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Tax Fraud Blotter: Public mistrust

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The price of flame; a guy at the IRS; package deal; and other highlights of recent tax cases.

Nome, Alaska: Businesswoman Tina H. Yi, of Anchorage, Alaska, has pleaded guilty to evading taxes on income from her business.

Yi was the sole owner and operator of SJ Investment, a hotel, bar and liquor store. Yi created the business around April 2007 and operated it until around October 2017, when the property was destroyed in a fire.

From around 2014 to 2018, Yi maintained two sets of financial records relating to the business income and expenses, one accurate and one that understated business income. Yi provided the false records to her accountant to prepare returns, and her 2014 through 2018 returns were false.

Yi caused a total tax loss to the IRS of more than $550,000.

Sentencing is Oct. 11. Yi faces up to five years in prison as well as a period of supervised release, restitution and monetary penalties. 

Houston: Tax preparer Christopher J. Guevara has admitted to aiding or assisting in the preparation of a false 2017 income tax return.

From at least 2018 to 2020, Guevara owned and operated Chris Tax Service and admitted to placing false Schedule A deductions, residential energy credits and Schedule C businesses on returns he prepared, resulting in inflated and undeserved refunds. Guevara admitted to placing $26,857 in false business losses that were listed on the 2017 Schedule C. The tax loss to the U.S. on that return was some $13,390. 

Guevara took responsibility for $123,458 in losses to the IRS and has agreed to pay that amount in restitution. 

Sentencing is Oct. 31. Guevara faces up to three years in prison and a possible $250,000 fine. 

Plainview, Illinois: Former Illinois State Senator William Samuel McCann Jr. has been sentenced to 42 months in prison to be followed by two years of supervised release, and ordered to pay $683,816.61 in restitution for fraudulent use of campaign funds, money laundering and tax evasion.

McCann engaged in a five-year scheme, converting more than $600,000 in campaign funds to his personal use. A state senator from various districts from 2011 to 2019, he formed the Conservative Party of Illinois and, in 2018, launched an unsuccessful bid for governor. He previously lived in Carlinville, Illinois, and owned and operated two construction-related businesses. He also organized multiple political committees and from April 2011 to November 2018 received more than $5 million in donations.

McCann used campaign funds to purchase personal vehicles, pay personal debts, make mortgage payments and pay himself. On his joint return for 2018, McCann failed to report income from rental payments to himself for the RV trailer and motorhome and used $10,000 from a campaign account for a down payment on a motorhome.

McCann pleaded guilty to all nine counts of the indictment, which charged him with seven counts of wire fraud, one count of money laundering and one of tax evasion. The penalty for each count of wire fraud and the count of money laundering is up to 20 years in prison. For tax evasion, the statutory penalty is up to five years.

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Roanoke, Virginia: Brian Hoeppner, owner of a payroll processing and tax prep business, has been sentenced to three years in prison for wire fraud and for filing a false return.

Hoeppner, who previously pleaded guilty, owned and operated Blue Ridge Bookkeeping and had several clients. One hired him to handle her company’s payroll, file the company’s employment tax returns and submit all related paperwork and payments to the IRS.

From at least September 2012 through December 2019, Hoeppner billed this client for her company’s employment taxes. Rather than pay these taxes to the IRS, he spent the money on personal expenses and her company’s employment taxes went unpaid. When the IRS sent notices to this client, Hoeppner lied that “he had a guy at the IRS” who was sorting things out.

After several years of notices, this client demanded that she accompany Hoeppner to a meeting he had set up with the IRS. Just before the meeting, Hoeppner admitted to her that he had been stealing her company’s payments, in all more than $125,000. As of December 2019, this client was still responsible for paying more than $240,500 in taxes, penalties, interest and costs; she almost shuttered her business to come into compliance with the IRS.

Hoeppner was also ordered to pay $58,361 in restitution to this client and $218,445.32 in restitution to the IRS.

Investigation also uncovered that from 2009 through 2013 Hoeppner stole employment taxes from at least one other client. In addition to accruing a debt to the IRS of more than $10,000, the owners discovered that Hoeppner stole a $14,112 federal refund check that the IRS had issued to the company.

On his false personal income tax returns, Hoeppner also failed to report his embezzlement income and overreported withholdings he had paid to the IRS.

Houston, Alaska: Former tax preparer and former municipal treasurer Jess Adams has been sentenced to 30 months in prison for embezzling more than $1 million from the City of Houston, Alaska, and from a Wasilla, Alaska, equipment company and then evading taxes on the embezzled profits.

