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Art of Accounting: Barry Melancon’s parting words about future of small firms

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Barry Melancon is retiring as president and CEO of the AICPA  at the end of this month. One of his last presentations in that role was at the Accountants Club of America last week. I have been fortunate to know Barry and to have attended many of his presentations and especially his annual visits to the ACA, which he has been doing since he started at the AICPA in 1995.

Much has been written about Barry and I am sure much more will be written about him. I am looking forward to reading much of this. Also, he will not withdraw into the sunset and will continue to make an impact on whatever he chooses to get involved in.  

His presentation at the ACA covered a lot of ground and included expected tax legislation under the Trump administration, the growing federal debt, private equity incursion into public accounting, the growing use and reliance on artificial intelligence, training new skills for staff and accelerating their growth into the new services they will be needed to perform, and his thoughts about the future of small practices, which make up about 43,000 of the estimated 44,000 accounting practices in America. I took extensive notes on everything he said, but I want to share some of his comments about small practices along with some of my thoughts.

Barry Melancon - Engage 2021

AICPA president and CEO Barry Melancon speaking at Engage 2021

Barry did not define the size of a “small” practice, but I believe they are practices with a single owner working alone up to those with not more than 50 people; and with possibly 15,000 practices with not more than a half dozen people. However, in the whole scheme of commerce, even firms with 50 people are small businesses. The Big Four are huge, ranging from over 50,000 upwards to 170,000 personnel worldwide and revenues from $12 billion to $33 billion. The next dozen firms have revenues over $1 Billion and employ from 4,000 to 17,000 people. These numbers are based on the 2024 Accounting Today Top 100 Firms, published in the March 2024 issue. That is pretty big, but many at the lower end of that group and just below them evidently feel they cannot compete effectively and are merging together, being rolled up to create bigger organizations or joining in with private equity firms. 

Barry feels there is an important and definite need that small firms are filling. But he suggests that small practices would be better positioned for the future if they concentrated on developing a specialization in a niche. To do this, they should decide on their business model, who their market is, what they feel they could do better than anyone else or at least excel at, examine what their clients’ needs are and what the market would value. They should also recognize who they could partner with when a client requires services beyond their expertise. He suggested that a small firm can no longer be all things to all clients as many have been in past times through to the present. 

I liked what Barry said, how he said it and I agree with him. However, I think that when niches are identified, they refer to technical services, types of accounting services or industries. I think that small accounting practices need to consider “trusted advisor services” as a niche. I would define this as being available to clients when they need guidance, want a knowledgeable and independent sounding board, need someone who is aware of their entire situation and who is responsible for keeping everything on track. That is what small firm partners do for their clients. Incidental to this, they also do tax returns and prepare financial statements, give necessary tax, financial, estate, succession and business planning advice and the overall coordination and execution to make sure everything is done properly. I know that because that is what I did my entire career, along with my partners. We also trained our staff to follow our lead and many of them have evolved into their own successful practices. In effect I considered myself an “expert generalist” and that was my niche.

It wasn’t easy, but neither is anything else, especially becoming an expert in a specialized area. Becoming an expert generalist needs a stronger than basic knowledge in each of the areas I mentioned in the previous paragraph. It doesn’t mean becoming an expert in any of those areas but being very good in them. You need to be good enough to handle about 90% to 95% of the issues that arise and able to recognize when you cannot handle something and need to bring in a “real” expert. That is why Barry’s advice about establishing a network of other accountants that could be brought in to consult with your clients is prescient. Without that network, I don’t think you could serve your clients properly and would actually be doing them a disservice.

Small business clients are primarily family owned or have two or three partners. However, some can have revenues into the hundreds of millions of dollars with substantial bank debt. The financial statements of the smaller revenue clients can usually be handled completely by the accounting firm, but any audits and especially the audits of the larger revenue clients can be done by larger accounting firms with the regular firm preparing the workpapers, writing the financial statement and perhaps performing an occasional internal control review. Likewise, a larger firm could review the tax returns before they are finalized, as they can with tax plans and other issues as necessary or as they arise.

