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Data security in accounting integrations

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As an accountant, you’re probably working with tons of data daily, be that client financial data or tax information. And what makes the process even harder is dealing with it across various platforms.

As cyber threats toward financial information only grow, accounting firms stand at a higher risk of being attacked by hackers. According to data that Deloitte shared with The Wall Street Journal, cyberattacks on accounting and financial data are becoming a significant concern for businesses. In 2023, 34.5% of over 1,100 C-suite executives surveyed revealed their organizations had been targeted by cyber adversaries. 

So that’s where the main question arises: How can you protect valuable data while keeping operational efficiency? This article will discuss the red flags of data security risks in accounting and offer best practices for mitigating and avoiding these threats.

Why financial data is so vulnerable

It’s no surprise that financial data is just a gold mine in the eyes of hackers. A recent IBM and Ponemon Institute report shows that the overall cost of a breach in 2024 has risen to a record high of $478,000 — a 10% increase from the previous year. 

The reasons behind these threats are crystal clear. According to a Cofense report, finance is among the top targeted industries due to its vast amounts of sensitive information, including details such as account numbers, personal details, transaction records, etc.

This data is a prime target for attracting unwanted attention from hackers and malicious insiders.

Today’s financial systems are incredibly complex, and this will only add to the challenge. The more integrated your systems, the greater the risk of a breach, especially if you’re missing some key controls such as encryption or real-time monitoring.

Integration

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Even though software solutions keep growing, not all providers prioritize accounting security. Many of them fail to invest in critical safeguards like regular security audits or real-time encryption, leaving cracks in the system. And this basically leaves an open door for cybercriminals. 

So, how can you ensure your financial data doesn’t become the next target?

As we’ve already mentioned, one of the greatest difficulties of practicing accountants is working with financial data in transition between different systems. Whether your client is managing their sales through various channels of sale, or accepting payment through various gateways, all this information has to be channeled to one system. If it isn’t, you risk missing data, which can lead to discrepancies in the future. 

But when data is passed through multiple platforms, how do you ensure its safety? Let’s dive into the major challenges and see how to overcome them.

Challenge No. 1: Data silos and fragmentation. Financial data is often scattered across isolated systems — payroll on one platform, client financials on another, and tax information elsewhere, creating a maze of tools. When these systems don’t communicate smoothly, operations slow down, and the risk increases. Why? Each platform may have different security standards, leaving financial data exposed during transfers.

Solution: Self-service integration tools will ease data management. AI-powered tools can help streamline data from various silos into one cohesive, secure system, making it easier to monitor and protect. And always have a safety net: encrypted backups. This simply means that if something goes wrong, you’re prepared for a quick recovery.

Challenge No. 2: Compliance with regulations. Data security regulations, like GDPR and HIPAA, demand tight controls when handling sensitive financial information. But here’s the kicker: Different platforms often come with their own security protocols, and ensuring that every one of them meets these strict regulations across multiple jurisdictions is a serious challenge.

Solution: Equip your integration platforms with strong security features like encryption, audit trails, and role-based access controls that meet regulatory standards. That’ll be your golden ticket. 

Fortunately, most software solutions make it easy to verify their security credentials directly on their websites. So, if you’re looking for a tool to streamline workflows between PayPal and QuickBooks Online, or want to integrate an additional platform for one of your clients, the first thing you’ll be looking for is whether or not the software provides top-tier accounting cybersecurity

Challenge No. 3: Compliance with regulations. The biggest risk occurs during the data transfer. When data moves between systems, if not properly encrypted, it’s vulnerable to interception. Weak access controls only make matters worse, as unauthorized personnel can gain access to sensitive financial data.

Solution: Encryption should be used with strong mechanisms, such as AES-256 or RSA, to protect your data. Securing the communication of systems via SSL/TLS will ensure that even if your data gets intercepted, they won’t be able to read it. This can be complemented with multifactor authentication, which requires users to verify their identity with more than just a password.

Challenge No. 4: Integrating hybrid systems. Many accountants rely on a mix of cloud-based solutions and legacy on-premise systems, which can be unsafe from a security point of view. These systems often operate with vastly different architectures, data standards, and security protocols, which makes integration difficult and leaves gaps for attackers.

Cloud platforms, while being flexible, tend to be more vulnerable due to their openness, whereas on-premise systems may rely on outdated security measures. 

Solution: To close these gaps, accountants should adopt modern integration platforms that support both cloud and on-premise systems. To reduce the attack surface, use secure APIs for communication between systems, with strict authentication protocols like OAuth in place to ensure that only authorized users can access sensitive data. APIs should also be limited to specific functions to minimize exposure.

Conclusion

There are numerous challenges associated with data security in integrated accounting, and finding an effective control solution is paramount both internally and externally. Overlooking these issues or making hasty decisions, especially when handling sensitive financial information, can lead to serious and costly consequences.

To prevent this, accountants must be proactive: Regularly update your security measures, and select reliable solutions that safeguard financial data, both now and in the future.

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Accounting

Berkshire Hathaway sets another record with massive tax bill

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Berkshire Hathaway Inc. Chairman Warren Buffett said the company has paid the U.S. government more than $101 billion in taxes since he took the helm 60 years ago, more than any other firm in history, according to his annual letter to investors on Saturday. 

Buffett’s comments come as President Donald Trump has vowed to cut corporate taxes further after slashing them to 21% during his first term in 2017. Trump wants to reduce the corporate tax rate to 15%.

Berkshire paid $26.8 billion in taxes in 2024 alone. Buffett said that “record-shattering” figure amounts to roughly 5% of the total taxes paid by U.S. companies last year, and excludes state taxes and taxes paid to foreign governments.

