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New BOI reporting guidance issued for short-lived entities and foreign companies

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As we approach Jan 1, 2025, the effective BOI reporting deadline for entities formed before Jan 1, 2024, the Financial Crimes Enforcement Network continues to refine its guidance to help ensure clarity and compliance by releasing crucial updates to its Frequently Asked Questions. The Sep 10, 2024, updates (FAQ PDF / FAQ website) shed light on some of the more nuanced aspects of BOI reporting and helped clarify some of the more pressing questions we continue to hear. 

For accounting firms and tax professionals, understanding these updates is critical in guiding the tens of millions of LLCs, closely-held businesses, and other small business clients through the complexities of BOI compliance.

Corporate Transparency Act and BOI: A quick review

As I detailed in an article last year, the Corporate Transparency Act is a pivotal part of the Anti-Money Laundering Act of 2020. It marks a significant shift in corporate transparency requirements in the United States, aiming to create a comprehensive database of beneficial ownership information accessible to law enforcement agencies and financial institutions. This initiative is designed to prevent the misuse of corporate structures for illicit purposes, including money laundering, terrorism financing, and tax evasion.

For more background on the Corporate Transparency Act and BOI reporting requirements, read my article Corporate Transparency Act presents opportunity and risk for firms.

The latest FinCEN updates and their implications

As with any new legislative or regulatory requirement, there is no lack of questions. The latest FinCEN FAQs are particularly relevant for companies that cease operations shortly after formation, foreign entities operating in the U.S., and reporting historical beneficial ownership information. 

Reporting requirements for short-lived entities (FAQ C.14)

One of the most significant clarifications from this FAQ update pertains to entities that cease to exist shortly after creation or registration. FAQ C.14 answers a question asked multiple times at every BOI webinar we host – does an entity still have to file if it ceases operation before its reporting deadline?

The updated guidance establishes a clear mandate: regardless of how quickly a company winds up its affairs, it must fulfill BOI reporting obligations.

Entity Creation Date BOI Reporting Deadline
Jan. 1 – Dec 31, 2024 Within 90 of receiving notice of creation or registration.
After Jan 1, 2025 Within 30 of receiving notice of creation or registration

While the requirement applies even if the company ceases to exist before the reporting deadline, no additional report is necessary if a company files its initial BOI report and then ceases to exist before the deadline.

Read the full text of FAQ C.14.

Implications for CPAs and tax professionals

With the clarification from FAQ C.14, those who are working with clients on BOI reporting should consider taking these three steps:

  • Advising clients to ensure they understand their BOI reporting obligations, even in cases of rapid business closure;
  • Maintaining heightened vigilance during company formation and dissolution processes; and,.
  • Implementing robust tracking systems to ensure compliance with these tight reporting windows.

Foreign company reporting obligations (FAQ C.16)

Addressing a critical gap in understanding for foreign entities operating in the U.S. market, FAQ C.16 is new. While the FAQ only asked whether foreign companies were required to report BOI if they had ceased operations before the BOI effective date of Jan 1, 2024, the guidance addresses when foreign companies are subject to BOI reporting requirements.

The three key points from C.16 regarding foreign entities are:

  • Foreign companies are exempt from BOI reporting if they ceased U.S. operations before Jan 1, 2024;
  • FinCEN considers a foreign company to have ceased U.S. operations when it completes the formal and irrevocable withdrawal of all U.S. registrations; and
  • BOI filing is required for foreign companies registered to do business in the U.S. on or after Jan 1, 2024. Even if they subsequently withdraw registration or had already wound up affairs before that date, they must file a BOI report.

Read the full text of FAQ C.16.

Implications for CPAs and tax professionals

C.14 provides much-needed clarity regarding foreign entities. Anyone working with foreign entities should consider:

  • Conducting a thorough review of any foreign clients’ U.S. registration status;
  • Assisting in determining the precise dates of registration withdrawal for any borderline cases; and,
  • Developing clear communication strategies to inform foreign clients of their reporting obligations, especially those who may have ceased U.S. operations but maintained registrations.

