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Key Factors for Optimal Bookkeeping Software Solution Selection

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Selecting the Optimal Bookkeeping Software Solution: Key Factors to Consider

In today’s fast-paced, digital environment, businesses have an abundance of bookkeeping software options to choose from. However, not all platforms are equally suited to every organization’s needs. Selecting the ideal software requires thorough research and evaluation to ensure it effectively supports accounting processes, enhances efficiency, and meets the business’s unique operational demands. This article highlights key factors to consider when choosing the optimal bookkeeping software solution.

User Access and Permissions

A critical starting point in selecting bookkeeping software is determining the number of users who will need access. Many software providers structure their pricing plans based on the number of users, making it essential to assess how many employees, accountants, or managers require permissions to view, edit, or manage financial data. This consideration not only influences costs but also ensures that appropriate security settings are in place to protect sensitive financial information. Businesses should prioritize platforms that offer customizable user roles and permissions, allowing access to be granted according to each individual’s responsibilities.

Integration Capabilities with Other Systems

The ability of bookkeeping software to integrate seamlessly with other operational systems is essential for efficiency. Many modern solutions offer built-in integrations with bank accounts, credit cards, payroll software, customer relationship management (CRM) platforms, e-commerce tools, and inventory management systems. Such integrations reduce the need for manual data entry, minimize the likelihood of errors, and enable real-time financial tracking. For businesses that rely heavily on multiple tools, it is crucial to choose bookkeeping software that supports smooth data exchange across platforms to streamline processes and enhance productivity.

Robust Reporting and Financial Statement Generation

Effective bookkeeping software must offer advanced reporting capabilities that align with standard accounting practices and business-specific needs. The software should provide customizable reports that allow businesses to track critical metrics, such as cash flow, profit margins, and accounts receivable. Reporting flexibility ensures that stakeholders—whether internal or external—receive clear and actionable financial insights. Additionally, the ability to generate compliant financial statements, such as income statements, balance sheets, and cash flow statements, is essential for meeting regulatory requirements and supporting strategic decision-making.

Mobile Access and Cloud Technology

As remote work becomes increasingly common, cloud-based bookkeeping software solutions have grown in importance. Cloud platforms allow users to access financial data securely from any location, using mobile devices or web browsers. This flexibility ensures that accounting teams and business leaders can monitor and manage financial information on the go, facilitating faster decision-making. When selecting bookkeeping software, businesses should assess their mobile access needs and choose platforms that offer reliable mobile apps or responsive interfaces that enhance accessibility and collaboration.

Industry-Specific Features

Certain industries—such as construction, nonprofits, retail, and professional services—have unique accounting requirements. For example, construction companies may need to track project-based expenses, while nonprofits must adhere to specific reporting standards. Selecting bookkeeping software with industry-specific features can help businesses reduce the need for manual adjustments and ensure that the system aligns with operational workflows. These tailored functionalities can improve accuracy and efficiency, making it easier to meet both day-to-day and long-term accounting objectives.

Implementation, Training, and Customer Support

Even the most feature-rich bookkeeping software will fail to deliver value without proper implementation and team adoption. Vendors that offer comprehensive implementation support and seamless integration services can make the transition to new software smoother. Additionally, access to training resources—such as webinars, tutorials, and customer support—ensures that employees can quickly become proficient in using the software. Businesses should evaluate the quality of vendor support, including availability of live assistance and responsiveness to inquiries, to ensure ongoing success.

Cost vs. Value: A Balanced Approach

While pricing is an important consideration, businesses should not select bookkeeping software based solely on cost. The goal is to find a solution that delivers the best value by meeting both current and future accounting needs efficiently. In some cases, higher-priced software may offer features or integrations that significantly reduce manual work and increase accuracy, providing a strong return on investment over time. Companies should carefully weigh the total cost of ownership, including subscription fees, implementation expenses, and potential upgrades, against the benefits the software provides.

Scalability and Future Needs

Businesses evolve over time, and their accounting requirements grow more complex. It is crucial to choose bookkeeping software that can scale with the business, accommodating future needs without requiring frequent platform changes. Features such as multi-currency support, automated invoicing, and advanced analytics may become essential as the organization expands. Opting for scalable software ensures that the system remains a valuable tool even as the business grows.

Selecting the optimal bookkeeping software is a strategic decision that requires a comprehensive evaluation of various factors. From user access and integration capabilities to mobile access and industry-specific features, businesses must align software functionality with their operational needs. Proper implementation, along with reliable vendor support and training resources, ensures smooth adoption and long-term success. While pricing is an important factor, the focus should be on finding a solution that provides the most value by streamlining accounting processes and preparing the organization for future growth. By taking a balanced approach to these considerations, businesses can select the best bookkeeping software to enhance financial management and drive success in a competitive marketplace.

Norene

Accounting

Tariffs put Fed in tough spot, raise growth and price fears

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An aggressive suite of tariffs announced Wednesday by President Donald Trump will significantly complicate the Federal Reserve’s job as it struggles to quash inflation and avoid an economic downturn, likely keeping officials in wait-and-see mode.