“If Berkshire had sent the Treasury a $1 million check every 20 minutes throughout all of 2024 — visualize 366 days and nights because 2024 was a leap year — we still would have owed the federal government a significant sum at yearend,” Buffett wrote. 

Berkshire’s 2024 tax bill exceeded that of the previous five years combined, owing in part to his significant sales last year of two of its biggest holdings, Apple Inc. and Bank of America Corp., according to Edward Jones analyst Jim Shanahan.

“He’s boasting about taxes, but it’s kind of an unusual year,” Shanahan said. “I don’t know if he was specifically trying to call out large tech companies that don’t pay much in terms of cash taxes, but certainly if I’m reading between the lines, that’s what I’m seeing.”

Cathy Seifert, an analyst at CFRA, interpreted the comments in a similar way.

“I think the underlying message is: ‘Don’t lump every multibillion-dollar corporation as even; some pay their fair share of taxes’,” Seifert said in an interview. 

Berkshire reported on Saturday that its operating profits for the fourth quarter surged 71%, driven by a nearly 50% jump in insurance investment income and improvement in its insurance underwriting business. Its annual operating earnings rose to $47.4 billion, up nearly 27% from the previous year. 

Vast conglomerate

In the annual letter, Buffett said that when he took control of the Berkshire Hathaway company in 1965, it was a struggling textile operation that paid zero in income taxes that year, and hadn’t for much of the previous decade.

“That sort of economic behavior may be understandable for glamorous startups, but it’s a blinking yellow light when it happens at a venerable pillar of American industry,” Buffett wrote. “Berkshire was headed for the ash can.”

Today, Berkshire Hathaway is a vast conglomerate spanning more than 189 operating companies, a public equity portfolio worth $272 billion and a cash pile worth $334 billion as of the end of 2024, according to the annual report. Buffett said the company’s success is due in large part to America’s capitalist economy, a system that he said has its faults — “in certain respects more egregious now than ever” — but also “can work wonders unmatched” by other models. 

Buffett also credited Berkshire’s investors for foregoing dividends to reinvest their income, noting that the company only paid investors one dividend, in 1967. He said he couldn’t recall why he suggested the move to Berkshire’s board, a decision he said “seems like a bad dream.”

Buffett addressed part of the letter to “Uncle Sam.”

“Someday your nieces and nephews at Berkshire hope to send you even larger payments than we did in 2024,” he wrote. “Spend it wisely. Take care of the many who, for no fault of their own, get the short straws in life. They deserve better.”

Seifert called the comments “a subtle yet important swipe” at the current political environment.

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Accounting

Art of Accounting: Increasing fees to eliminate a shortfall

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The pricing of accounting services is a big concern and it should be. My definition of pricing services properly is that if, at the end of the year, you’ve made your living, funded your retirement account, and had money left over to maintain and build your infrastructure, you’re pricing your services OK. If you have something left over after that, then good for you, you are doing it right and you should enjoy that profit. But the minimum is the first three things.

I get frequent calls about this. My advice is to increase fees at a uniform percentage to make up for the shortfall going forward. Here is how to go about this.

The first step is to calculate the shortfall. By way of illustration assume you are grossing $250,000 and have a $30,000 shortfall. $30.000 ÷ $250,000 = 12%. This means your fees need to be increased 12% in total. This assumes these are your numbers for the current year. If these are last year’s numbers, then project your shortfall for the current year and use that. 

The second step is to increase the fees for every client immediately by 12%. If you have contracts, you might not be able to do this, but if you have an arrangement that doesn’t lock you into a price no matter what, then increase those clients, which should be most of your clients. If the contractual fees are substantial, then factor that in and you might need a larger percentage increase than the across-the-board calculation.

The third step is to start contacting your larger or more important clients. Start with them but plan on contacting every client. I personally call everyone. They all pay your salary, so make the call. If they were a new client, you would do somersaults to get them. Here, all you need to do is call them. I suggest telling them something similar to this:

“I regret that I have to increase my fees with you. My overall fees are too low and I am not making what I need to provide my living, fund my retirement account and have sufficient funds to maintain my practice with needed maintenance, technology changes and technical update notifications. Accordingly, as much as I hate to do this, I am forced to increase the fees for all of my clients 12% effective the first of next month. This is not something I like to do, but I have to do it so I can continue the level of services my clients are accustomed to and deserve. This is the only way that makes sense. I know you will understand, and if you want to think about it and have another discussion, please call me. I appreciate you being a client and know we will continue our successful collaboration.”

I used an illustrative amount, but this method works for any size practice, from a solo to a large multioffice practice. The reality is that if there is a shortfall, this needs to be done. 

Alternatives like getting more business is a way to grow your practice, but at your present level with the shortfall from your established clients and existing workload, the issue isn’t growth but maintaining the status quo. Being immersed in tax season means now is not a good time, but neither is any other time. Delaying this inevitable action will just make the situation worse. You are a businessperson and need to act like one and your revenues need to reflect this.

Do not hesitate to contact me at [email protected] with your practice management questions or about engagements you might not be able to perform. 

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Accounting

Deloitte China appoints first local female as CEO

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Deloitte China has selected its first female chief executive officer from its local talent pool in mainland China, according to people familiar with the matter. 

Dora Liu will become Deloitte China’s new CEO on June 1 for a four-year term, according to an internal email in January seen by Bloomberg News. She will take over responsibilities from Patrick Tsang, who will complete his second term on May 31, Its unclear what Tsang will do next. 

Deloitte China didn’t respond to a request for comment. 

Mainland-born Liu joined Deloitte in April 1993 in Shanghai, the city where she is still currently based. She has worked with financial institutions including banks, securities, funds and insurance firms, according to Deloitte’s website. 

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