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Data security in accounting integrations

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As an accountant, you’re probably working with tons of data daily, be that client financial data or tax information. And what makes the process even harder is dealing with it across various platforms.

As cyber threats toward financial information only grow, accounting firms stand at a higher risk of being attacked by hackers. According to data that Deloitte shared with The Wall Street Journal, cyberattacks on accounting and financial data are becoming a significant concern for businesses. In 2023, 34.5% of over 1,100 C-suite executives surveyed revealed their organizations had been targeted by cyber adversaries. 

So that’s where the main question arises: How can you protect valuable data while keeping operational efficiency? This article will discuss the red flags of data security risks in accounting and offer best practices for mitigating and avoiding these threats.

Why financial data is so vulnerable

It’s no surprise that financial data is just a gold mine in the eyes of hackers. A recent IBM and Ponemon Institute report shows that the overall cost of a breach in 2024 has risen to a record high of $478,000 — a 10% increase from the previous year. 

The reasons behind these threats are crystal clear. According to a Cofense report, finance is among the top targeted industries due to its vast amounts of sensitive information, including details such as account numbers, personal details, transaction records, etc.

This data is a prime target for attracting unwanted attention from hackers and malicious insiders.

Today’s financial systems are incredibly complex, and this will only add to the challenge. The more integrated your systems, the greater the risk of a breach, especially if you’re missing some key controls such as encryption or real-time monitoring.

Integration

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Even though software solutions keep growing, not all providers prioritize accounting security. Many of them fail to invest in critical safeguards like regular security audits or real-time encryption, leaving cracks in the system. And this basically leaves an open door for cybercriminals. 

So, how can you ensure your financial data doesn’t become the next target?

As we’ve already mentioned, one of the greatest difficulties of practicing accountants is working with financial data in transition between different systems. Whether your client is managing their sales through various channels of sale, or accepting payment through various gateways, all this information has to be channeled to one system. If it isn’t, you risk missing data, which can lead to discrepancies in the future. 

But when data is passed through multiple platforms, how do you ensure its safety? Let’s dive into the major challenges and see how to overcome them.

Challenge No. 1: Data silos and fragmentation. Financial data is often scattered across isolated systems — payroll on one platform, client financials on another, and tax information elsewhere, creating a maze of tools. When these systems don’t communicate smoothly, operations slow down, and the risk increases. Why? Each platform may have different security standards, leaving financial data exposed during transfers.

Solution: Self-service integration tools will ease data management. AI-powered tools can help streamline data from various silos into one cohesive, secure system, making it easier to monitor and protect. And always have a safety net: encrypted backups. This simply means that if something goes wrong, you’re prepared for a quick recovery.

Challenge No. 2: Compliance with regulations. Data security regulations, like GDPR and HIPAA, demand tight controls when handling sensitive financial information. But here’s the kicker: Different platforms often come with their own security protocols, and ensuring that every one of them meets these strict regulations across multiple jurisdictions is a serious challenge.

Solution: Equip your integration platforms with strong security features like encryption, audit trails, and role-based access controls that meet regulatory standards. That’ll be your golden ticket. 

Fortunately, most software solutions make it easy to verify their security credentials directly on their websites. So, if you’re looking for a tool to streamline workflows between PayPal and QuickBooks Online, or want to integrate an additional platform for one of your clients, the first thing you’ll be looking for is whether or not the software provides top-tier accounting cybersecurity

Challenge No. 3: Compliance with regulations. The biggest risk occurs during the data transfer. When data moves between systems, if not properly encrypted, it’s vulnerable to interception. Weak access controls only make matters worse, as unauthorized personnel can gain access to sensitive financial data.

Solution: Encryption should be used with strong mechanisms, such as AES-256 or RSA, to protect your data. Securing the communication of systems via SSL/TLS will ensure that even if your data gets intercepted, they won’t be able to read it. This can be complemented with multifactor authentication, which requires users to verify their identity with more than just a password.

Challenge No. 4: Integrating hybrid systems. Many accountants rely on a mix of cloud-based solutions and legacy on-premise systems, which can be unsafe from a security point of view. These systems often operate with vastly different architectures, data standards, and security protocols, which makes integration difficult and leaves gaps for attackers.