Historical beneficial ownership reporting (FAQ G.4)

The updated FAQ G.4 provides essential guidance on the temporal aspect of beneficial ownership reporting, addressing whether historical ownership information should be included in initial reports.

The general rule is that initial BOI reports should only include beneficial owners as of the filing date, but there is an exception.

The exception is specifically for a company that meets all of the following criteria:

  • It was created/registered during/after 2024;
  • It ceased operations before its reporting deadline; and,
  • The report is filed post-dissolution. 

If a company meets all three criteria above, the report filed should reflect BOI accurately as of the moment before the company ceases to exist.
Implications for CPAs and tax professionals

With any general rule usually comes exceptions, and FAQ G.4 isn’t any different. If you’re working with clients on BOI, consider:

  • Developing clear protocols for capturing “point-in-time” beneficial ownership information;
  • Implementing systems to track changes in beneficial ownership, particularly for clients nearing dissolution; and,
  • Educating clients on the importance of timely reporting and the potential need to capture historical data in specific scenarios.

Read the full text of FAQ G.4.

Strategies for compliance and client advisory

As accounting and tax professionals, your role in navigating these new requirements is crucial. As you consider the strategies below, make sure your clients understand that you are not providing legal advice; the client should engage legal counsel if such is required.

Read more about BOI and UPL in my article: CNA to provide CPA firms with BOI coverage

Education and communication

  • Develop comprehensive educational materials for staff and clients, including regular briefings on CTA requirements and FinCEN updates.
  • Create clear, concise communication templates to inform clients of their obligations.
  • Ensure you alert clients that you are not providing legal advice and that the client should engage legal counsel if such is required. This language should be included in your engagement letter with your clients.

Technology and process adaptation

  • Invest in or develop robust tracking systems for client entity statuses and reporting deadlines.
  • Implement automated alerts for approaching deadlines and status changes.
  • Establish transparent workflows for gathering and verifying beneficial ownership information.

Risk assessment and mitigation

  • Conduct thorough reviews of your client base to identify entities at high risk of noncompliance.
  • Develop tailored strategies for complex cases, such as foreign entities or companies nearing dissolution.
  • Consider partnering with legal experts for particularly challenging scenarios and cases where a legal opinion is necessary.

Proactive advisory services

  • Offer BOI compliance checks/reporting as part of your regular services.
  • Guide on structuring decisions that may impact BOI reporting obligations. Again, CPAs must make clear to the client that if a legal opinion is required, the client should consult a lawyer. Avoiding the unauthorized practice of law (UPL) is a must.
  • Assist clients in developing internal processes for ongoing compliance and updates.

Continuous learning and adaptation

  • Stay abreast of further FinCEN updates and guidance.
  • Participate in industry forums and discussions on CTA implementation.
  • Regularly reassess and refine your firm’s BOI reporting advisory services approach.

What’s next 

The latest FinCEN FAQ updates represent a significant step towards clarifying the nuances of BOI reporting under the Corporate Transparency Act. These clarifications offer both challenges and opportunities for accounting firms and tax professionals. By thoroughly understanding these requirements and their implications, you further position yourselves as invaluable advisors in an increasingly complex regulatory landscape.

As we move closer to full implementation of the CTA, staying informed and agile cannot be overstated. These updates on short-lived entities, foreign company obligations, and historical reporting are the latest guidance from FinCEN to respond to confusion and unanswered questions. Many unanswered questions remain, and continued guidance will be forthcoming.

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Accounting

New IRS regs put some partnership transactions under spotlight

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Final regulations now identify certain partnership related-party “basis shifting” transactions as “transactions of interest” subject to the rules for reportable transactions.

The final regs apply to related partners and partnerships that participated in the identified transactions through distributions of partnership property or the transfer of an interest in the partnership by a related partner to a related transferee. Affected taxpayers and their material advisors are subject to the disclosure requirements for reportable transactions. 

