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Reclaiming your calendar with intentional time management

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In the world of debits and credits, there’s one account that often runs perpetually overdrawn: your time. As an accountant, you’ve mastered balancing books, but how often does your life feel out of balance?

Deadlines looming, clients calling, and that nagging feeling that you’re always a step behind. Sound familiar? It’s time to flip the script on your relationship with time.

Forget traditional time management advice because, in accounting, cookie-cutter solutions fall flat. You need intentional time management — a tailored approach that aligns your hours with professional ambitions and personal values.

The accounting time crunch: A unique challenge

Tax seasons, audit deadlines, and client emergencies don’t politely wait their turn. They crash into your calendar like uninvited guests, often overstaying their welcome. Add the constant need to stay ahead of regulatory changes and emerging technologies, and it’s no wonder you might feel like there’s never enough time.

Disintegrating clock

But what if you could change this narrative?

Intentional time management goes beyond squeezing more tasks into each hour. It’s a deliberate approach to shaping your days for maximum impact and fulfillment. By viewing time as a valuable asset — much like the financial assets you manage for clients — you can make deliberate, value-driven choices about where and how you invest your hours. 

Here’s how you can start:

  1. Sync with your energy rhythms: Not every hour of your day holds equal potential. Identify your peak energy times and guard them fiercely for your most demanding work. Reserve those sharp morning hours for complex analyses or strategic client meetings. 
  2. Dive deep, emerge productive: With the constant pings and notifications, the ability to focus deeply can be your superpower. Carve out uninterrupted blocks for concentrated work. Start with 30-minute deep dives and gradually extend as your focus muscle strengthens. You’ll be amazed at how much you accomplish when you eliminate the constant context-switching.
  3. Tame the technology beast: Yes, technology is essential in modern accounting. No, it shouldn’t run your life. Set clear boundaries around email and messaging. Try batching communications at set times rather than responding to every alert instantly. Clients and peers will appreciate your thoughtful responses more than your instantaneous ones.
  4. Lead the charge on collaborative time management: Extend these principles to your entire team. Establish “quiet hours” or use shared calendars to coordinate deep work periods. When the whole team masters time, productivity soars collectively.
  5. Wield the power of a strategic no: Every yes comes at the cost of something else. Evaluate new requests against your priorities. Don’t hesitate to decline or delegate tasks that don’t align with your core objectives. Saying no to the wrong things allows you to say yes to what truly matters.

Busy season strategies to manage your time

Busy seasons in accounting are as inevitable as tax day itself. But they don’t have to capsize your work-life harmony. These high-pressure periods can actually become opportunities to refine your time management skills and demonstrate your value. 

Try these approaches:

  1. Set clear client expectations about response times and availability. Most clients appreciate transparency and will respect reasonable boundaries.
  2. Build in recovery periods after intense work sprints. Even short breaks for exercise, meditation or family time can recharge your batteries.
  3. Use quieter periods strategically. Invest in professional development, refine internal processes, or tackle business development initiatives during lulls.
  4. Delegate effectively. Identify tasks that can be handled by team members or outsourced, freeing you to focus on high-value work that truly requires your expertise.

Your journey to intentional time management starts now

Transforming your relationship with time won’t happen overnight, but small steps lead to significant change. Here’s how to begin:

  1. Conduct a time audit. Track your actual time use for a week. Where are you losing hours to low-value activities?
  2. Define your true priorities. What matters most in your work and personal life? Use these as filters for decision-making.
  3. Experiment with time-blocking. Schedule your day in focused chunks, including time for deep work, communication and breaks.
  4. Establish tech boundaries. Set specific times for checking email and messages rather than allowing constant interruptions.
  5. Communicate changes. Let colleagues and clients know about shifts in your availability or response times.
  6. Reflect and refine. Regularly assess what’s working and what isn’t. Be willing to adjust your approach as you learn.

We all know that perfect time management doesn’t exist, especially in accounting. But that doesn’t mean we can’t get better at it. The ideas we’ve talked about here aren’t about turning you into a productivity robot. They’re about helping you find a way to do great work without sacrificing everything else in your life.

Maybe you’ll start by blocking out an hour each morning for focused work. Or perhaps you’ll experiment with setting clearer boundaries around your availability. Whatever you choose, the key is to start somewhere and stick with it long enough to see if it makes a difference.

Start by making your time count — both at work and outside of it. Because at the end of the day, being a great accountant shouldn’t mean you can’t also be a great friend, parent, spouse or whatever else matters to you.

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Accounting

In the blogs: Judge for yourself

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Refunds without taxes; bouncing BOI; never too late for an Employee Retention Credit; and other highlights from our favorite tax bloggers.