Cloud platforms, while being flexible, tend to be more vulnerable due to their openness, whereas on-premise systems may rely on outdated security measures. 

Solution: To close these gaps, accountants should adopt modern integration platforms that support both cloud and on-premise systems. To reduce the attack surface, use secure APIs for communication between systems, with strict authentication protocols like OAuth in place to ensure that only authorized users can access sensitive data. APIs should also be limited to specific functions to minimize exposure.

Conclusion

There are numerous challenges associated with data security in integrated accounting, and finding an effective control solution is paramount both internally and externally. Overlooking these issues or making hasty decisions, especially when handling sensitive financial information, can lead to serious and costly consequences.

To prevent this, accountants must be proactive: Regularly update your security measures, and select reliable solutions that safeguard financial data, both now and in the future.

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Accounting

XcelLabs launches to help accountants use AI

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Jody Padar, an author and speaker known as “The Radical CPA,” and Katie Tolin, a growth strategist for CPAs, together launched a training and technology platform called XcelLabs.

XcelLabs provides solutions to help accountants use artificial technology fluently and strategically. The Pennsylvania Institute of CPAs and CPA Crossings joined with Padar and Tolin as strategic partners and investors.

“To reinvent the profession, we must start by training the professional who can then transform their firms,” Padar said in a statement. “By equipping people with data and insights that help them see things differently, they can provide better advice to their clients and firm.”

Padar-Jody- new 2019

Jody Padar

The platform includes XcelLabs Academy, a series of educational online courses on the basics of AI, being a better advisor, leadership and practice management; Navi, a proprietary tool that uses AI to help accountants turn unstructured data like emails, phone calls and meetings into insights; and training and consulting services. These offerings are currently in beta testing.

“Accountants know they need to be more advisory, but not everyone can figure out how to do it,” Tolin said in a statement. “Couple that with the fact that AI will be doing a lot of the lower-level work accountants do today, and we need to create that next level advisor now. By showing accountants how to unlock patterns in their actions and turn client conversations into emotionally intelligent advice, we can create the accounting professional of the future.”

Tolin-Katie-CPA Growth Guides

Katie Tolin

“AI is transforming how CPAs work, and XcelLabs is focused on helping the profession evolve with it,” PICPA CEO Jennifer Cryder said in a statement. “At PICPA, we’re proud to support a mission that aligns so closely with ours: empowering firms to use AI not just for efficiency, but to drive growth, value and long-term relevance.”

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Accounting is changing, and the world can’t wait until 2026

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The accountant the world urgently needs has evolved far beyond the traditional role we recognized just a few years ago. 

The transformation of the accounting profession is not merely an anticipated change; it is a pressing reality that is currently shaping business decisions, academic programs and the expected contributions of professionals. Yet, in many areas, accounting education stubbornly clings to outdated, overly technical models that fail to connect with the actual demands of the market. We must confront a critical question: If we continue to train accountants solely to file tax reports, are we truly equipping them for the challenges of today’s world? 

This shift in mindset extends beyond individual countries or educational systems; it is a global movement. The recent announcement of the CIMA/CGMA 2026 syllabus has made it unmistakably clear: merely knowing how to post journal entries is insufficient. Today’s accountants are required to interpret the landscape, anticipate risks and act with strategic awareness. Critical thinking, sustainable finance, technology and human behavior are not just supplementary topics; they are essential components in the education of any professional seeking to remain relevant. 

The CIMA/CGMA proposal for 2026 is not just a curriculum update; it is a powerful manifesto. This new program positions analytical thinking, strategic business partnering and technology application at the core of accounting education. It unequivocally highlights sustainability, aligning with IFRS S1 and S2, and expands the accountant’s responsibilities beyond mere numbers to encompass conscious leadership, environmental impact and corporate governance. 

The current changes in the accounting profession underscore an urgent shift in expectations from both educators and employers. Today, companies of all sizes and industries demand accountants who can do far more than interpret balance sheets. They expect professionals who grasp the deeper context behind the numbers, identify inconsistencies, anticipate potential issues before they escalate into losses, and act decisively as a bridge between data and decision making. 

To meet these expectations, a radical mindset shift is essential. There are firms still operating on autopilot, mindlessly repeating tasks with minimal critical analysis. Likewise, many academic programs continue to treat accounting as purely a technical discipline, disregarding the vital elements of reflection, strategy and behavioral insight. This outdated approach creates a significant mismatch. While the world forges ahead, parts of the accounting profession remain stuck in the past. 

