized using labeled folders, with color-coded categories for quick identification. Digital files should mirror this structure, ensuring consistency across both formats. Using cloud storage platforms with folder hierarchies makes it easy to manage digital records efficiently.

Ensure Security and Controlled Access

Financial records often contain sensitive information, so security must be a priority. For physical documents, consider using a locking file cabinet or a safe to prevent unauthorized access. When it comes to digital records, cloud storage solutions with encryption, multi-factor authentication (MFA), and role-based access permissions offer robust security.

Routine backups are also critical to prevent data loss. Schedule regular cloud backups or store files on external hard drives to ensure recoverability in case of technical failures or cyber incidents.

Implement Processes for Ongoing Organization

Establishing a system is only half the battle—maintaining it requires consistent processes. Introduce habits that encourage the continuous integration of new records. For example, set up a designated bin or tray for physical documents that need to be filed. Schedule weekly or monthly sorting sessions to prevent paperwork from piling up.

Digital records can be managed efficiently with the help of mobile scanning apps, which allow you to upload and store documents instantly. Automating document uploads or using templates for financial reports can also help reduce administrative workload.

Define Record Retention Policies

A well-organized financial record-keeping system includes clear retention guidelines. Different types of records have varying lifespans, particularly when it comes to tax and legal documentation. Tax-related files, for example, often need to be kept for three to seven years, while loan documents and property deeds may require longer retention.

Implement an annual archiving process to remove outdated records and free up space. Be sure to securely dispose of old physical documents through shredding and properly delete digital files to maintain data security.

Review and Update the System Regularly

As business operations evolve or personal circumstances change, your financial record-keeping system must also adapt. Periodically assess the system’s effectiveness to ensure it aligns with current needs. Technological advancements, regulatory changes, or the addition of new financial processes may necessitate updates.

Regular evaluations help you identify inefficiencies, improve workflows, and implement new tools that can further enhance your record-keeping efforts. Staying proactive in maintaining your system ensures it remains optimized over time.

The Benefits of a Structured Record-Keeping System

Creating an organized financial record-keeping system requires upfront effort, but the long-term benefits far outweigh the initial investment. A well-maintained system improves efficiency, reduces stress during tax season, ensures legal compliance, and provides quick access to critical documents when needed. For businesses, an effective record-keeping system supports better financial management and helps avoid costly mistakes, such as missed deadlines or lost receipts.

Whether managing personal finances or business accounts, a systematic approach keeps you in control. By following these strategies, you can establish a financial record-keeping system that is secure, sustainable, and adaptable to future needs. In the long run, the effort invested in building a reliable system pays off with enhanced organization, improved decision-making, and peace of mind.

An effective financial record-keeping system is essential for staying organized, meeting legal obligations, and preparing for the unexpected. By identifying the necessary records, creating a logical structure, ensuring security, and defining retention policies, individuals and businesses can manage financial documents efficiently. Regular evaluations and updates keep the system optimized as circumstances evolve. Ultimately, a well-organized approach to financial record-keeping promotes accountability, compliance, and readiness for whatever the future holds.

Norene

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GASB issues guidance on capital asset disclosures

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The Governmental Accounting Standards Board issued guidance today that will require separate disclosures for certain types of capital assets for the purposes of note disclosures.

GASB Statement No. 104, Disclosure of Certain Capital Assets, also establishes requirements and additional disclosures for capital assets held for sale. 

The statement requires certain types of assets to be disclosed separately in the note disclosures about capital assets. The intent is to allow users to make better informed decisions and to evaluate accountability. The requirements are effective for fiscal years beginning after June 15, 2025, and all reporting periods thereafter, though earlier application is encouraged.

The guidance requires separate disclosures for four types of capital assets:

  1. Lease assets reported under Statement 87, by major class of underlying asset;
  2. Intangible right-to-use assets recognized by an operator under Statement 94, by major class of underlying asset;
  3. Subscription assets reported under Statement 96; and,
  4. Intangible assets other than those listed in items 1-3, by major class of asset.

Under the guidance, a capital asset is a capital asset held for sale if the government has decided to pursue the sale of the asset, and it is probable the sale will be finalized within a year of the financial statement date. A government should disclose the historical cost and accumulated depreciation of capital assets held for sale, by major class of asset.

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