“They’re basically our worst-case scenario,” said Diane Swonk, chief economist at KPMG, who said the tariffs raised the likelihood of an economic slowdown in the U.S.

But Swonk and other economists said Fed officials will likely hold off on lowering rates to cushion the economy while they assess the potential impact of the tariffs on inflation.

The levies, which are harsher than many analysts were anticipating, are expected to raise prices on trillions of dollars in goods imported each year if left in place. A full blown trade war, with escalating retaliatory tariffs between the U.S. and other countries, could disrupt supply chains, reignite inflation and worsen a souring economic outlook.

Trump said Wednesday the U.S. would apply a minimum 10% levy on all imports to the U.S., but tariffs on many countries will far exceed that. China’s cumulative effective rate is estimated to exceed 50%. The European Union will have a 20% levy and Vietnam is seeing a 46% tariff.

Bloomberg Economics estimated the new levies could lift the average effective tariff rate in the U.S. to around 22%, from 2.3% in 2024. Omair Sharif, president of Inflation Insights LLC, calculated a level of 25% to 30%.

For Fed officials still working to rein in the price gains that spiked during the pandemic, however, the inflationary fallout from the president’s actions may limit policymakers’ ability to step in and bolster the economy. 

Fed Chair Jerome Powell is scheduled to speak at a conference Friday in Arlington Virginia.

“It puts the Fed between a rock and a hard place,” said Jay Bryson, chief economist for Wells Fargo & Co. “On the one hand, if growth slows and the unemployment rate comes up, they want to be more accommodative, they want to be cutting rates. On the other hand, if inflation goes up from here, they kind of want to be raising rates. So it really puts them in a tough spot.”

Joseph Brusuelas, chief economist at RSM US LLP, agreed the new regime was far tougher than many analysts expected and will raise the probability of a US recession.

“I expect inflation into 3% to 4% range by the end of the year,” he said, adding the Fed isn’t likely to provide a cushion to the economy with rate cuts in the near to medium term. “The act taken today by the White House puts the Fed in much more difficult position, given the pressure on both sides of its mandate.”

By Thursday morning, some economists had lowered their projections for the number of interest-rate cuts they see in 2025. Morgan Stanley said they now expect no cuts this year, down from one.

Investors, however, tilted the other way. Fed funds futures, possibly reflecting higher recession fears, implied the outlook for rate reductions had increased. That market now points to three to four cuts this year. 

The Fed left borrowing costs unchanged last month. Policymakers have emphasized the labor market is healthy and the economy is solid overall. But the uncertainty caused by Trump’s rapidly-evolving trade policies had stoked fears of higher inflation and tanked sentiment among consumers and businesses even before Wednesday’s announcement.

A closely watched survey from the University of Michigan showed consumers’ outlook for inflation over the next 5 to 10 years rose in March to its highest level in more than three decades. The outlook for personal finances declined to a record low.

Many business leaders are in wait-and-see mode, putting investment plans on hold until there is more clarity in the outlook for tariff policy and tax legislation. Forecasters have also downgraded their growth outlook for the year, according to the latest Bloomberg survey of economists.

A substantial escalation in tariff tensions with back-and-forth retaliatory levies against major trading partners could slow economic activity in the U.S. and globally, economists said.

“If you get that escalation scenario, then you’re just talking about fundamentally less productive economies around the world,” Seth Carpenter, chief global economist at Morgan Stanley, said Wednesday morning on Bloomberg TV ahead of the tariff announcement. “It’s not a zero-sum game. It could actually be a net loss for the whole global order.”

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Accounting

Continuous auditing: A new era for external auditors or a challenge to tradition?

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External auditors have long been tasked with ensuring financial integrity, detecting fraud and providing an independent opinion on a company’s financial statements.

Now, with the rise of continuous auditing, this role is evolving. Should auditors be involved in real-time financial monitoring? Will continuous auditing enhance audit quality or introduce new risks? And will AI and automation result in continuous audits that are more efficient, or will it drive up complexity and costs?

These questions go beyond technology — they redefine the audit function, independence and financial reporting expectations. The potential is huge, but so are the challenges that come with it.

What is continuous auditing?

Think of a traditional audit like an annual medical check-up — you go in once a year, the doctor reviews your health and gives you an assessment based on that visit. Continuous auditing? That’s more like wearing a smartwatch that tracks your health 24/7, constantly looking for issues as they happen. It uses AI, automation and analytics to monitor transactions in real time. Instead of waiting until the end of the reporting cycle, risks, anomalies and possible control issues are flagged as they happen.

At first glance, continuous auditing seems like a clear win — faster fraud detection, stronger financial oversight and fewer year-end surprises. But it also raises a critical question: If auditors are reviewing financial data year-round, are they expected to report findings externally in real time? And if they are not, could that expose them to greater liability?