Judge for yourself

  • TaxProf Blog (http://taxprof.typepad.com/taxprof_blog/): How income taxation can, and should, be used to regulate judicial misconduct when conduct rules fail.
  • Tax Foundation (https://taxfoundation.org/blog): The German economy has been contracting for two years, with corporate investments trailing those of other European countries. Business confidence remains low, economic outlooks pessimistic. Will the recent election produce tax policy for economic growth?
  • Taxing Subjects (https://www.drakesoftware.com/blog): The IRS has joined the Coalition Against Scam and Scheme Threats with safeguards this season to help you protect clients.
  • Institute on Taxation and Economic Policy (https://itep.org/category/blog/): A new report finds that states could raise $19 billion a year with one policy change targeting corporate tax avoidance: worldwide combined reporting.
  • Taxable Talk (http://www.taxabletalk.com/): To Err Is Golden Dept.: California says it issued incorrect 1099-Gs.
  • Tax Notes (https://www.taxnotes.com/procedurally-taxing): How a section of the TAS Act allows taxpayers who are on an installment agreement or in a CNC status to bring a refund suit even if they haven’t yet fully paid the taxes.
  • Don’t Mess with Taxes (http://dontmesswithtaxes.typepad.com/): Could the federal estate tax wind up halved rather than eliminated?
  • Tax Vox (https://www.taxpolicycenter.org/taxvox): DOGE might assume that those new IRS employees are expendable. Why they’re not.

Report cards

  • Eide Bailly (https://www.eidebailly.com/taxblog): How and why Corporate Transparency Act filing rules are back on.
  • U of I Tax School (https://taxschool.illinois.edu/blog/): Note too that the House has unanimously passed a bill to extend the deadline for pre-2024 reporting companies to 2026.
  • MBK (https://www.mbkcpa.com/insights): So now the deadline is March 21. Unless it isn’t.
  • The Tax Times (https://www.thetaxtimes.com): Though, “in keeping with Treasury’s commitment to reducing regulatory burden on businesses, during this 30-day period FinCEN will assess its options to further modify deadlines, while prioritizing reporting for those entities that pose the most significant national security risks.” 

To the swift

  • Armanino (https://www.armanino.com/articles/): Taylor Swift’s Eras Tour didn’t just shatter records for attendance and ticket sales; it showcased the unique tax challenges entertainers and athletes face when working across multiple states and countries. A look at how such folk can maximize tax credits and incentives.
  • CLA (https://www.claconnect.com/en/resources?pageNum=0): What to remind them about time remaining to claim the ERC via amended returns.
  • TaxProCenter (https://accountants.intuit.com/taxprocenter/): You may not know where they keep coming from but they sure keep coming: unprepared clients and four ways to deal with them.
  • AICPA & CIMA (https://www.aicpa-cima.com/blog): With an eye to the pipeline, why accounting should go out of its way to provide high schoolers with real-world experiences and insights about the profession.
  • Turbotax (https://blog.turbotax.intuit.com): What to remind them about LLC taxes.
  • Current Federal Tax Developments (https://www.currentfederaltaxdevelopments.com/): A look at IRS guidance on issuing health insurance coverage statements to individuals under provisions of the Paperwork Burden Reduction Act.
  • The National Association of Tax Professionals (https://blog.natptax.com/): This “You Make the Call” looks at Sandra, a partner in an LLC and who received a K-1 with $45,000 in Box 19, Code C. The instructions for this current distribution indicate that this is the partnership’s adjusted basis of property immediately before it was distributed to Sandra. Besides the adjusted basis, what does her tax preparer need to know to complete the new Form 7217, “Partner’s Report of Property Distributed by a Partnership,” to be filed with her 1040?
  • Massey and Company (https://masseyandcompanycpa.com/blog/): Software as a Service is tricky for all kinds of taxes given its recurring revenue and service obligations. Best practices and key concepts to navigate SaaS accounting. 
  • Parametric (https://www.parametricportfolio.com/blog): How bond ladders can unlock direct indexing opportunities, including the tax advantages, in fixed income.
  • Vertex (https://www.vertexinc.com/resources/resource-library/filter/field_asset_type/blog?page=0): Key points of transfer pricing and its being an essential aspect of global commerce that directly impacts multinational profitability and tax obligations. 
  • National Taxpayer Advocate (https://www.taxpayeradvocate.irs.gov/taxnews-information/blogs-nta): What to remind them about disaster-related tax relief, including deductibility of relief payments and casualty loss deductions.
  • Virginia – U.S. Tax Talk (https://us-tax.org/about-this-us-tax-blog/): For U.S. persons, purchasing or owning real estate property overseas comes with significant tax and reporting obligations. Nine points U.S. taxpayers should consider.

