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The accounting profession’s role in ESG reporting

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As the concerns over climate change, depletion of natural resources (i.e., deforestation and water scarcity), and health and safety issues are reaching new levels, there has been growing sentiment among business leaders, investors, consumers and regulators that innovative business strategies and risk management practices are necessary to sustain profitability. Here are a few eye-opening statistics:

  • A global study published in February by the Association of International Certified Professional Accountants and the International Federation of Accountants found that 98% (99% in the U.S.) of companies publicly disclosed some level of environmental, social and governance information. And 69% (88% in the U.S.) have obtained some level of assurance.
  • The CDP Global Supply Chain Report in 2021, a study of over 200 supply chain members with $5.5 trillion in procurement spending, shows that over 90% of companies are engaging suppliers on environmental performance, representing over 41% in year-over-year disclosures.
  • A recent study by another large accounting firm indicates 74% of M&A participants have ESG considerations as part of their agenda; a similar survey by another firm stated that 57% of inventors view sustainability information as “critical” in evaluating investments.

These trends demonstrate the momentum in measuring and reporting information around sustainability, specifically how sustainability strategies translate into longer-term financial performance and cash flows, new products and technologies, and ethical business practices.
What standards are companies using to report its sustainability or ESG information? ESG reporting has had a long history of inconsistency. The above-referenced AICPA and IFAC survey shows that 87% (93% in U,S.) of companies reported under multiple ESG reporting frameworks. However, the past few years have seen a flurry of consolidation, standardization, and alignment in this space that has paved the way for regulations to come into play. Again, this activity is driven by the need for consistent, accurate and relevant data that can be used by stakeholders in making decisions. 

Importantly, ESG reporting is investor-driven. The International Sustainability Standards Board, established in November of 2021, has consolidated international frameworks and standards for ESG reporting and passed its first two rules in June 2023. The European Union formally adopted the European Sustainability Reporting Standards that inform the Corporate Sustainability Reporting Directive rule in July 2023 that allows for interoperability with the ISSB’s new standards.

In the U.S., the Securities and Exchange Commission passed its climate disclosure rule in March 2024, requiring publicly traded companies to report on Scope 1 and 2 emissions, when material. California passed two sets of regulations for greenhouse gas emissions reporting and ESG reporting in October 2023. Illinois, New York, Colorado, Vermont and Maine all have regulations pending in various stages of approval related to ESG reporting and compliance.

Many technology solutions have entered the market to make data aggregation and ESG reporting achievable.

In the coming months and years there are sure to be challenges to ESG reporting regulations in the United States. It is likely that lawsuits will argue claims related to a state’s extraterritorial authority (e.g., requiring Scope 3 emissions from a company’s value stream outside of a state’s jurisdiction). The SEC rule has already been met with significant legal challenges, and the SEC has voluntarily issued a stay pending judicial review. And many are awaiting for the results of the upcoming elections to act. But what is clear in this space is that standardization and consolidation of frameworks have increased significantly, and as a result of this alignment, regulations are being promulgated across the globe and are here to stay. Furthermore, these regulations impact U.S. companies.

 The EU’s ESRS are already effective and apply to multinational companies with significant EU operations. These requirements are expected to affect over 3,000 companies in the U.S. The related assurance requirements begin to rollout in 2025.

Regardless of what happens with the SEC standards, there remains a strong desire from many stakeholders in the United States to formalize regulations for GHG emissions and ESG reporting modeled after the ISSB framework and standards. Many expect the state regulations will fill the gap left by less stringent national regulations, but perhaps at a cost to more complicated, fractured reporting requirements.

The importance of assurance 

To ensure stakeholder’s confidence in the ESG data being disclosed, many companies have started engaging third-party firms to provide assurance on the ESG information. As referenced above, 88% of U.S. companies reporting ESG information obtained some level of third-party assurance. The trend toward greater assurance is evident; however, the high percentage does not tell the full story. For one, 82% of assurance was provided in the form of “limited assurance”. Limited assurance, or review engagements, are much less rigorous than audits. As the use of ESG information continues to increase we should start to see a move from limited to “reasonable” assurance. 

