It’s an exciting time for business owners when they take their small businesses to the next level, expanding to other locations. 

While there are many moving parts when opening a new office or store in the same state, business clients have additional tasks to tackle when branching out into other states. As a trusted accounting and tax resource, you will likely be their go-to for answers when they have questions about what’s involved in those efforts.

In this post, I will cover three important compliance components of setting up shop in another state.

Foreign qualification

Foreign qualification is the process of registering an existing entity in one state as a foreign entity in another state to legally allow it to conduct business there.  Different states have different nexus criteria for determining what’s considered “conducting business,” but the one universal rule for when a business must foreign qualify is if it opens a physical location in a state. 

After a company has foreign qualified, it must fulfill the state’s business compliance requirements — e.g., obtain licenses, file annual reports, comply with employment laws, and pay applicable state (and possibly local) taxes. 

State income tax

State income tax is a state-mandated tax that most states collect on business income and employees’ pay. Any business with employees in the state is responsible for withholding SIT from employees’ gross wages or salaries and remitting that money to the correct state tax agency. Typically, state tax rates vary by state and differ for business entities and individuals. 

Currently, nine states do not levy an individual income tax, and a few also do not have a corporate income tax: 

• Alaska (no individual income tax, but has a graduated corporate income tax);
• Florida (no individual income tax, but has a corporate income tax);
• Nevada (no individual income tax; no corporate income tax, but levies a gross receipts tax on business entities with gross revenue exceeding $4 million in a fiscal year);
• New Hampshire (doesn’t tax individual’s wage income and is eliminating the tax on dividends and interest income for the 2025 tax year; has a Business Profits Tax and entities with gross receipts over $298,000 are subject to a Business Enterprise Tax);
• South Dakota (no individual or corporate income tax);
• Tennessee (no individual income tax; no corporate income tax, but has a business tax, a privilege tax for doing business by making sales of tangible personal property and services, which usually consists of two taxes: a state business tax and a city business tax);
• Texas (no individual income tax; no corporate income tax, but has a franchise tax, a privilege tax on business entities formed in or doing business in the state);
• Washington (no individual income tax; no corporate income tax, but imposes a business and occupation or public utility tax on gross receipts);
• Wyoming (no individual income tax or corporate income tax, but has a Business Entity License Tax).

Note that cities and counties in some states charge their own income tax as well, even if the state does not levy income tax. 

Before withholding SIT and local income tax from employees’ pay in a state, an employer must register for a state-issued employer identification number and follow the local government’s rules for registering to withhold and remit its income tax. Businesses must pay close attention to meeting the state and local payroll reporting and payment deadlines to avoid fines and penalties. 

State unemployment insurance

Businesses with employees in a state with its own unemployment insurance program must also register to contribute to that program. Like the federal unemployment program, SUI (also known as SUTA) provides temporary payments to workers who become unemployed due to no fault of their own. A few states — Alaska, New Jersey and Pennsylvania — require employees to pay a portion of the SUI. The laws of the state establish the taxable wage threshold and the unemployment tax rate.

Employers must pay federal and state unemployment insurance for each employee based on the employee’s wages or salary. The 6% FUTA tax applies to the first $7,000 paid (after subtracting any FUTA-exempt payment amounts) to each employee during a calendar year. Please note most states have a credit reduction amount that reduces the 6% FUTA tax; the credit reduction rates can change each year for each state. States’ SUI rates vary, with each state determining the wage base, or threshold, for when SUI kicks in. Businesses can anticipate that SUI tax rates might change from year to year in response to economic conditions.

To register for SUI, businesses must register with the state department (e.g., Department of Revenue or Department of Employment Security) responsible for unemployment taxes. Businesses need an Employer Identification Number from the IRS to set up an account with the state for filing and remitting SUI taxes. Generally, states require businesses to report and pay their SUI quarterly.

There’s more

Also, inform business clients that some states require employers to pay or withhold additional payroll taxes. For example, employers in California must pay an Employment Training Tax, which provides money to train employees in specific industries and withhold or pay State Disability Insurance from employees’ paychecks, which temporarily pays workers when they’re ill or injured due to non-work activities or for pregnancy, and Paid Family Leave benefits. In Kentucky, many counties and cities impose an Occupational License Fee on individuals’ payroll and the net profits of a business.