During the proposal process, the Treasury and the Internal Revenue Service received comments that the final regulations should avoid unnecessary burdens for small, family-run businesses, limit retroactive reporting, provide more time for reporting and differentiate publicly traded partnerships, among other suggested changes now reflected in the regs.

  • Increased dollar threshold for basis increase in a TOI. The threshold amount for a basis increase in a TOI has been increased from $5 million to $25 million for tax years before 2025 and $10 million for tax years after. 
  • Limited retroactive reporting for open tax years. Reporting has been limited for open tax years to those that fall within a six-year lookback window. The six-year lookback is the 72-month period before the first month of a taxpayer’s most recent tax year that began before the publication of the final regulations (slated for Jan. 14 in the Federal Register). Also, the threshold amount for a basis increase in a TOI during the six-year lookback is $25 million. 
  • Additional time for reporting. Taxpayers have an additional 90 days from the final regulation’s publication to file disclosure statements for TOIs in open tax years for which a return has already been filed and that fall within the six-year lookback. Material advisors have an additional 90 days to file their disclosure statements for tax statements made before the final regulations. 
  • Publicly traded partnerships. Because PTPs are typically owned by a large number of unrelated owners, the final regulations exclude many owners of PTPs from the disclosure rules. 

The identified transactions generally result from either a tax-free distribution of partnership property to a partner that is related to one or more partners of the partnership, or the tax-free transfer of a partnership interest by a related partner to a related transferee.

IRS headquarters

Bloomberg via Getty Images

The tax-free distribution or transfer generates an increase to the basis of the distributed property or partnership property of $10 million or more ($25 million or more in the case of a TOI undertaken in a tax year before 2025) under the rules of IRC Sections 732(b) or (d), 734(b) or 743(b), but for which no corresponding tax is paid. 

The basis increase to the distributed or partnership property allows the related parties to decrease taxable income through increased cost recovery allowances or decrease taxable gain (or increase taxable loss) on the disposition of the property.

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Treasury, IRS propose rules on commercial clean vehicles, issue guidance on clean fuels

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The Treasury Department and the Internal Revenue Service proposed new rules for the tax credit for qualified commercial clean vehicles, along with guidance on claiming tax credits for clean fuel under the Inflation Reduction Act.

The Notice of Proposed Rulemaking on the credit for qualified commercial clean vehicles (under Section 45W of the Tax Code) says the credit can be claimed by purchasing and placing in service qualified commercial clean vehicles, including certain battery electric vehicles, plug-in hybrid EVs, fuel cell electric vehicles and plug-in hybrid fuel cell electric vehicles.  

The credit is the lesser amount of either 30% of the vehicle’s basis (15% for plug-in hybrid EVs) or the vehicle’s incremental cost in excess of a vehicle comparable in size or use powered solely by gasoline or diesel. A credit up to $7,500 can be claimed for a single qualified commercial clean vehicle for cars and light-duty trucks (with a Gross Vehicle Weight Rating of less than 14,000 pounds), or otherwise $40,000 for vehicles like electric buses and semi-trucks (with a GVWR equal to or greater than 14,000 pounds).

“The release of Treasury’s proposed rules for the commercial clean vehicle credit marks an important step forward in the Biden-Harris Administration’s work to lower transportation costs and strengthen U.S. energy security,” said U.S. Deputy Secretary of the Treasury Wally Adeyemo in a statement Friday. “Today’s guidance will provide the clarity and certainty needed to grow investment in clean vehicle manufacturing.”

The NPRM issued today proposes rules to implement the 45W credit, including proposing various pathways for taxpayers to determine the incremental cost of a qualifying commercial clean vehicle for purposes of calculating the amount of 45W credit. For example, the NPRM proposes that taxpayers can continue to use the incremental cost safe harbors such as those set out in Notice 2023-9 and Notice 2024-5, may rely on a manufacturer’s written cost determination to determine the incremental cost of a qualifying commercial clean vehicle, or may calculate the incremental cost of a qualifying clean vehicle versus an internal combustion engine (ICE) vehicle based on the differing costs of the vehicle powertrains.