To date most assurance has been voluntary; however, that trend will likely start shifting to mandatory in the coming years as new sustainability reporting standards require assurance. We are already seeing this in Europe with the ESRS. The recent SEC and California regulations also have assurance requirements.

A further look at the firms providing assurance is noteworthy. Most of the assurance service providers in the U.S. are not CPA firms, but rather boutique, engineering and consulting firms. In fact, only 23% of the firms providing assurance in the U.S. were traditional CPA firms. This presents a significant opportunity for the accounting profession.

Similar to sustainability reporting standards, a global baseline for assurance has not existed. That is about to change with the expected issuance of International Standard on Sustainability Assurance 5000 expected to be issued by the International Auditing and Assurance Standards Board by the end of the year.

All of these factors point to the need for the accounting profession to prepare for the increasing demand for assurance services. 

The role of the accountant

What does this all mean for the accounting profession? The evolving landscape of ESG reporting, coupled with the increasing global demand for high-quality, accurate sustainability information, means a significant opportunity for CPAs and accountants to add value to business. CPA firms are perfectly positioned to provide advisory and assurance services, given their infrastructure around audit quality, independence requirements, and professional development. 

The technical training accountants receive in enterprise risk management, internal controls and financial reporting are essential building blocks to the skills needed to implement a successful sustainability reporting program. Just as important are the critical thinking and communication skills needed to influence change across an organization. One of the keys to implementing a successful ESG reporting infrastructure and providing quality assurance services is applying the concept of materiality to business risks and opportunities; this has also been one of greatest challenges to ESG reporting. This is another area CPAs are familiar with.

There is no question that CPA firms will need to invest in cross-functional capacity building and training around the evolving ESG reporting and assurance standards to meet the demands of stakeholders. Firms will also need to establish relationships with subject matter specialists that may not reside within the firm. Many tools have developed in recent years to assist firms in this regard. 

As ESG reporting and assurance requirements expand, companies, investors and other stakeholders will turn to the trusted accounting profession. Those CPA firms that focus now will be best prepared to meet the demand expected in the next few years.

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IRS PTIN renewal season kicks off

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Preparer Tax Identification Number renewal season is underway for all tax professionals

Tax professionals and Enrolled Agents must have a valid PTIN to prepare any federal tax returns for compensation. PTINs expire on Dec. 31 and must be renewed annually. The fee to obtain or renew a PTIN for 2025 is $19.75.

Current PTIN holders will receive formal notification from the IRS Return Preparer Office in the coming weeks.

Tax pros’ steps for renewal:

  • Log in your account PTIN account if you have one.
  • Complete the online renewal application. Verify your personal information and answer a few questions. View a checklist of what you need before starting.
  • Pay the renewal fee via credit/debit/ATM card or eCheck. Upon completion of your application and payment, you’ll receive confirmation that your PTIN has been renewed.
IRS headquarters

Bloomberg via Getty Images

Most first-time PTIN applicants can also obtain a PTIN online in about 15 minutes.

For a paper renewal, which takes six weeks; fill out Form W-12, “IRS Paid Preparer Tax Identification Number Application” PDF. Mail it with the renewal fee to: IRS Tax Pro PTIN Processing Center, PO Box 380638, San Antonio, Texas   78268.

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Key Factors for Optimal Bookkeeping Software Solution Selection

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Selecting the Optimal Bookkeeping Software Solution: Key Factors to Consider

In today’s fast-paced, digital environment, businesses have an abundance of bookkeeping software options to choose from. However, not all platforms are equally suited to every organization’s needs. Selecting the ideal software requires thorough research and evaluation to ensure it effectively supports accounting processes, enhances efficiency, and meets the business’s unique operational demands. This article highlights key factors to consider when choosing the optimal bookkeeping software solution.

User Access and Permissions

A critical starting point in selecting bookkeeping software is determining the number of users who will need access. Many software providers structure their pricing plans based on the number of users, making it essential to assess how many employees, accountants, or managers require permissions to view, edit, or manage financial data. This consideration not only influences costs but also ensures that appropriate security settings are in place to protect sensitive financial information. Businesses should prioritize platforms that offer customizable user roles and permissions, allowing access to be granted according to each individual’s responsibilities.