From 2015 through 2018, Adams was the treasurer for Houston. He used this access to direct electronic transfers from the city’s bank account to a personal account that he maintained to hide embezzled money, creating fictitious entries in the city’s accounting records to disguise these payments as legitimate business expenses.

In October 2018, Houston placed Adams on administrative leave; he resigned his position the next month.

A year later, Adams was employed as a bookkeeper by an equipment company. Again, he directed electronic transfers from the company’s account to personal accounts that he’d opened to hide the embezzled money and used fictitious entries in the company’s accounting software to make the transfers look legitimate. He then laundered the money.

A former seasonal tax preparer for a national tax advisory company, Adams filed false individual income tax returns for 2016 through 2021. These returns did not disclose the embezzled income.

He was also ordered to serve three years of supervised release and pay more than $1.5 million in restitution to the United States, as well as additional restitution to the City of Houston and to the equipment company.

Guilford, Connecticut: Businesswoman Michelle Ann Gilson has pleaded guilty to failure to pay payroll taxes.

Gilson co-owned and co-operated B&M Package Solutions and formerly owned and operated Epic Empirez, both package-delivery companies. Gilson was responsible for company books, payroll and invoices, and for collecting and paying over certain federal taxes from her employees and for her companies paying their share of FICA taxes.

Investigation revealed that beginning in 2017 Gilson failed to report employees’ federal income and FICA taxes and failed to pay over withheld amounts.

Gilson pleaded guilty to one count of willful failure to pay over withholding taxes for multiple quarters during 2017 through 2022. She has agreed to pay some $1,407,831 in restitution to the IRS.

Sentencing is Oct. 9. Gilson faces up to five years in prison. 

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How to Create an Effective Invoice Process for Small Businesses

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How to Create an Effective Invoice Process for Small Businesses

A well-designed invoice is crucial to ensuring timely payments, maintaining consistent cash flow, and building strong client relationships. Invoicing is more than just paperwork—it plays a key role in the financial health and professional image of a business. When invoices are clear and professional, they encourage prompt payments and minimize disputes. Poorly constructed invoices, however, can result in delays, misunderstandings, and even missed payments.

The Basics of Professional Invoicing

Crafting a professional invoice begins with the basics. Essential elements should include the business name, logo, and contact information. Each invoice should be assigned a unique invoice number—using a format like “2024-01-001” (year-month-number) helps in keeping them easily organized. Additionally, clearly stating the issue date and due date is vital for clarity.

Creating Clear Service Descriptions

A detailed service or product description is the core of an effective invoice. Specificity is key—list the quantities, rates, and applicable taxes for each item. Assuming that clients recall the details of a service can lead to confusion; clarity prevents disputes. Invoices should include subtotals for each category and a bold final amount due, ensuring that the payment amount is easily identifiable. Additionally, it’s crucial to outline accepted payment methods and provide clear instructions for how payments should be made.

Avoiding Common Invoicing Mistakes

Sending invoices to the wrong contact is a common error that can lead to unnecessary payment delays. Maintaining an up-to-date database of client billing contacts and payment preferences can prevent these issues. Confirming who is responsible for accounts payable before sending invoices is a prudent practice.

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Importance of Timing and Payment Options

The timing of invoice issuance can impact payment speed and client relations. Invoices should be sent promptly upon project completion to ensure timely payments. Establishing and adhering to a regular invoicing schedule fosters consistency and reduces delays.

Offering multiple payment options can further expedite payments. Clients often expect flexible and convenient payment methods. While digital payments like ACH transfers and credit cards may incur small fees, the benefits of faster payments usually outweigh the costs. Many businesses have seen significant reductions in average payment times by offering online payment solutions.

Leveraging Technology for Invoicing

Technology can greatly enhance the invoicing process. Reliable invoicing software can automate routine tasks such as issuing recurring invoices, sending payment reminders, and tracking outstanding payments. However, it is important to remember that technology is not infallible. Regular human oversight is necessary to identify potential errors that automated systems might overlook.

Essential Checklist for Invoice Accuracy

Consistency in the invoicing process is critical. Creating a checklist for invoice preparation can help maintain accuracy. Key items to verify include:

  • Confirming correct client details.
  • Checking all calculations for accuracy.
  • Ensuring the stated payment terms align with agreements.
  • Reviewing client preferences for invoice delivery.
  • Double-checking the applicable tax rates.

This checklist serves as a final review before sending any invoice to ensure it meets professional standards.

Implementing Effective Follow-up Procedures

Prompt follow-up on overdue payments is a necessary component of an effective invoicing system. Sending a gentle reminder around 15 days after the due date, followed by a firmer notice at 30 days, can often encourage payment without damaging client relationships. Maintaining a record of all communications related to payments is essential for clarity and documentation.