The NPRM also proposes rules regarding the types of vehicles that qualify for the credit and aligns certain definitional concepts with those applicable to the 30D and 25E credits. In addition, the NPRM proposes that vehicles are only eligible if they are used 100% for trade or business, excepting de minimis personal use, and that the 45W credit is disallowed for qualified commercial clean vehicles that were previously allowed a clean vehicle credit under 30D or 45W. 

The notice asks for comments over the next 60 days on the proposed regulations such as issues related to off-road mobile machinery, including approaches that might be adopted in applying the definition of mobile machinery to off-road vehicles and whether to create a product identification number system for such machinery in order to comply with statutory requirements. A public hearing is scheduled for April 28, 2025.

Clean Fuels Production Credit

The Treasury the IRS also released guidance Friday on the Clean Fuels Production Credit under Section 45Z of the Tax Code.

Section 45Z provides a tax credit for the production of transportation fuels with lifecycle greenhouse gas emissions below certain levels. The credit is in effect in 2025 and is for sustainable aviation fuel and non-SAF transportation fuels.

The guidance includes both a notice of intent to propose regulations on the Section 45Z credit and a notice providing the annual emissions rate table for Section 45Z, which refers taxpayers to the appropriate methodologies for determining the lifecycle GHG emissions of their fuel. In conjunction with the guidance released Friday, the Department of Energy plans to release the 45ZCF-GREET model for use in determining emissions rates for 45Z in the coming days.

“This guidance will help put America on the cutting-edge of future innovation in aviation and renewable fuel while also lowering transportation costs for consumers,” said Adeyemo in a statement. “Decarbonizing transportation and lowering costs is a win-win for America.”

Section 45Z provides a per-gallon (or gallon-equivalent) tax credit for producers of clean transportation fuels based on the carbon intensity of production. It consolidates and replaces pre-Inflation Reduction Act credits for biodiesel, renewable diesel, and alternative fuels, and an IRA credit for sustainable aviation fuel. Like several other IRA credits, Section 45Z requires the Treasury to establish rules for measuring carbon intensity of production, based on the Clean Air Act’s definition of “lifecycle greenhouse gas emissions.”

The guidance offers more clarity on various issues, including which entities and fuels are eligible for the credit, and how taxpayers determine lifecycle emissions. Specifically, the guidance outlines the Treasury and the IRS’s intent to define key concepts and provide certain rules in a future rulemaking, including clarifying who is eligible for a credit.

The Treasury and the IRS intend to provide that the producer of the eligible clean fuel is eligible to claim the 45Z credit. In keeping with the statute, compressors and blenders of fuel would not be eligible.

Under Section 45Z, a fuel must be “suitable for use” as a transportation fuel. The Treasury and the IRS intend to propose that 45Z-creditable transportation fuel must itself (or when blended into a fuel mixture) have either practical or commercial fitness for use as a fuel in a highway vehicle or aircraft. The guidance clarifies that marine fuels that are otherwise suitable for use in highway vehicles or aircraft, such as marine diesel and methanol, are also 45Z eligible.

Specifically, this would mean that neat SAF that is blended into a fuel mixture that has practical or commercial fitness for use as a fuel would be creditable. Additionally, natural gas alternatives such as renewable natural gas would be suitable for use if produced in a manner such that if it were further compressed it could be used as a transportation fuel.

Today’s guidance publishes the annual emissions rate table that directs taxpayers to the appropriate methodologies for calculating carbon intensities for types and categories of 45Z-eligible fuels.

The table directs taxpayers to use the 45ZCF-GREET model to determine the emissions rate of non-SAF transportation fuel, and either the 45ZCF-GREET model or methodologies from the International Civil Aviation Organization (“CORSIA Default” or “CORSIA Actual”) for SAF.

Taxpayers can use the Provisional Emissions Rate process to obtain an emissions rate for fuel pathway and feedstock combinations not specified in the emissions rate table when guidance is published for the PER process. Guidance for the PER process is expected at a later date.