Integration Capabilities with Other Systems

The ability of bookkeeping software to integrate seamlessly with other operational systems is essential for efficiency. Many modern solutions offer built-in integrations with bank accounts, credit cards, payroll software, customer relationship management (CRM) platforms, e-commerce tools, and inventory management systems. Such integrations reduce the need for manual data entry, minimize the likelihood of errors, and enable real-time financial tracking. For businesses that rely heavily on multiple tools, it is crucial to choose bookkeeping software that supports smooth data exchange across platforms to streamline processes and enhance productivity.

Robust Reporting and Financial Statement Generation

Effective bookkeeping software must offer advanced reporting capabilities that align with standard accounting practices and business-specific needs. The software should provide customizable reports that allow businesses to track critical metrics, such as cash flow, profit margins, and accounts receivable. Reporting flexibility ensures that stakeholders—whether internal or external—receive clear and actionable financial insights. Additionally, the ability to generate compliant financial statements, such as income statements, balance sheets, and cash flow statements, is essential for meeting regulatory requirements and supporting strategic decision-making.

Mobile Access and Cloud Technology

As remote work becomes increasingly common, cloud-based bookkeeping software solutions have grown in importance. Cloud platforms allow users to access financial data securely from any location, using mobile devices or web browsers. This flexibility ensures that accounting teams and business leaders can monitor and manage financial information on the go, facilitating faster decision-making. When selecting bookkeeping software, businesses should assess their mobile access needs and choose platforms that offer reliable mobile apps or responsive interfaces that enhance accessibility and collaboration.

Industry-Specific Features

Certain industries—such as construction, nonprofits, retail, and professional services—have unique accounting requirements. For example, construction companies may need to track project-based expenses, while nonprofits must adhere to specific reporting standards. Selecting bookkeeping software with industry-specific features can help businesses reduce the need for manual adjustments and ensure that the system aligns with operational workflows. These tailored functionalities can improve accuracy and efficiency, making it easier to meet both day-to-day and long-term accounting objectives.

Implementation, Training, and Customer Support

Even the most feature-rich bookkeeping software will fail to deliver value without proper implementation and team adoption. Vendors that offer comprehensive implementation support and seamless integration services can make the transition to new software smoother. Additionally, access to training resources—such as webinars, tutorials, and customer support—ensures that employees can quickly become proficient in using the software. Businesses should evaluate the quality of vendor support, including availability of live assistance and responsiveness to inquiries, to ensure ongoing success.

Cost vs. Value: A Balanced Approach

While pricing is an important consideration, businesses should not select bookkeeping software based solely on cost. The goal is to find a solution that delivers the best value by meeting both current and future accounting needs efficiently. In some cases, higher-priced software may offer features or integrations that significantly reduce manual work and increase accuracy, providing a strong return on investment over time. Companies should carefully weigh the total cost of ownership, including subscription fees, implementation expenses, and potential upgrades, against the benefits the software provides.

Scalability and Future Needs

Businesses evolve over time, and their accounting requirements grow more complex. It is crucial to choose bookkeeping software that can scale with the business, accommodating future needs without requiring frequent platform changes. Features such as multi-currency support, automated invoicing, and advanced analytics may become essential as the organization expands. Opting for scalable software ensures that the system remains a valuable tool even as the business grows.

Selecting the optimal bookkeeping software is a strategic decision that requires a comprehensive evaluation of various factors. From user access and integration capabilities to mobile access and industry-specific features, businesses must align software functionality with their operational needs. Proper implementation, along with reliable vendor support and training resources, ensures smooth adoption and long-term success. While pricing is an important factor, the focus should be on finding a solution that provides the most value by streamlining accounting processes and preparing the organization for future growth. By taking a balanced approach to these considerations, businesses can select the best bookkeeping software to enhance financial management and drive success in a competitive marketplace.

Norene

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Strategies for Effective Financial Record-Keeping System

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Accounting Record Keeping

Maintaining well-organized financial records is essential for both individuals and businesses. A robust record-keeping system ensures accountability, aids in financial planning, supports legal compliance, and prepares you for unforeseen events. However, without a structured approach, managing financial documents can quickly become overwhelming. This article explores strategies for building an efficient and sustainable financial record-keeping system.