A small business client cannot expect their accounting firm to have all the expertise necessary for all situations but would trust them to recognize when they need to call in an expert and would understand the added charges. The client is buying the relationship, trust, availability, overall knowledge of the client with crucial insights and proven judgement.

A lot will be written about Barry Melancon’s impact on the profession and moving it forward … really forward. I also learned a lot from him that has influenced a lot of what I did and will be doing. He was a giant in our midst, and we all owe him gratitude for redefining our profession in a way that puts accountants ahead of the changes rather than us trying to catch up. He saw the future and moved us forward to meet it. 

Mark Koziel will be succeeding Barry as the president and CEO of the AICPA and will be continuing Barry’s pattern of presenting his views of the profession and where it is heading at the ACA on Feb 10. Here is a link to register if you wish to attend either in person or virtually or if you want additional information about this fine group. https://accountantsclubofamerica.org/.

Do not hesitate to contact me at [email protected] with your practice management questions or about engagements you might not be able to perform.

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Accounting

Remaking the partnership model for young accountants

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I am optimistic about the “trusted advisor” destination that the accounting profession has marked as its territory, but skeptical of the partnership model as a means of transportation to that promised land. Why? It has to do with young, talented people in public accounting, and the choices that I see them make when they are equipped with complete information. 

In growing my firm, Ascend, over the last two years, I have invested thousands of hours in conversation with managing partners and executive committees. During these discussions, I have heard many firm leaders that I admire advocate on behalf of their brightest young people: “Lisa is a rockstar … how is partnering with you going to be better for her?” 

I have likewise sat in conferences where industry thought leaders proclaim private equity as “the best thing that could happen to young people;” from eyeballing it, the median age in those rooms approached 60! It is encouraging that rising stars of my generation have collectively become the object of deep concern and spirited debate as the profession learns to surf a wave of capital that is challenging tradition, but frankly, it is a shame that young leaders often lack access to the context that would allow them to form their own view and participate in conversation directly. 

That needs to change. So, “Lisa,” if you are out there, I am speaking directly to you. You and other young, talented people of our generation need information to plan for your own future, not a scripted ending penned by someone else with positive intent. Getting up to speed involves confronting the challenges of the partnership model, building awareness of alternatives, and thinking about how you should engage in discussion, once you feel informed. Here’s a crash course.

What is happening to the partnership model?

To start, ownership in a CPA firm is more expensive today than it ever has been. There is more than $15 billion of private capital (more than 1x revenue for the remaining, independent G400) that has decided an ownership stake is worth more than what your firm’s partnership agreement says it is. 

The offer on display from smart money is tempting — access to liquidity much sooner, with better tax treatment, and the chance for “multiple bites at the apple,” with resources to fuel future value creation. While a growing list of firms have opted into that deal, others still have chosen to hold steady to independence; in doing so, fiercely independent firms are beginning to reprice their partnership agreements to bridge this widening gap between the market valuation of a CPA firm and the discount that has historically been used for internal succession. 

What does that mean for you? Partner buy-ins will become more expensive and look-back provisions that allow retired partners to eat into a future sale of the firm will become more common. Young people, your partnership may persist, but the older generation isn’t going to cede all surplus economic value to you forever. It is going to cost more to become an owner, and you need to be prepared for that eventuality.

At the same time, maintaining independence is getting costlier. Independence has long been a virtue of our profession, but make no mistake, it has never been free — growth, fueled by a strong value proposition to clients and employees, is what has propped up the independent partnership model as a way of serving others, organizing talent, and creating wealth for many generations. 

Historically, this has taken periodic reinvestment to sustain — hiring talent from competitors before clients follow; putting up working capital to tuck in a new firm; sampling a la carte technology products like SafeSend and Aiwyn that hit the market. Sadly, this window-shopping pace of reinvestment is not going to cut it anymore. Our profession is navigating a rapidly changing backdrop, which is calling for expensive, transformative change in a compressed period.

Here’s what I mean: If you take the time to forecast the next 10 years of public accounting supply (i.e., credentialed CPAs in America) and demand (i.e., U.S. total addressable market), the well-documented conclusions are:

  • 75% of today’s CPAs will have retired in the next decade; and,
  • Revenue per CPA is projected to 2.7x during that period, because new entrants are declining. 

