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SafeSend debuts Next Gen Gather AI as part of larger rebrand

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Accounting solutions provider SafeSend announced the rebranding of its SafeSend Suite product to SafeSend One in order to emphasize the addition of its brand new Next Gen Gather AI, included as part of a new Premium Tier package. The software package now offers secure and compliant engagement letters, file transfers, organizers, e-signatures, tax return assembly and delivery, and a new AI-driven gathering capability. 

“The rebranding from SafeSend Suite to SafeSend One marks the launch of the innovative next gen Gather AI feature and a new premium packaging tier,” said SafeSend in a fact sheet on the rebranding. “These exciting updates help solidify SafeSend’s goal to be the trusted partner in providing an end-to-end client experience for accounting firms. This rebrand reflects our commitment to constant evolution, setting trends, supporting firms’ needs, defining the future, and establishing the ‘gold standard’ for an end-to-end taxpayer journey.”

Next Gen Gather AI was described by Steven Lyon, senior product manager, during a demo as a completely new feature that is meant to help accountants do tasks like collect e-signatures on engagement letters, generate questionnaires and collect important documents. 

Once client information is entered, the software begins collecting client information through generating a fillable yes/no organizer. Users can upload their own if they want but it’s not strictly necessary; nor is even sending the fillable organizer in the first place, if the user doesn’t want to do so. 

After that, it adds room for e-signatures on the engagement letter and lets people drag and drop their signatures into the appropriate space. 

Next, the system generates a customizable questionnaire, which can either be built manually or from a template, with space for yes/no, multiple choice and fillable text boxes. 

Then the system makes the document request list using AI. Lyon said “one of the big features” of this part is that if the user uploads the previous year’s organizer, it will automatically generate a document request list based on the information there. People can also choose to use templates, or manually modify the AI-generated list by adding or removing different requests. He noted that users do not necessarily need to send the organizer in order to auto generate the document request list.

Finally, the user chooses their delivery and notification options, as well as sets reminders to the client if they’re taking too long to upload their documents. 

On the clients’ side, said Lyon, they will see an email asking them to please complete their “Gather Request.” After verifying their identities via a one-time code, they can start by signing the engagement letter, then answering the questionnaire. Once completed, they’re taken to the organizer with the fillable yes/no questions and places to enter personal information. Finally they’re taken to the upload screen where they see the requested source documents for the firm. The client can upload many source documents at once, and the software will use AI to recognize those items and automatically map them to the document request list. Those that cannot be auto-categorized will appear on the right of the screen for further inspection. 

The rebranding will also involve a phase-out of individual product logos for SafeSend Returns, SafeSend Exchange and other solutions, as they will be unified under the combined product portfolio of SafeSend One. This shift emphasizes the broader suite’s key features rather than individual product names.

“Our goal has always been to provide a singular, comprehensive solution that enhances the firm-client experience while simplifying the tax process for firms,” said Andrew Hatfield, SafeSend co-founder and chief growth officer. “SafeSend One and Gather AI are the latest demonstrations of our commitment to innovate on behalf of our customers.”

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Accounting

Trump Media had ‘material weakness’ in internal controls

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Trump Media & Technology Group Corp. showed “material weakness” in internal controls over financial reporting, raising risks of misstatements, the firm’s latest quarterly result showed. 

The company carried out an evaluation of its disclosures and controls and found that procedures were not effective, the report said. It cited “failure to design and maintain formal accounting policies, processes and controls to analyze, and account for complex transactions as well as a need for additional accounting personnel who have the requisite experience in SEC reporting regulation.”

The findings come after the company posted a net loss of $31.7 million for the first quarter, which it ended with cash, cash equivalents and short-term investments of $759 million. 

“TMTG’s management determined that the material weakness primarily related to its failure to design and maintain formal accounting policies, processes and controls to analyze, account for and properly disclose income recordation as well as a need for additional accounting personnel who have the requisite experience in SEC reporting regulation,” the company said in a statement. 