Identify Records to Retain

The first step in developing a reliable system is identifying what documents you need to keep. Regulatory requirements, tax obligations, and future needs will determine which records are essential. Individuals typically retain documents such as tax returns, bank statements, pay stubs, investment reports, medical bills, insurance policies, and purchase receipts for high-value items. Businesses, on the other hand, need to store financial statements, general ledgers, payroll records, accounts payable and receivable reports, W-9s, 1099s, and various tax forms.

Understanding the scope of required records ensures that nothing crucial is missed and establishes a solid foundation for organizing your system.

Develop a Logical Organizational Structure

Once you know what records to retain, the next step is to design an intuitive filing system. A logical structure helps maintain order and makes retrieval quick and painless. For both physical and digital records, it’s helpful to create primary categories such as Banking, Taxes, Assets, and Insurance. Within these categories, you can further divide documents by year or type.

Physical records can be organized using labeled folders, with color-coded categories for quick identification. Digital files should mirror this structure, ensuring consistency across both formats. Using cloud storage platforms with folder hierarchies makes it easy to manage digital records efficiently.

Ensure Security and Controlled Access

Financial records often contain sensitive information, so security must be a priority. For physical documents, consider using a locking file cabinet or a safe to prevent unauthorized access. When it comes to digital records, cloud storage solutions with encryption, multi-factor authentication (MFA), and role-based access permissions offer robust security.

Routine backups are also critical to prevent data loss. Schedule regular cloud backups or store files on external hard drives to ensure recoverability in case of technical failures or cyber incidents.

Implement Processes for Ongoing Organization

Establishing a system is only half the battle—maintaining it requires consistent processes. Introduce habits that encourage the continuous integration of new records. For example, set up a designated bin or tray for physical documents that need to be filed. Schedule weekly or monthly sorting sessions to prevent paperwork from piling up.

Digital records can be managed efficiently with the help of mobile scanning apps, which allow you to upload and store documents instantly. Automating document uploads or using templates for financial reports can also help reduce administrative workload.

Define Record Retention Policies

A well-organized financial record-keeping system includes clear retention guidelines. Different types of records have varying lifespans, particularly when it comes to tax and legal documentation. Tax-related files, for example, often need to be kept for three to seven years, while loan documents and property deeds may require longer retention.

Implement an annual archiving process to remove outdated records and free up space. Be sure to securely dispose of old physical documents through shredding and properly delete digital files to maintain data security.

Review and Update the System Regularly

As business operations evolve or personal circumstances change, your financial record-keeping system must also adapt. Periodically assess the system’s effectiveness to ensure it aligns with current needs. Technological advancements, regulatory changes, or the addition of new financial processes may necessitate updates.

Regular evaluations help you identify inefficiencies, improve workflows, and implement new tools that can further enhance your record-keeping efforts. Staying proactive in maintaining your system ensures it remains optimized over time.

The Benefits of a Structured Record-Keeping System

Creating an organized financial record-keeping system requires upfront effort, but the long-term benefits far outweigh the initial investment. A well-maintained system improves efficiency, reduces stress during tax season, ensures legal compliance, and provides quick access to critical documents when needed. For businesses, an effective record-keeping system supports better financial management and helps avoid costly mistakes, such as missed deadlines or lost receipts.

Whether managing personal finances or business accounts, a systematic approach keeps you in control. By following these strategies, you can establish a financial record-keeping system that is secure, sustainable, and adaptable to future needs. In the long run, the effort invested in building a reliable system pays off with enhanced organization, improved decision-making, and peace of mind.

An effective financial record-keeping system is essential for staying organized, meeting legal obligations, and preparing for the unexpected. By identifying the necessary records, creating a logical structure, ensuring security, and defining retention policies, individuals and businesses can manage financial documents efficiently. Regular evaluations and updates keep the system optimized as circumstances evolve. Ultimately, a well-organized approach to financial record-keeping promotes accountability, compliance, and readiness for whatever the future holds.

Norene

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