That alone is the most precipitous change in labor dynamics since these statistics have been tracked. What is less covered, but equally important, is that 10 years from now, more than 85% of CPAs in America will have less than 10 years of experience. Think about that: We need to achieve a 2.7x growth in personal productivity, with nine in 10 professionals having less than a decade of experience. What does a 10-year person do in your firm today? Can they drink a tsunami from a fire hose?
It all begs the question of how firm leaders are going to respond to this market-driven reality. Build a global team that can go toe to toe with U.S. CPAs on technical expertise and client service? Automate away half our billable hours? Rebuild a professional development curriculum with “Lean” manufacturing principles to cut partner cook time from 20 years to 10? All the above? 

It can be done, and the market share opportunity for firms that do this successfully is hard to overstate, but these initiatives take many millions of dollars to pursue, functional expertise to get right, and deep commitment to test, learn and, ultimately, produce results.

If you are on the outside of a partnership looking in, take a step back with clear eyes and you’ll see that you are being taxed twice for entry: once to purchase your ownership stake relative to its historical cost, and once more to make investments in your firm that are greater than ever before required, at a pace that’s unprecedented, without a guarantee of paying off. 

There are some important questions to ask as you take stock of this reality: Have you talked about how much this will cost? Would your firm be effective at deploying the money you choose to set aside? Will today’s senior partners share in the cost with you, and start now? Are you willing to spend the money for the chance of an ordinary income payout between ages 65 to 75, at a discount to the then-market price? Given how these trends affect your ability to win talent, how will you guarantee that someone will stand behind you in 25 years to make the same bet you are making today?

These questions should be discussed broadly. You may have satisfying answers, but to make forward progress as a firm, your partner group must agree with you, and there is no time to waste.

What is the alternative?

If you don’t want to merge your firm into another, the primary alternative to going it alone is to trade in the keys to your unfunded partnership for private equity backing. To offer a pithy comparison, partnering with private equity has several advantages relative to your status quo:

  • Important investments are made with other people’s money;
  • Corporate governance permits faster decision-making at a moment where pace matters;
  • The economic model is more efficient, and can be more generous: equity participation happens earlier; ownership always trades at a market price; liquidity is more frequent and tax-advantaged;
  • All of this done right creates a better place to work, and the flywheel turns; and,
  • Other industries show us that the flywheel can turn indefinitely.

And yet, these easily understood benefits are subject to valid lines of inquiry from those peering in:

  • If ownership changes hands frequently, who is to say the ride will be smooth?
  • Are incentives aligned in a way that upholds quality standards?
  • How should I sort through all the different forms of private equity that exist (local equity versus parent equity; minority versus majority, dealing with PE directly versus through an operating company like Ascend; etc.)?

All good questions, especially because not all private equity is created equally. These pros and cons can only be weighed appropriately through education, and there would be much more to discuss.

Where to go from here?

Get your seat at the table. My purpose in writing is not to drive you to a specific conclusion, but instead to give you the context needed to form your own. 

If you are on a path to becoming an owner in your firm, you are committing (consciously or not) to what is becoming one of the more expensive investments in the U.S. economy. I understand how busy practitioners are, but it is worth knowing if you are positioned to realize a return on that investment via the partnership model. 

You can do that by:

  • Demanding clarity on your firm’s direction;
  • Seriously assessing the “how” behind the vision that is shared with you; and finally, 
  • Encouraging leadership to explore options, which I have found to sharpen thinking regardless of a firm’s ultimate decision around go-it-alone versus sponsorship.

Our generation is the one that will navigate this sea change in public accounting. Create the time to underwrite your future and make your opinion known.

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Accounting

Boomer’s Blueprint: 4 ways algorithms can improve your accounting firm

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As CPA firms grow into the $10 million to $100 million revenue range, operational complexity increases, especially during peak periods like tax season. Leadership must prioritize strategies to reduce friction, improve efficiency, and enhance the client and staff experience. Algorithms, defined as systematic processes designed to solve specific problems, are a key enabler in achieving these goals. 