The findings raise the risks of a “reasonable possibility that a material misstatement of an entity’s financial statements will not be prevented or detected on a timely basis,” according to the statement.

The media group said it implemented remediation measures including hiring additional accounting staff with the required background and knowledge to rectify the issues.

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Accounting

More companies seek assurance on sustainability reporting

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Approximately three-quarters of large global companies are receiving assurance services on their sustainability reporting, according to a new report.

The report, released Monday by the International Federation of Accountants and AICPA & CIMA, found 73% of large companies from G20 countries obtained assurance on their sustainability disclosures in 2023, up from 69% in 2022. Five years ago, that figure was 51%. Most of the assurance provided both then and now is of limited scope, however. 

Nearly all companies (98%) report some information on sustainability, which is unchanged from last year.

Audit firms, not consultants or other service providers, continue to hold the lead (55%) in offering assurance on sustainability disclosures by large global companies, with broad variations country to country. Audit firms’ overall share of the market declined from 58% in 2022, but there are some mitigating factors for the decrease, including the consolidation of reports.  In the European Union, where audit firms historically supply the majority of sustainability assurance, firms started issuing a single assurance report instead of a series of separate reports, reducing the sheer number of reports issued, though they’re for an increased number of assurance clients..

Consultants and non-audit firm service providers are more likely to release multiple greenhouse gas-related assurance reports (for example, an average of 2.5 assurance reports were generated per company in South Korea in 2023).

When companies get assurance for the first time, they often focus on greenhouse gas-related information and begin by engaging other service providers who specialize in that area.

The report found the increased use of audit firms over the previous year in several countries in 2023, including Singapore (+6 percentage points), South Africa (+4), the United Kingdom (+5) and United States (+5). In the case of the U.S., audit firms’ share of sustainability assurance grew from 23% to 28%.

“Auditors have extensive education requirements, adhere to strict independence rules and possess a deep and holistic view of an organization’s business, processes and risk profile,” said Susan Coffey, CEO of public accounting for AICPA & CIMA, in a statement Monday. “That makes them ideal candidates to perform sustainability assurance engagements, and we’re seeing many boards and audit committees endorsing that view as corporate reporting matures.”

Over three-fourths of companies now report sustainability information with financial disclosures in their annual or integrated reports. Organizations that include sustainability information within such reports typically use their statutory auditor to provide assurance over those disclosures.

Use of sustainability information in annual reports has been rising, with 44% of companies including it in their annual report, up from 18% five years ago. Five jurisdictions experienced double-digit increases in sustainability assurance in 2023: Hong Kong, Indonesia, Mexico, Russia and Saudi Arabia.  

“The largest global companies have responded well to voluntary systems of sustainability reporting and assurance, driven by investor demand,” said IFAC CEO Lee White in a statement. “With new global standards in place, regulators now have the toolkits to move from voluntary to mandatory disclosures over time, which we expect will further drive high-quality, consistent and comparable sustainability-related information for the investing public and all stakeholders. IFAC and our members, including AICPA & CIMA, remain committed to supporting this shift—advancing trust, good governance, and global alignment in sustainability disclosure, united in shaping a future where sustainability information earns the same level of trust as financial reporting.”

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Accounting

Medicaid work requirements sought to fund Trump tax cuts

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House Republicans want to impose work requirements on some Medicaid recipients up to 64 years old and impose more costs on some beneficiaries to help pay for President Donald Trump’s planned sweeping tax package.

The moves, unveiled by Republican leaders in draft legislation Sunday night, are described as ways to better protect coverage to people who most need it. Critics counter that millions of recipients will have trouble navigating complex reporting systems and lose coverage. 

The proposed cuts to the federal health insurance program that offers coverage for poor and disabled Americans are shaping up as one of the most contentious fights in the fiscal package. 

At least 13.7 million people would lose health insurance by 2034 as a result of the bill, which also curtails some Affordable Care Act coverage, according to analysis from the nonpartisan Congressional Budget Office. In total, all the committee’s changes — including those unrelated to heath care — would save the federal government at least $912 billion, the group said.