Also, businesses with workers on payroll in a state must pay for workers’ compensation insurance; no portion of that cost may be deducted from employees’ pay.

The bottom line

As your clients’ trusted tax advisor, I encourage you to provide the most clear and comprehensive expertise that your licensing allows so your clients understand their tax and payroll obligations when they expand their operations to other states and localities. Also, make them aware that states’ rules and regulations vary for companies registering as foreign entities within their jurisdictions. It’s critical that your business clients research the requirements that apply to them and get the professional legal guidance they need to fully understand and comply with their responsibilities.

Senate Republicans took a major step toward enacting President Donald Trump’s tax cut agenda and increasing the U.S. debt ceiling, potentially injecting a small degree of certainty into financial markets roiled by the president’s tariff policies.

The Senate early Saturday morning passed the budget resolution by a 51-48 margin after an overnight marathon of votes on amendments. Two Republican senators, Susan Collins of Maine and Rand Paul of Kentucky, joined all Democrats in opposing the budget resolution. 

The measure allows congressional Republicans to craft legislation to extend Trump’s 2017 tax cuts for individuals and closely held businesses that expire at the end of 2025. Even so, spending cuts remain caught up in a lingering dispute between House and Senate GOP members.

It also permits for $1.5 trillion in new tax cuts over a decade, and calls for a $5 trillion increase to the federal borrowing limit to avert the Treasury Department hitting the debt ceiling this summer.  

The vote comes at a perilous moment for the economy after Trump unveiled tariffs on nearly every country this week, causing global stock markets to tumble and sparking fears of a worldwide recession.

Republicans have described the tax cuts — a proposed total of $5.3 trillion over 10 years in the Senate version and $4.5 trillion in the House’s — as the next phase of Trump’s two-part economic agenda after the tariffs. The president’s allies argue that a fresh round of levy reductions will boost markets and provide certainty for businesses to invest. However, it’s not clear if the scope of the tax package counter the tariff fears gripping investors.

Congressional Republicans say renewing the expiring portions of Trump’s first-term cuts are imperative to avert a tax hike on U.S. households next year.

“A typical family of four making $80,000 a year would end up sending an additional $1,700 to the government next year,” Senate Majority Leader John Thune said. 

The budget also calls for $150 billion in new funds for the military and $175 billion for immigration efforts, two top spending priorities for Trump, despite broader efforts to slash the federal workforce and budget.

Political posturing

Democrats said the GOP plan will skew tax benefits toward affluent households, at a time economists say lower-and-middle class individuals are poised to bear the brunt of the price hikes from tariffs on imported goods.

“This is the Republican agenda, plain and simple: billionaires win, American families lose,” said Senate Minority Leader Chuck Schumer of New York..

The budget resolution heads to the House next week where Speaker Mike Johnson will be faced with the challenge of wrestling the measure through his fractious group of Republicans, where he can only afford to lose a handful of votes.

“I look forward to working with House leadership to finish this crucial first step and unlock legislation that strengthens our economic and fiscal foundations,” Treasury Secretary Scott Bessent, who was involved in developing the Senate plan, said in a statement.

Some fiscal hawks among House Republicans, including Kentucky’s Thomas Massie and Ralph Norman of South Carolina, have grumbled about the plan for not calling for enough spending cuts.

Texas Representative Chip Roy, a spending hawk and Freedom Caucus member, said he’d vote against the Senate budget if it were brought to the House floor. In contrast, the House version “establishes important guardrails to force Congress to pump the brakes on runaway spending,” he said on X.

The Senate budget resolution provides for at least $4 billion in spending reductions over a decade. That’s significantly lower than the $2 trillion target envisioned in an earlier House version.

Spending squabble

“The Senate response was unserious and disappointing, creating $5.8 trillion in new costs and a mere $4 billion in enforceable cuts, less than one day’s worth of borrowing by the federal government,” House Budget Chairman Jodey Arrington of Texas said Saturday in a statement. He said he’ll work to ensure the final package has large spending cuts.

Senate leaders drastically scaled back the spending cut parameters after several Republicans warned that widespread reductions would likely harm benefits for their constituents, including Medicaid health coverage for low-income households and those with disabilities.

If the House rejects the Senate budget, a new compromise would need to be worked out between the two chambers before they can begin crafting the tax legislation.