The consequences of this shift are already becoming evident. The demand for compliance, transparency and sustainability now applies not only to large corporations but also to small and mid-sized businesses. Many of these organizations rely on professionals ill-equipped to drive the necessary changes, putting both business performance and the reputation of the profession at risk. 

The positive news is that accountants who are ready to thrive in this new era do not necessarily need additional degrees. What they truly need is a commitment to awareness, a dedication to continuous learning, and the courage to step beyond their comfort zones. The future of accounting is here, and it is firmly rooted in analytical, strategic and human-oriented perspectives. The 2026 curriculum is a clear indication of the changes underway. Those who fail to think critically and holistically will be left behind. 

In contrast, accountants who see the big picture, understand the ripple effects of their decisions, and actively contribute to the financial and ethical health of organizations will undeniably remain indispensable, anywhere in the world.

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Republicans push Musk aside as Trump tax bill barrels forward

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Congressional Republicans are siding with Donald Trump in the messy divorce between the president and Elon Musk, an optimistic sign for eventual passage of a tax cut bill at the root of the two billionaires’ public feud.

Lawmakers are largely taking their cues from Trump and sticking by the $3 trillion bill at the center of the White House’s economic agenda. Musk, the biggest political donor of the 2024 cycle, has threatened to help primary anyone who votes for the legislation, but lawmakers are betting that staying in the president’s good graces is the safer path to political survival.

“The tax bill is not in jeopardy. We are going to deliver on that,” House Speaker Mike Johnson told reporters on Friday.

“I’ll tell you what — do not doubt, don’t second guess and do not challenge the President of the United States Donald Trump,” he added. “He is the leader of the party. He’s the most consequential political figure of our time.”

A fight between Trump and Musk exploded into public view this week. The sparring started with the tech titan calling the president’s tax bill a “disgusting abomination,” but quickly escalated to more personal attacks and Trump threatening to cancel all federal contracts and subsidies to Musk’s companies, such as Tesla Inc. and SpaceX which have benefitted from government ties.

Republicans on Capitol Hill, who had —  until recently — publicly embraced Musk, said they weren’t swayed by the billionaire’s criticism that the bill cost too much. Lawmakers have refuted official estimates of the package, saying that the tax cuts for households, small businesses and politically important groups — including hospitality and hourly workers — will generate enough economic growth to offset the price tag.

“I don’t tell my friend Elon, I don’t argue with him about how to build rockets, and I wish he wouldn’t argue with me about how to craft legislation and pass it,” Johnson told CNBC earlier Friday.

House Budget Committee Chair Jodey Arrington told reporters that House lawmakers are focused on working with the Senate as it revises the bill to make sure the legislation has the political support in both chambers to make it to Trump’s desk for his signature. 

“We move past the drama and we get the substance of what is needed to make the modest improvements that can be made,” he said.

House fiscal hawks said that they hadn’t changed their prior positions on the legislation based on Musk’s statements. They also said they agree with GOP leaders that there will be other chances to make further spending cuts outside the tax bill. 

Representative Tom McClintock, a fiscal conservative, said “the bill will pass because it has to pass,” adding that both Musk and Trump needed to calm down. “They both need to take a nap,” he said.

Even some of the House bill’s most vociferous critics appeared resigned to its passage. Kentucky Representative Thomas Massie, who voted against the House version, predicted that despite Musk’s objections, the Senate will make only small changes.

“The speaker is right about one thing. This barely passed the House. If they muck with it too much in the Senate, it may not pass the House again,” he said.

Trump is pressuring lawmakers to move at breakneck speed to pass the tax-cut bill, demanding they vote on the bill before the July 4 holiday. The president has been quick to blast critics of the bill — including calling Senator Rand Paul “crazy” for objecting to the inclusion of a debt ceiling increase in the package.

As the legislation worked its way through the House last month, Trump took to social media to criticize holdouts and invited undecided members to the White House to compel them to support the package. It passed by one vote.

Senate Majority Leader John Thune — who is planning to unveil his chamber’s version of the bill as soon as next week — said his timeline is unmoved by Musk. 

“We are already pretty far down the trail,” he said.

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