The shift from traditional audits to continuous audits

Auditors traditionally provide independent opinions after management closes the books, but continuous auditing challenges this boundary. When auditors monitor financials year-round, the distinction between independent oversight and management’s control function can become blurred — at least in perception.

Flagging issues at many touchpoints during the year may also introduce concerns about their accountability for financial outcomes before the final opinion is issued.

Independence will always be a core pillar of auditing, both in fact and perception. As auditors engage in real-time monitoring, the challenge becomes ensuring they remain objective third parties rather than part of management’s oversight process. Regulators must then establish clear safeguards to uphold auditor independence while leveraging continuous auditing’s benefits.

AI and automation

This shift isn’t just happening because companies want it — it’s happening because AI and automation have made it possible. And let’s be honest: this technology is a game-changer. AI is transforming auditing by enabling real-time anomaly detection, predictive risk assessment and full population testing with greater accuracy than traditional sampling.

For audit firms, this means a fundamental shift in how audits are conducted. AI isn’t just making audits faster — it’s enabling full population analysis to catch risks that sampling might miss, automating repetitive tasks to give auditors more time for complex judgment calls, and strengthening fraud detection with continuous monitoring that builds investor confidence. How ready are firms to embrace this transformation?

What about the cost of continuous auditing?

Cost is another part of this debate around continuous auditing. Continuous auditing smooths workloads year-round, optimizing firm resources and specialists. AI handles routine transactions, freeing auditors to focus on complex, high-risk (high value) areas requiring expert judgment. It also allows management to have visibility of the audit fee build-up — distinguishing between tasks that can be automated with AI and the specialized work that demands deeper professional judgement. 

While continuous auditing offers those advantages, one could argue this may lead to higher audit fees if auditors are “on the ground” 24/7, the cost of upfront investment in AI tools, and added complexity in maintaining compliance with new regulations. The final answer depends on how firms adopt it — but in the long run, efficiency gains and stronger risk detection (i.e., preventing costly year-end financial restatements) may strongly justify the investment.

Will auditors fully embrace continuous auditing?

The demand for faster financial assurance is already here. Shareholders want more transparency and faster reporting, regulators want better oversight, and companies see AI-driven monitoring as an advantage. For this to happen, regulatory standards will need to evolve to address real-time assurance and how it aligns with auditor independence. Audit firms will need to balance technology investment with governance structures that ensure objectivity, transparency and liability-mitigation.

As companies (and internal audit practitioners) adopt rolling and periodic assurance models with AI-driven monitoring, the shift to a fully continuous audit model for external audit is not just a possibility — it’s within reach. But getting there requires more than just technology; it demands clear regulatory frameworks, strategic investment, and strong legal protection and independence safeguards to maintain trust in the audit process.

AI and automation will rewrite the playbook, shifting audit expectations from a single annual opinion to rolling, real-time insights. With historical audits losing their shine, more stakeholders are asking for a better solution.

Continuous auditing is no longer theoretical — it’s happening now. The challenge is ensuring it enhances audit quality while maintaining independence. With AI redefining expectations, are audit firms, regulators and businesses ready to embrace this shift? The conversation is just beginning — where do you stand?

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Accounting

Big Four firms lose a bite of share for audits in 2024

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The top accounting firms lost a piece of market share for public company audits in 2024.

The 10 firms with the most Securities and Exchange Commission audit clients accounted for 65% of the total market (excluding special-purpose acquisition companies), down from 70% in 2023, according to Ideagen Audit Analytics’ annual “Who Audits Public Companies” report.

Deloitte overtook Ernst & Young for the top spot, auditing 901 clients compared to EY’s 869 clients. EY, which had 971 clients the previous year, dropped over 100 clients as the company sought to tailor its clientele, according to the report. Meanwhile, PricewaterhouseCoopers and KPMG both gained clients and expanded their market share, and Crowe crept back into the top 10 after BF Borgers shut down in May 2023.

There were 6,285 SEC registrants in 2024, down roughly 300 from the previous year and down roughly 600 from 2022. The number of SPACs also dropped to 150, down from 300 SPACs the prior year. This trend is unsurprising as SPACs that went public during the boom of 2021 have mostly completed their lifecycles.

By jurisdiction, mid-tier firms (defined as the 10 firms with the highest audit fees, excluding the Big Four) lost two points of their U.S. market share, with 18% of market share in 2024 versus 20% in 2023. However, mid-tier firms ate up 26% of foreign market share, up 14 points from the previous year.

Market shares by U.S. region remained largely unchanged year-to-year, with the Big Four holding the largest share of New England (68%) and holding their smallest share in the Southeast (47%). 

By industry, the Big Four lost considerable market share in energy and transportation, from 71% in 2023 to 58% in 2024; their share was eaten up by other firms.

Ideagen’s report includes any registrants that filed a periodic report with the U.S. Securities and Exchange Commission after Jan. 1, 2024. The auditor market share figures were as of Jan. 31, 2025. 

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