Outlining climate smart agriculture practices

The guidance released Friday states that the Treasury intends to propose rules for incorporating the emissions benefits from climate-smart agriculture (CSA) practices for cultivating domestic corn, soybeans, and sorghum as feedstocks for SAF and non-SAF transportation fuels. These options would be available to taxpayers after Treasury and the IRS propose regulations for the section 45Z credit, including rules for CSA, and the 45ZCF-GREET model is updated to enable calculation of the lifecycle greenhouse gas emissions rates for CSA crops, taking into account one or more CSA practices.    

CSA practices have multiple benefits, including lower overall GHG emissions associated with biofuels production and increased adoption of farming practices that are associated with other environmental benefits, such as improved water quality and soil health. Agencies across the Federal government have taken important steps to advance the adoption of CSA. In April, Treasury established a first-of-its-kind pilot program to encourage CSA practices within guidance on the section 40B SAF tax credit. Treasury has received and continues to consider substantial feedback from stakeholders on that pilot program. The U.S. Department of Agriculture invested more than $3 billion in 135 Partnerships for Climate-Smart Commodities projects. Combined with the historic investment of $19.5 billion in CSA from the Inflation Reduction Act, the department is estimated to support CSA implementation on over 225 million acres in the next 5 years as well as measurement, monitoring, reporting, and verification to better understand the climate impacts of these practices.

In addition, in June, the U.S. Department of Agriculture published a Request for Information requesting public input on procedures for reporting and verification of CSA practices and measurement of related emissions benefits, and received substantial input from a wide array of stakeholders. The USDA is currently developing voluntary technical guidelines for CSA reporting and verification. The Treasury and the IRS expect to consider those guidelines in proposing rules recognizing the benefits of CSA for purposes of the Section 45Z credit.

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IRS and Treasury propose regs on 401(k) and 403(b) automatic enrollment, Roth IRA catchup contributions

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The Treasury Department and the Internal Revenue Service issued proposed regulations Friday for several provisions of the SECURE 2.0 Act, including ones related to automatic enrollment in 401(k) and 403(b) plans, and the Roth IRA catchup rule.

SECURE 2.0 Act passed at the end of 2022 and contained an extensive list of provisions related to retirement planning, like the original SECURE Act of 2019, with some being phased in over five years.

One set of proposed regulations involves provisions requiring newly-created 401(k) and 403(b) plans to automatically enroll eligible employees starting with the 2025 plan year. In general, unless an employee opts out, a plan needs to automatically enroll the employee at an initial contribution rate of at least 3% of the employee’s pay and automatically increase the initial contribution rate by one percentage point each year until it reaches at least 10% of pay. The requirement generally applies to 401(k) and 403(b) plans established after Dec. 29, 2022, the date the SECURE 2.0 Act became law, with exceptions for new and small businesses, church plans and governmental plans.

The proposed regulations include guidance to plan administrators for properly implementing this requirement and are proposed to apply to plan years that start more than six months after the date that final regulations are issued. Before the final regulations are applicable, plan administrators need to apply a reasonable, good faith interpretation of the statute.

Roth IRA catchup contributions

The Treasury and the IRS also issued proposed regulations Friday addressing several SECURE 2.0 Act provisions involving catch-up contributions, which are additional contributions under a 401(k) or similar workplace retirement plan that generally are allowed with respect to employees who are age 50 or older.

That includes proposed rules related to a provision requiring that catch-up contributions made by certain higher-income participants be designated as after-tax Roth contributions.

The proposed regulations provide guidance for plan administrators to implement and comply with the new Roth catch-up rule and reflect comments received in response to Notice 2023-62, issued in August 2023. 

The proposed regulations also provide guidance relating to the increased catch-up contribution limit under the SECURE 2.0 Act for certain retirement plan participants. Affected participants include employees between the ages of 60-63 and employees in newly established SIMPLE plans.

The IRS and the Treasury are asking for comments on both sets of proposed regulations. 

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