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Accounting

IRS COO Melanie Krause named acting commissioner

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Treasury Secretary Scott Bessent named Internal Revenue Service chief operating officer Melanie Krause as acting commissioner after the retirement of acting commissioner Douglas O’Donnell.

O’Donnell has been acting commissioner since January, taking over from former IRS commissioner Danny Werfel, who announced he would be resigning on Inauguration Day after President Trump named Billy Long, a former congressman from Missouri, as the next commissioner, even though Werfel’s term wasn’t scheduled to end until November 2027. O’Donnell had been deputy commissioner at the IRS at the time, and was previously acting commissioner from November 2022 to March 2023 during the transition between former IRS Commissioner Chuck Rettig and Werfel. 

“The IRS has been my professional home for 38 years,” O’Donnell said in a statement Tuesday. “I care deeply about the institution and its people and am confident that Melanie will be an outstanding steward of the Service until a new Commissioner is confirmed.” 

The IRS has been going through a period of turmoil, with an estimated 6,700 IRS employees laid off last week in the middle of tax season. A group of former IRS commissioners is warning about the impact, including delayed refunds and longer telephone response times. 

Senate confirmation hearings have not yet been scheduled for Long, but he is expected to be questioned about his record of promoting the fraud-plagued Employee Retention Tax Credit after leaving Congress, as well as his sponsorship of a bill to eliminate the IRS while he was in Congress.

Until Long is confirmed, IRS COO Krause will now move into O’Donnell’s deputy commissioner role and serve as acting commissioner of the nation’s tax agency. 

“On behalf of the Treasury Department, I want to thank Doug O’Donnell for his decades of public service and dedication to the nation’s taxpayers,” Bessent said in a statement Tuesday. “He has been a remarkable public servant, and I wish him the best in retirement. At the same time, Melanie Krause and the agency’s leadership team are well positioned to serve during this critical period for the nation in advance of the April tax deadline.” 

Krause has served as IRS COO since April 2024 after acting as deputy commissioner of operations support since January of the same year. As COO, she oversees the operations including the Chief Financial Officer; Chief Risk Office; Facilities Management and Security Services; Human Capital Office; Office of Chief Procurement; Privacy, Governmental Liaison and Disclosure; Research, Applied Analytics and Statistics. 

She began her career at the IRS in October 2021 as chief data and analytics officer. In this role, in addition to leading the RAAS team, Krause also coordinated research activities including using AI and other advanced analytics. Krause also served as acting deputy commissioner for services and enforcement from November 2022 to March 2023. 

Prior to joining the IRS, Krause spent 12 years in the federal oversight community, including the Government Accountability Office and the Department of Veterans Affairs Office of Inspector General. Krause also maintains an active license as a registered nurse. She holds bachelor, master and doctoral degrees from the University of Wisconsin-Madison.  

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Accounting

PICPA offers guide to recruiting and compensation

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The Pennsylvania Institute of CPAs released a report Tuesday analyzing how firms can attract and retain talent amid the accountant shortage.

The report analyzes how accounting firms in Pennsylvania are structuring compensation, navigating retention and recruitment challenges, and adapting their benefits to remain competitive.

Cryder-Jennifer-PICPA-2024.jpg
Jennifer Cryder

Jennifer Cryder

“Our latest findings make it clear: salary alone isn’t enough to attract and retain top talent in today’s market and firms need to be thinking differently about what matters,” said PICPA CEO Jennifer Cryder in a statement. “Holistic compensation strategies that include competitive benefits, flexible work arrangements, and clear career development pathways are critical in today’s world. Above all, we intend for this report to provide firm leaders with the insights they need to build a sustainable workforce for the future.”

The report found the firms surveyed by PICPA are experiencing inconsistencies in their ability to retain talent, with 48.3% reporting an increase in staff retention, while 24.1% of the respondents saw a decrease and 27.6% said retention remained stable. Firms reported an average salary increase of 8% in June 2024, up from 5% in July 2023, indicating slow but consistent average salary growth.

Offering comprehensive benefits remains a priority, with 88.5% of the firms surveyed providing medical insurance, 80.8% offering dental coverage, and 73.1% including vision insurance for employees.

Efforts to attract talent are changing, with 58.7% of the firms that responded to the survey increasing their hiring activity over the past year, while 37.9% maintained steady recruitment levels.

Many firms are responding to employee expectations for work-life balance, with 80% of the surveyed firms allowing flex hours outside of core hours and 76.9% offering flexible work options year-round.

With over half (54.2%) of the surveyed firms identifying hiring and talent retention as a top priority in 2025, the report stresses the need for firms to move beyond traditional compensation models. The report found a shift toward total rewards strategies — integrating salary, benefits, professional development and work-life balance — is essential to attracting and retaining top talent in an increasingly competitive market.

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