Republicans have a series of hard — and potentially divisive — choices to make to squeeze their long list of tax cut proposals into the $1.5 trillion ceiling they set for themselves.

Senate Finance Committee Chairman Mike Crapo has said he has received more than 200 requests for tax cuts to include in the bill.

Atop the list are several campaign trail pledges from Trump, who’s called for eliminating taxes on tipped wages and overtime pay. The president has also said he wants to create a new deduction for car buyers and seniors. 

A group of House lawmakers have demanded an increase in the $10,000 cap on the state and local tax deduction, and most Senate Republicans back a repeal of the estate tax. 

The budget also calls for using a gimmick to count the extension of Trump’s 2017 tax cuts — estimated to cost nearly $4 trillion — as $0 for official scoring purposes. 

This decision will have to get the approval of the Senate parliamentarian before the legislation goes for a final vote, a risky gambit that could leave the GOP rushing at the last-minute to scrounge for offsets for the tax cuts.

Republicans agree on a relatively narrow universe of spending cuts to include in the legislation, including reductions to food stamps, Pell Grants and renewable energy subsidies.  

The Trump administration is also weighing a handful of tax increases to offset the costs — a surprising development for a party that was once universally opposed to any levy hikes.

Among the measures under consideration are introducing a new income tax bracket for those earning $1 million or more, rolling back the corporate state and local tax deduction, and repealing the carried interest break used by the hedge fund and private equity industries. 

Lawmakers envision enacting the final tax package sometime between May and August. As long as legislation adheres to the rules detailed in the budget resolution, it can pass with just Republican votes.

Michael Saylor’s Strategy said it will register an unrealized $5.9 billion loss in the first quarter after adopting an accounting change that requires valuing digital assets at market prices. 

Shares of the dot-com-era software maker turned leveraged Bitcoin proxy formerly known as MicroStrategy fell as much as 14% on Monday. Earlier, Bitcoin wiped out almost all of its gains since Donald Trump’s U.S. presidential election win in early November.

Strategy and fellow corporate buyers of Bitcoin are being made to recognize the unrealized changes that often produce big swings in earnings or, in the case of Strategy last quarter, losses. Strategy waited until the first quarter to adopt the accounting change that was approved last year. 

Prior to the accounting change, the Tysons Corner, Virginia-based company has been classifying its Bitcoin holdings as intangible assets — similar to brand recognition or trademarks. That designation forced Strategy to permanently mark down the value of its holdings when the price of Bitcoin dropped. Gains could only be recognized when tokens are sold, which Saylor has vowed not to do, even saying his digital wallet keys should be burned when he dies.   

Part of the first-quarter loss will actually result from Saylor’s recent spending binge, which has produced roughly $1 billion of paper losses on the $7.79 billion the company spent on Bitcoin in 2025, according to Bloomberg calculations. The company owned $41.8 billion of Bitcoin coming into the year, an amount that fell by nearly $5 billion in the first quarter with the 12% drop in the price of the tokens. That equates to about $6 billion of “mark-to-market” losses, according to Bloomberg calculations as of March 31, before taxes.

At the same time, the company’s retained earnings will whipsaw into positive territory, courtesy of a nearly $13 billion boost from the new accounting, according to Bloomberg calculations. 

Strategy became the first public company to buy Bitcoin as a capital allocation strategy in 2020, with co-founder and chairman Saylor saying the enterprise software firm needed to embrace the policy to survive. It grabbed the attention of Wall Street as the shares took off with speculators using it as a proxy for the digital currency. 

Saylor took advantage of the surging demand to sell more shares to purchase additional Bitcoin, eventually expanding to convertible debt and preferred shares offerings to fuel the buying spree. The stock is up more than 2,200% since the start of August 2020. 

Hedge funds have been driving some of the demand for the convertible debt, as they seek out Strategy for trades that incorporate buying the bonds and selling the shares short, essentially betting on the underlying stock’s volatility.   

With the price of Bitcoin faltering along with other risky assets this year, the meteoric appreciation in the value of Strategy’s shares has also slowed. And last week, Strategy’s shares got their only sell rating after boutique equity research firm Monness, Crespi, Hardt & Co. cut its view on the firm, saying the market for the securities used to fund the Bitcoin purchases is increasingly saturated.