Conclusion

An efficient invoicing process not only facilitates timely payments but also reinforces professionalism, showing respect for both the business’s work and the client’s time. A clear, consistent, and well-maintained invoicing system directly impacts financial stability and client satisfaction. By focusing on accuracy, timing, and communication, businesses can significantly improve their cash flow and strengthen professional relationships with clients.

A successful invoicing strategy lies in keeping the process simple, ensuring consistency, and always maintaining a professional standard. This disciplined approach to invoicing contributes to better financial outcomes and more enduring client partnerships.

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PCAOB calls off NOCLAR standard for this year

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Facing a backlash from audit firms over its proposal to toughen the standards for failing to detect noncompliance with laws and regulations, the Public Company Accounting Oversight Board has decided to delay action on the standard this year.

The PCAOB proposed the so-called NOCLAR standard in June, with the goal of strengthening its requirements for auditors to identify, evaluate and communicate possible or actual noncompliance with laws and regulations, including fraud. However, the proposed standard provoked resistance from a number of auditing firms and state CPA societies like the Pennsylvania Institute of CPAs and spurred a comment letter-writing campaign organized by the Center for Audit Quality and the U.S. Chamber of Commerce that was supported by prominent business trade groups like the American Bankers Association, the Business Roundtable, the Retail Industry Leaders Association and more. 

Earlier this week, the PCAOB issued staff guidance outlining the existing responsibilities of auditors to detect, evaluate and communicate about illegal acts. The PCAOB was slated to finalize the NOCLAR standard by the end of this year, but after the election it has put the standard on hold for now, anticipating the upcoming change in the administration in Washington, D.C.

“Following the recent issuance of staff guidance, the PCAOB will not take additional action on NOCLAR this year,” said a PCAOB spokesperson. “We will continue engaging with stakeholders, including the SEC, as we determine potential next steps. As our process has demonstrated, the PCAOB is committed to listening to all stakeholders and getting it right.”

PCAOB logo - office - NEW 2022

One reason for the change of plans is that the PCAOB anticipates changes in the regulatory environment under the Trump administration, especially in the Securities and Exchange Commission, which would have to approve the final standard before it could be adopted. The Trump administration is likely to replace SEC chairman Gary Gensler, who has spearheaded many of the increased regulatory efforts at the Commission and encouraged the PCAOB to update its older standards and take a tougher stance on enforcement and inspections. President-elect Trump, in contrast, has promised to eliminate regulations, and Gensler’s push for increased regulation has attracted the ire of many in the financial industry.

According to a person familiar with the PCAOB process, no further action is expected until further consultation with the SEC under the incoming administration can take place. 

Questions have arisen over whether the PCAOB might decide to repropose the standard with modifications given the amount of opposition it has attracted. That is to be determined pending review of the comment letters that have been received, as well as a roundtable from earlier this year, along with responses from targeted inquiries from firms in their approach relating to NOCLAR. 

PCAOB board members Christina Ho and George Botic were asked about the NOCLAR proposal on Wednesday at Financial Executives International’s Current Financial Reporting Insights Conference, and Ho acknowledged the pushback. 

“We’ve heard strong opposition from the auditing profession, public companies, audit committees, investors, academics and others,” said Ho. “The PCAOB has received 189 individualized comments to date on that proposal. This proposal now has the third highest number of comment letters in the history of PCAOB. That did get a lot of attention. Commenters overwhelmingly called for a reproposal or withdrawal of the proposed standard so that that is definitely something that I am looking at a lot, and I also voted against the proposal. I have spoken to various stakeholders, including investors, audit committee chairs and members, and some preparers as well. The question I got asked repeatedly was, what problem is PCAOB trying to solve? And the people I spoke to believe that there have been improvements in financial reporting quality over the past 20 years, and that obviously is consistent with the CAQ study noting a consistent decline in restatements. While there’s always room for improvement, they noted that a balance is necessary between increased investor protection and increased auditor implementation costs that are ultimately passed on to issuers, and that the NOCLAR proposal lacks such a balance. That is what I have heard from the comment letters, so that pretty much summarizes what I have seen, and I’m still obviously thinking about it.”

Botic noted that the proposal came before he joined the board, but he referred to the staff guidance that had been issued earlier in the week by the PCAOB on the existing requirements.