The bill offered by the Energy and Commerce Committee also includes a menu of other moves, ranging from raising millions of dollars by reauthorizing FCC spectrum auctioning to retaining some unspent climate-related spending — which the committee’s chairman, Brett Guthrie of Kentucky, calls “Green New Deal-style waste.”

The committee Republicans didn’t include the president’s request to force drugmakers to accept lower payments for prescriptions covered by Medicaid by tying them to prices the companies charge foreign governments. Trump, separately on Sunday, said he plans to unveil an executive order on drug pricing Monday morning that would mandate Americans pay no more than people in whatever country has the lowest price. 

A public hearing by the panel is set to begin Tuesday afternoon to advance its proposals. 

Medicaid represents a substantial chunk of the panel’s jurisdiction.

The work requirements target so-called “able-bodied adults without dependents.” Broadly written, it would exclude parents with dependent children, pregnant women, those with a disability and people with substance abuse disorders. 

Republicans are also proposing expanding the fees that some poor and disabled enrollees pay for health care services. The plan also includes a measure that would cut federal funding for states that use their own funds to cover health services for undocumented immigrants. 

Guthrie in an op-ed in the Wall Street Journal published Sunday characterized the changes as addressing “Medicaid waste and abuse.” He highlighted that the legislation would roll back regulations on Medicaid eligibility and enrollment practices established under President Joe Biden, saving the federal government $172 billion over a decade.

“When so many Americans who are truly in need rely on Medicaid for life-saving services, Washington can’t afford to undermine the program further by subsidizing capable adults who choose not to work,” Guthrie said. 

Democrats have attacked the idea of curtailing health coverage to help defray tax cuts they portray as skewed toward wealthier taxpayers. Some moderate Republicans from swing districts have warned they won’t go along with Medicaid cuts they consider too deep.

The plan unveiled by the committee Sunday night was already being criticized by Democrats as going far beyond simply attacking waste and fraud, implementing measures that could make it difficult for even people who qualify to maintain coverage. 

“The overwhelming majority of the savings in this bill will come from taking health care away from millions of Americans,” said Frank Pallone, the top Democrat on the committee. “Nowhere in the bill are they cutting ‘waste, fraud, and abuse’ — they’re cutting people’s health care and using that money to give tax breaks to billionaires.”

The cumulative paperwork burden could be substantial. Beyond proving some enrollees work at least 80 hours per month, Republicans also want to implement more frequent checks on whether some people in the Medicaid program are actually qualified to receive benefits. Checks would occur for people insured through the Affordable Care Act’s expansion population every six months, instead of annually.

The committee also proposes limiting states’ ability to pay their share of Medicaid by placing a moratorium on new or increased taxes on medical providers. Some states tax health care providers such as hospitals to help raise money for state Medicaid budgets. States would also be limited from seeking new payments for providers that exceed Medicare payment rates. 

Critics say limiting provider tax rates would simultaneously limit states’ ability to pay their higher tab as a result of the reductions to federal matching funds.

Health care industry groups that represent insurers and hospitals have lobbied opposing the Medicaid cuts. Hospitals face higher uninsured rates if spending cuts result in more people losing insurance coverage, and insurers that manage Medicaid programs make less money if fewer people are enrolled. Insurers Centene Corp., Elevance Health Inc., UnitedHealth Group Inc., Molina Healthcare Inc., and CVS Health Corp. are major players in administering Medicaid plans. 

Senior pharmaceutical executives mounted a furious lobbying campaign to stop Trump’s drug pricing proposal, which the industry’s largest trade group told lawmakers could cost drug companies as much as $1 trillion in revenue over a decade. The industry got a surprise win in the form of a tweak to the Inflation Reduction Act which would allow drugs to be exempt from Medicare’s drug price negotiation program if they are approved to treat multiple rare diseases.

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