By automating repetitive tasks, algorithms can save hundreds of hours during the busiest times, allowing staff to focus on high-value activities and improving client satisfaction.

Four specific examples of areas where algorithms can help firms are described below, but no matter the area, adopting algorithms requires deliberate planning and execution:

1. Identify opportunities

  • Assess pain points in tax, audit, scheduling, and advisory workflows.
  • Identify routine tasks that consume excessive time during peak periods.

2. Gather and analyze data

  • Evaluate the availability of client and internal data to support automation.
  • Determine additional data needs and acquisition strategies.

3. Experiment and iterate:

  • Pilot small-scale solutions, such as automating a single tax form process or scheduling tool.
  • Refine based on results and user feedback.

4. Scale and integrate:

  • Implement successful pilots across teams or departments.
  • Provide staff training to maximize adoption and effectiveness.

5. Measure and optimize:

  • Use key performance indicators such as time savings, error reduction, and client satisfaction to assess the impact.

Quick wins for immediate impact

To build momentum, start with high-impact initiatives:

  • Tax workflow automation: Automate the completion, e-signature, and filing of forms like 8879 and 4868, and notify clients of estimated tax payments due via an automated communication system.
  • Audit data preparation: Use algorithms to download client data, generate trial balances, and perform risk analysis.
  • Scheduling optimization: Implement an algorithm-driven scheduling tool to automate meeting coordination, resource allocation, and deadline tracking.

Conclusion

Algorithms are transformative tools that empower CPA firms to operate more efficiently while delivering enhanced value. By automating routine tasks in tax, audit, scheduling, and advisory services, firms can save significant time, improve accuracy, and foster stronger client relationships. The key to success lies in adopting a strategic roadmap — identifying opportunities, running experiments, and scaling solutions. Mindset is paramount.

For CPA firms navigating the challenges of growth and complexity, algorithms represent a critical investment in operational excellence, enabling staff to focus on what truly matters: delivering exceptional client experiences. Think — plan — grow!

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Accounting

Two-thirds of clients ready to change auditors

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More than two-thirds (70%) of U.S. audit clients are ready to change firms within the next three years, according to a new report.

Inflo’s “Creating a New Audit Experience for U.S. Businesses” report found that 34% of respondents said they are “very likely” to switch auditors in the next three years, 36% are “somewhat likely” and 15% are “not sure.” The remaining 14% of respondents were evenly split in saying switching was “somewhat unlikely” or “very unlikely.”

Clients with the most employees (250 employees or more) were the highest to report it was “very likely” they would switch firms. Meanwhile, clients with fewer employees (less than 50 employees) were the highest to report it was “very unlikely” they’d switch firms.

By far the most common reason causing a client to look for a new firm was high fees (44%). When asked how much more clients would be willing to pay for an audit that “gave you more value,” respondents answered 5-10% more (33%), 11-20% (31%) and 21-30% (14%). Five percent of respondents answered “nothing.”

chart visualization

Subsequently, clients said the leading factors influencing their decision to accept or resist fee increases were perceived value and quality of service (42%), relationship with the audit firm (40%), meeting deadlines (39%), level of justifications and transparency regarding an increasing (35%), responsive communication (35%) and the frequency of previous fee increases (34%). 

(Read more: Average audit fees grew 6.41%)

The second most common reason causing a client to switch auditors was communication (28%), followed by quality and rigor of the work (24%), technical knowledge and support (22%), project management (21%), lack of innovation (21%) and lack of technology adoption (20%). Sixteen percent of respondents reported, “We are not experiencing any issues.”

“This research makes one thing clear: U.S. businesses are demanding a better audit experience,” Inflo CEO Mark Edmondson said in a statement. “From high fees based on outdated pricing models to technology that hasn’t changed since the 1990s, the approach of many audit firms is driving business away.”

Additionally, nearly half of respondents (45%) said they’d like auditors to improve on the use of technology to add more value to their audits, followed by the time needed from their team and insights on their organization (38% each).

“The good news is that clients care about their audits. They want them to play a key role in driving operational improvement and consistent business growth,” Edmondson said. “Audit firms that act on the report’s findings will be rewarded with rising fee incomes and a continually growing client base.”

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