Last week, the PCAOB updated its standard-setting and rulemaking agendas before the outcome of the election was known. Now with the uncertainty over the regulatory environment, the PCAOB is mindful of the difficulty of having the SEC decide on whether to approve it, especially if the five-member commission becomes evenly split among two Republican members and the two Democrats if Gensler departs or is ousted. The PCAOB feels the SEC needs adequate time to review and educate itself on the proposed standard, rather than having to jam it through a two-two commission, especially with the amount of engagement that will need to take place given such an important standard, according to a person familiar with the matter.

The PCAOB expects it to remain on the docket for 2025 but doesn’t want to try to jam it through this year. However, the PCAOB announced Friday that it has scheduled an open board meeting next Thursday, Nov. 21, on another proposed standard on firm and engagement metrics, which has also provoked pushback from many commenters, but is still slated to be finalized this year.

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Accountants eye sustainable business management

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Accountants are increasingly being asked to deal with sustainability issues as more businesses are called upon by investors to report on how they are dealing with issues like climate change and carbon emissions.

This week, amid the United Nations COP29 climate change conference in Azerbaijan, business leaders have been playing a larger role, including fossil fuel companies, prompting an open letter on Friday from environmental groups calling for reforms in the COP process. 

ESG standard-setters have also been playing a role at COP, with groups like the Global Reporting Initiative and the Carbon Disclosure Project signing a memorandum of understanding to deepen their collaboration on making their standards interoperable as the International Sustainability Standards Board reported progress on growing acceptance of its standards by 30 jurisdictions around the world.

Last month, the Institute of Management Accountants released a report on why business sustainability depends on the competencies of management accountants. The report discusses the critical areas in which management accountants are crucial to ensuring sustainability within their organizations, along with how existing accounting capabilities support sustainable business.

Institute of Management Accountants headquarters in Montvale, N.J.

“The main focus and the main attention right now in the ESG field is going to compliance, to the reporting parts,” said Brigitte de Graaff, who chaired the IMA committee that authored the report. “There are a lot of rules and regulations out there.” 

For right now, those rules and regulations are mostly voluntary in the U.S., especially with the Securities and Exchange Commission’s climate disclosure rule on hold. But in the European Union, where de Graaff is based in Amsterdam, companies have to comply with the Corporate Sustainability Reporting Directive. 

“In Europe, of course, there is not a lot of voluntary reporting for the larger companies anymore, but it’s all mandatory with a huge amount of data points and aspects that they need to report, so there’s a lot of focus right now on how to comply with these rules and regulations,” said de Graaff. “However, there’s also a lot of discussion going on about whether it should be about compliance. What’s the reason for reporting all these aspects? For us what was really important was that there is a lot of opportunity for management accountants to work with this kind of information.”

She sees value beyond purely disclosing ESG information. “If you use this information, and you integrate this in your organization, there’s much more value that you can get out of it, and it’s also much more part of what kind of value you are creating as an organization, and it’s much more aligned with what you were doing,” said de Graaff. 

The report discusses the benefits of the information, and how management accountants can play an important role. “You can use and integrate this in your FP&A and your planning processes,” said de Graaff. “You can integrate this kind of information in your strategy, something that management accountants are very well equipped for, but also to track performance and see how you’re actually achieving your goals, not only on financial aspects, but also on these nonfinancial aspects that are much broader than the E, S and G factors.”

The report discusses how to go beyond the generic environmental, social and governance parts of ESG to understand how they relate to a business’s core operations and make it more sustainable.

Management accountants can even get involved in areas such as biodiversity. “Even though, as a management accountant, you might not be an expert on marine biology and what the impact of your organization is underwater, you are able to tell what are the checks that have been performed on this,” said de Graaf. “Is this a common standard? Is this information that is consistently being monitored throughout the organization? Or is it different and what are the benchmarks? What are the other standards? These kinds of processes are something that management accountants are well aware of, and how they can check the quality of this information without being a subject matter expert on every broad aspect that may entail in this ESG journey that an organization is on.”

ESG can become part of the other work that management accountants are already involved in performing for their organizations.

“Ultimately there are a lot of competencies that management accountants were already doing in their organization, and ESG might sometimes seem unrelated, but it basically ties in into the competencies that we already know,” said de Graaff. “I hope that with this report, we can also show that the competencies that we are so familiar with, that we’ve been dealing with other strands of financial information, that you can basically also use these competencies in the ESG arena. Even though there’s a lot that seems very new, if you are aware of how you can tie that in, you can use the skills that you already have, the skill set that you have as a management accountant, to really improve your risk management processes, your business acumen, your operational decision making, etc. I hope that with this publication, we can also take away a little bit of the big fear that might be around a huge topic, as ESG is now. This is actually just a very interesting and exciting way to look at this kind of information, and we are very well equipped to help organizations navigating through this changing ESG regulation world.”

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